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- Tasks: Manage a busy diary, conduct research, and support project delivery for a high-profile Executive Director.
- Company: Join a prestigious not-for-profit organisation with a rich heritage in British commerce.
- Benefits: Enjoy a contributory pension, private medical insurance, and 25 days holiday.
- Why this job: Make an impact while working closely with senior leaders in a dynamic environment.
- Qualifications: Experience as an Executive Assistant or similar role supporting senior leadership.
- Other info: Hybrid working model with opportunities for professional growth and networking.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant to Confidential Not-For-Profit Organisation
Contributory pension; private medical insurance; 25 days holiday; Contract: Full-time, permanent, hybrid working (4 days in office; 1 day working from home) As soon as possible.
This not-for-profit membership organisation, with a heritage spanning nearly two centuries, represents some of the UK’s most distinguished businesses and operates at the heart of British commerce and tradition. The Executive Director is seeking an Executive Assistant of exceptional calibre: someone who brings both operational rigour and genuine presence.
Beyond managing a busy diary, calendar and complex correspondence, you will conduct research, support project delivery, and, on occasion, represent the Executive Director in meetings with government officials, senior business leaders, and high-profile institutional contacts.
This role would suit a polished Executive Assistant, Senior PA, Personal Assistant or business support professional with experience supporting a senior principal, Director or C-suite executive in a high-profile, fast-paced and confidential environment.
- Proven experience as an Executive Assistant, Senior PA or Personal Assistant supporting a principal at C-suite, Executive Director, Director or equivalent senior leadership level.
- Able to produce concise, accurate briefing notes, reports and meeting papers under minimal supervision.
- Exposure to government, arts, culture or heritage environments.
- Familiarity with formal governance structures, board support and board-level administration.
- Executive support: complex diary and calendar management, meeting scheduling, travel coordination, inbox and correspondence management, meeting preparation and minute-taking, drafting and proofreading correspondence, presentations and board papers.
- Building and maintaining relationships with internal and external contacts at the most senior levels.
- Research and analysis: conducting research on members, projects, stakeholders and strategic opportunities.
- Project support: tracking deliverables and timelines across key workstreams.
- Governance and administration support: assisting with board papers, agendas, minutes and other senior administrative support tasks in a structured, formal environment.
Personal Assistant/Secretary - Immediate Start! in London employer: Oplu (formerly Chace People)
Contact Detail:
Oplu (formerly Chace People) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant/Secretary - Immediate Start! in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the not-for-profit sector and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation's history and values. This will help you tailor your responses and show that you're genuinely interested in their mission. Plus, it’ll give you some great talking points when discussing how your skills align with their needs.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience as an Executive Assistant or Senior PA makes you the perfect fit for this role. Highlight your skills in diary management, correspondence handling, and project support to really impress the interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace Personal Assistant/Secretary - Immediate Start! in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in managing complex diaries, correspondence, and any relevant project support you've provided in previous roles. We want to see how you can bring operational rigour to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention your familiarity with governance structures and your ability to represent senior leaders in meetings. Let us know how your skills align with our mission!
Showcase Your Research Skills: Since the role involves conducting research and analysis, be sure to mention any relevant experience you have in this area. Whether it's tracking deliverables or researching stakeholders, we want to see how you can contribute to our projects and support our Executive Director.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Oplu (formerly Chace People)
✨Know Your Stuff
Before the interview, dive deep into the organisation's mission and values. Understand their role in British commerce and how they support the arts and culture. This will help you connect your experience as a Personal Assistant to their specific needs.
✨Showcase Your Skills
Be ready to discuss your experience with complex diary management and correspondence. Prepare examples of how you've successfully supported senior executives in fast-paced environments, highlighting your ability to produce concise reports and meeting papers.
✨Demonstrate Professionalism
Since this role involves representing the Executive Director, it's crucial to convey a polished and professional image. Dress appropriately and practice your communication skills to ensure you come across as confident and capable.
✨Ask Insightful Questions
Prepare thoughtful questions about the organisation's current projects or challenges they face. This shows your genuine interest and helps you understand how you can contribute effectively as an Executive Assistant.