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- Tasks: Support a high-profile Principal with travel, scheduling, and lifestyle management across global destinations.
- Company: Join a dynamic team assisting a high-profile individual in a fast-paced, international environment.
- Benefits: Enjoy a competitive salary, flexible hybrid schedule, and the thrill of international travel.
- Why this job: Experience diverse cultures while managing exciting events and tasks for a high-profile Principal.
- Qualifications: 2+ years in lifestyle management or as a Personal Assistant; strong organisational and communication skills required.
- Other info: Must be adaptable to changing schedules and travel at short notice.
The predicted salary is between 60000 - 80000 £ per year.
Start Date: Mid - End February 2025
Salary: £60,000 - £80,000 gross per annum (D.O.E)
Location: London, with extensive international travel
Contract: Permanent | Full-time
Schedule: Hybrid, full flexibility for travel and on-call cover
Job Overview:
As a Travelling Personal Assistant, you will support a high-profile Principal who spends at least 50% of their time traveling to global destinations, including Dubai, New York, LA, London, and various other locations. Reporting to the Senior EA, the Principal, and working within a team of wider PAs and support personnel, this role involves logistical coordination, lifestyle management, event coordination, handling confidential tasks and ensuring seamless daily activities in various locations.
Responsibilities also include preparing accommodations, scheduling appointments, managing wardrobes, and assisting with bookings for the Principal's children. The ideal candidate must be highly organised, flexible, and adept at navigating a dynamic and fast-paced environment, with extensive international travel required, often at short notice.
Requirements:
- At least 2 years of experience in lifestyle and events management, concierge, and wardrobe management.
- Proven experience as a Personal or Executive Assistant, ideally in a similar travelling role.
- Flexibility to travel internationally with minimal notice and work non-traditional hours.
- Exceptional organisational, multitasking, and problem-solving skills.
- Strong verbal and written communication skills.
- Discretion, professionalism, and confidentiality.
- Proficiency in technology.
- Familiarity with luxury services and high-end brands.
- Strong negotiation and relationship-building skills.
Key Responsibilities:
- Manage the Principal's personal schedule whilst travelling, including meetings, events, personal appointments, and social engagements.
- Proactively adjust schedules to accommodate time zone changes, unforeseen delays, and changing priorities.
- Book personal appointments, restaurants, theatres, museums and more for Principal and children.
- Handle shopping and wardrobe-related tasks, as well as coordinate with designers and fashion houses.
- Liaise between the Principal and various contacts, including friends, business associates, and suppliers as required.
- Print and coordinate meeting documents.
- Plan and organise personal and business events across locations.
- Ensure venue, transportation, and services are arranged and align with expectations.
- Manage flights, hotels, ground transport, itineraries, and other travel arrangements.
- Record and track financial transactions.
- Provide expenditure reports and maintain budgetary limits.
- Resolve issues efficiently during travel or events.
- Handle all personal and business matters with utmost confidentiality and professionalism.
- Establish and maintain relationships with various service providers, vendors, and suppliers globally.
International Travelling Personal Assistant for High-Profile Principal employer: Oplu (formerly Chace People)
Contact Detail:
Oplu (formerly Chace People) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land International Travelling Personal Assistant for High-Profile Principal
✨Tip Number 1
Network with professionals in the luxury services and high-end brands sector. Attend industry events or join relevant online forums to connect with individuals who may have insights or connections related to personal assistant roles.
✨Tip Number 2
Familiarise yourself with the destinations mentioned in the job description. Research local customs, popular venues, and high-end services in places like Dubai, New York, and LA to demonstrate your knowledge during interviews.
✨Tip Number 3
Showcase your organisational skills by volunteering for event planning or coordination tasks in your current role or community. This hands-on experience will help you build a portfolio that highlights your ability to manage complex schedules and logistics.
✨Tip Number 4
Prepare for potential interview questions by practising scenarios that involve problem-solving and multitasking under pressure. Think of examples from your past experiences where you successfully managed unexpected changes or challenges.
We think you need these skills to ace International Travelling Personal Assistant for High-Profile Principal
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in lifestyle and events management, as well as any previous roles as a Personal or Executive Assistant. Emphasise your organisational skills and ability to handle confidential tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and your understanding of the high-profile nature of the position. Mention specific examples of how you've successfully managed schedules and logistics in fast-paced environments.
Highlight Flexibility and Travel Experience: In your application, clearly state your willingness and ability to travel internationally at short notice. Provide examples of past experiences where you successfully adapted to changing priorities or time zones.
Showcase Communication Skills: Since strong verbal and written communication skills are essential for this role, ensure your application is well-written and free of errors. Consider including examples of how you've effectively liaised with various stakeholders in previous positions.
How to prepare for a job interview at Oplu (formerly Chace People)
✨Showcase Your Organisational Skills
As a Travelling Personal Assistant, your ability to stay organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or schedules, especially in high-pressure situations.
✨Demonstrate Flexibility and Adaptability
Highlight your willingness to travel at short notice and adapt to changing circumstances. Share stories that illustrate how you've handled unexpected changes in plans or priorities in previous roles.
✨Emphasise Discretion and Professionalism
Given the high-profile nature of the role, it's essential to convey your understanding of confidentiality. Discuss situations where you've had to handle sensitive information and how you maintained professionalism throughout.
✨Familiarity with Luxury Services
Since the role involves liaising with high-end brands and services, demonstrate your knowledge of luxury services. Mention any relevant experience you have in this area and how it can benefit the Principal.
