Medical Secretary (6-Month Fixed-Term Contract)
Job Reference: HCRGCG/TP/158870/19570
Number of Positions: 2
Contract Type: Fixed Term - Part Time
Weekly Contracted Hours: 15-30 hours per week
Location: Wiltshire
Closing Date: 02/07/2026
Job Introduction
Be part of a team that makes a real difference to children and families. We’re looking for a Medical Secretary to provide high‑quality secretarial support to our Paediatricians and ADHD Practitioners. In this role, you’ll play a vital part in ensuring clear, timely communication that supports safe and effective patient care.
You’ll be responsible for accurately transcribing dictated medical reports using a digital dictation system, preparing clinical correspondence and working collaboratively with fellow medical secretaries as part of a supportive team. This is an ideal opportunity for someone who is organised, detail‑focused and motivated by contributing to positive outcomes in paediatric services.
Base Location and Working Hours
The role will be based across Derby Court and St Martin’s Hospital (Kempthorne House) and is offered on a six‑month fixed‑term contract, with part‑time hours ranging between 15 and 30 hours per week.
Key Responsibilities
- Accurately type and process dictated medical reports and correspondence from Paediatricians and ADHD Clinics, ensuring timely distribution
- Prepare and forward health reports and adoption medicals to relevant professionals within required deadlines
- Liaise with external and internal professionals as needed to support effective communication
- Manage team task lists and shared Outlook mailboxes efficiently
- Act as a key point of contact for clinical staff, responding to queries and providing administrative support
- Confidently use Microsoft Office applications and in‑house clinical database systems
Package Description
As a Medical Secretary, you’ll be part of our valued team based at Derby Court, Trowbridge. You will feel valued within HCRG Care Group, receiving access to exclusive rewards and benefits including:
- Salary: £25,500 - £27,098 FTE with access to our group pension
- Free tea, coffee and milk at your base location
- Membership of My Reward Hub, giving you access to discounts on everyday purchases and cashback and voucher offers
- Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
- Online and face‑to‑face help with your mental and physical wellbeing – from healthy recipes and activity challenges through to post‑trauma support, legal, debt and life management help, as well as career coaching and counselling
- Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
- An open, just culture where you’re encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care – backed up by at least £100,000 of ringfenced innovation funding each year
Qualifications
- Proven experience of digital audio typing and managing a busy workload
- Ability to work independently and collaboratively within a multidisciplinary environment
- Experience maintaining electronic records and working in line with Data Protection and Caldicott principles
- Strong IT skills, including confident use of Microsoft Word, Outlook, Excel and database systems
- Excellent communication skills, with the ability to handle sensitive and confidential information appropriately
- Highly organised, able to prioritise, meet tight deadlines and work accurately under pressure
- Professional, approachable and able to build effective working relationships with discretion and diplomacy
- Proactive mindset with confidence to suggest and support improvements to processes
- Ability to travel between base locations, with access to a car
- Previous experience in a medical secretary role and understanding of medical terminology
- Experience using Lexacom or similar digital dictation systems
Equality and Diversity
We’re committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We’re a Disability Confident committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.
Safeguarding and Data Protection
Safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance, so we have policies and procedures in place to promote safeguarding and safer working practices. All team members are subject to a safer recruitment process, including disclosure of criminal records and vetting checks.
Finally, we are part of HCRG Care Group Holdings Limited, and by applying for this job we’ll need to process and hold your information. For more details on how we use your information, please see our website's privacy policy.
