Medical Secretary (6-Month Fixed-Term Contract) in North Bradley

Be part of a team that makes a real difference to children and families. We’re looking for a Medical Secretary to provide high‑quality secretarial support to our Paediatricians and ADHD Practitioners. In this role, you’ll play a vital part in ensuring clear, timely communication that supports safe and effective patient care. You’ll be responsible for accurately transcribing dictated medical reports using a digital dictation system, preparing clinical correspondence and working collaboratively with fellow medical secretaries as part of a supportive team. This is an ideal opportunity for someone who is organised, detail‑focused and motivated by contributing to positive outcomes in paediatric services.

Base Location and Working Hours: The role will be based across Derby Court and St Martin’s Hospital (Kempthorne House) and is offered on a six‑month fixed‑term contract, with part‑time hours ranging between 15 and 30 hours per week.

Key Responsibilities:

• Accurately type and process dictated medical reports and correspondence from Paediatricians and ADHD Clinics, ensuring timely distribution.
• Prepare and forward health reports and adoption medicals to relevant professionals within required deadlines.
• Liaise with external and internal professionals as needed to support effective communication.
• Manage team task lists and shared Outlook mailboxes efficiently.
• Act as a key point of contact for clinical staff, responding to queries and providing administrative support.
• Confidently use Microsoft Office applications and in‑house clinical database systems.

Package Description:

As a Medical Secretary, you’ll be part of our valued team based at Derby Court, Trowbridge. Access to exclusive rewards and benefits including:

• Salary: £25,500 - £27,098 FTE with access to our group pension.
• Free tea, coffee and milk at your base location.
• Membership of My Reward Hub with discounts on everyday purchases and cashback offers.
• Access to wages as you earn them to help cover emergencies and avoid overdraft or high interest fees.
• Online and face‑to‑face help with mental and physical wellbeing, legal, debt, career coaching, and counselling.
• Access to eLearning and best‑in‑class career development pathways through our learning team.
• Open, just culture encouraging ideas that can help us deliver our purpose: changing lives through transforming health and care backed up by ringfenced innovation funding each year.

Requirements:

• Proven experience of digital audio typing and managing a busy workload.
• Ability to work independently and collaboratively within a multidisciplinary environment.
• Experience maintaining electronic records and working in line with Data Protection and Caldicott principles.
• Strong IT skills, including confident use of Microsoft Word, Outlook, Excel and database systems.
• Excellent communication skills, handling sensitive and confidential information with care.
• Highly organised, able to prioritise, meet tight deadlines and work accurately under pressure.
• Professional, approachable and able to build effective working relationships with discretion and diplomacy.
• Proactive mindset with confidence to propose and support improvements to processes.
• Ability to travel between base locations; access to a car.
• Previous medical secretary experience and understanding of medical terminology.
• Experience using Lexacom or similar digital dictation systems.

We’re committed to equal opportunities and welcome applications from a diverse range of people. Applicants will undergo safer recruitment processes, including criminal record checks. We comply with data protection laws.