At a Glance
- Tasks: Provide essential secretarial support to Paediatricians and ADHD Practitioners.
- Company: Join a dedicated team making a difference in children's health.
- Benefits: Competitive salary, flexible hours, and access to wellbeing resources.
- Other info: Part-time role with opportunities for career development and a positive workplace culture.
- Why this job: Make a real impact on families while developing your skills in a supportive environment.
- Qualifications: Experience in digital audio typing and strong IT skills required.
The predicted salary is between 25500 - 27098 £ per year.
Be part of a team that makes a real difference to children and families. We’re looking for a Medical Secretary to provide high‑quality secretarial support to our Paediatricians and ADHD Practitioners. In this role, you’ll play a vital part in ensuring clear, timely communication that supports safe and effective patient care.
You’ll be responsible for accurately transcribing dictated medical reports using a digital dictation system, preparing clinical correspondence and working collaboratively with fellow medical secretaries as part of a supportive team. This is an ideal opportunity for someone who is organised, detail‑focused and motivated by contributing to positive outcomes in paediatric services.
Base Location and Working Hours
The role will be based across Derby Court and St Martin’s Hospital (Kempthorne House) and is offered on a six‑month fixed‑term contract, with part‑time hours ranging between 15 and 30 hours per week.
Key Responsibilities
- Accurately type and process dictated medical reports and correspondence from Paediatricians and ADHD Clinics, ensuring timely distribution.
- Prepare and forward health reports and adoption medicals to relevant professionals within required deadlines.
- Liaise with external and internal professionals as needed to support effective communication.
- Manage team task lists and shared Outlook mailboxes efficiently.
- Act as a key point of contact for clinical staff, responding to queries and providing administrative support.
- Confidently use Microsoft Office applications and in‑house clinical database systems.
Package Description
As a Medical Secretary, you’ll be part of our valued team based at Derby Court, Trowbridge. Access to exclusive rewards and benefits including:
- Salary: £25,500 - £27,098 FTE with access to our group pension.
- Free tea, coffee and milk at your base location.
- Membership of My Reward Hub with discounts on everyday purchases and cashback offers.
- Access to wages as you earn them to help cover emergencies and avoid overdraft or high interest fees.
- Online and face‑to‑face help with mental and physical wellbeing, legal, debt, career coaching, and counselling.
- Access to eLearning and best‑in‑class career development pathways through our learning team.
- Open, just culture encouraging ideas that can help us deliver our purpose: changing lives through transforming health and care backed up by ringfenced innovation funding each year.
Requirements
- Proven experience of digital audio typing and managing a busy workload.
- Ability to work independently and collaboratively within a multidisciplinary environment.
- Experience maintaining electronic records and working in line with Data Protection and Caldicott principles.
- Strong IT skills, including confident use of Microsoft Word, Outlook, Excel and database systems.
- Excellent communication skills, handling sensitive and confidential information with care.
- Highly organised, able to prioritise, meet tight deadlines and work accurately under pressure.
- Professional, approachable and able to build effective working relationships with discretion and diplomacy.
- Proactive mindset with confidence to propose and support improvements to processes.
- Ability to travel between base locations; access to a car.
- Previous medical secretary experience and understanding of medical terminology.
- Experience using Lexacom or similar digital dictation systems.
About the Company
We’re committed to equal opportunities and welcome applications from a diverse range of people. Applicants will undergo safer recruitment processes, including criminal record checks. We comply with data protection laws.
Medical Secretary (6-Month Fixed-Term Contract) employer: Operose Health
Join our dedicated team at HCRG in Trowbridge, where your role as a Medical Secretary will directly contribute to improving the lives of children and families. We offer a supportive work culture with flexible part-time hours, competitive salary, and access to a range of benefits including mental health support and career development opportunities. Be part of an organisation that values innovation and collaboration, ensuring you have the resources to thrive in your role while making a meaningful impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary (6-Month Fixed-Term Contract)
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who might know about openings for Medical Secretaries. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by brushing up on medical terminology and common practices in paediatric care. We want you to feel confident discussing how your skills can support the team and improve patient care.
✨Tip Number 3
Showcase your tech skills! Be ready to demonstrate your proficiency with Microsoft Office and any digital dictation systems during interviews. We love seeing candidates who can hit the ground running!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for passionate individuals who want to make a difference in children’s lives.
We think you need these skills to ace Medical Secretary (6-Month Fixed-Term Contract)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Medical Secretary role. Highlight your experience with digital audio typing and managing busy workloads, as these are key for us. Use specific examples that show how you've contributed to effective communication in previous roles.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share why you're passionate about supporting paediatric services and how your skills align with our needs. Keep it concise but impactful, and don’t forget to mention your familiarity with medical terminology.
Show Off Your IT Skills:We love tech-savvy candidates! Make sure to mention your proficiency in Microsoft Office applications and any experience with clinical database systems. This will show us you’re ready to hit the ground running in our fast-paced environment.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our team and values.
How to prepare for a job interview at Operose Health
✨Know Your Medical Terminology
Brush up on your medical terminology before the interview. Being familiar with terms related to paediatrics and ADHD will show that you’re serious about the role and can communicate effectively with clinical staff.
✨Demonstrate Your IT Skills
Be prepared to discuss your experience with Microsoft Office and any digital dictation systems like Lexacom. You might even be asked to complete a quick task using these tools, so practice beforehand to showcase your proficiency.
✨Showcase Your Organisational Skills
Think of examples from your past work where you successfully managed a busy workload or met tight deadlines. Highlighting your ability to prioritise tasks will resonate well with the interviewers, as this is crucial for a Medical Secretary.
✨Prepare Questions About the Team
Have a few questions ready about the team dynamics and how you would fit into the existing structure. This shows your interest in collaboration and helps you gauge if the environment aligns with your working style.
