At a Glance
- Tasks: Support administrative functions in a dynamic prison environment, ensuring efficient operations.
- Company: Join HCRG Care Group, a leading provider transforming health and care services.
- Benefits: Enjoy a competitive salary, free refreshments, discounts, and access to your wages as you earn them.
- Other info: Flexible working hours, opportunities for professional development, and a commitment to inclusivity.
- Why this job: Make a real difference in people's lives while developing your skills in a supportive team.
- Qualifications: Strong IT skills, excellent communication, and experience with confidential information are essential.
The predicted salary is between 26118 - 26118 £ per year.
As an Administrator, you’ll be part of our valued team based at HMP Chelmsford. You will feel valued as an Administrator within HCRG Care Group, receiving access to exclusive rewards and benefits including:
- A salary of £26,118.40 per annum with access to our group pension
- Free tea, coffee and milk at your base location
- Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
- Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
- Online and face-to-face help with your mental and physical wellbeing – from healthy recipes and activity challenges through to post-trauma support, legal, debt and life management help, as well as career coaching and counselling
- Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
- An open, just culture where you’re encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care – backed up by at least £100,000 of ringfenced innovation funding each year
Join our dedicated team at HMP Chelmsford, committed to providing a safe and supportive environment for incarcerated individuals. We are currently seeking a skilled and organized Administrator to support the administrative functions within the prison facility.
As an Administrator at HMP Chelmsford, you will play a crucial role in ensuring the efficient operation of administrative processes within the prison. This position requires a detail-oriented and proactive individual who can manage various administrative tasks effectively.
Within this role you will be Monday to Friday - 8am to 4.30pm, 40 hours per week. Please note that there is no parking available on site but there are car parks located within walking distance. Unfortunately, we are unable to offer sponsorship at this time.
A full list of responsibilities can be found in the attached job description.
Main Responsibilities- Management of the internal clinics, booking appointments, liaising with clinicians to schedule clinic dates.
- Booking of external hospital appointments for patients that have been referred to secondary care.
- Requesting medical information from patient’s community GP’s and ensuring we obtain this information within a specific time frame so that we are able to continue care.
- Providing medical records following GDPR.
- Receive and appropriately code safeguarding information/requests etc – training provided.
- Action and record requests appropriately with deadlines recorded.
- Monitoring of phone lines/answering any queries.
- Coordinate MDTs; diaries, ensure invitations are sent and track responses.
- Take minutes at MDTs.
- Ordering and Maintenance of Equipment/Supplies.
- Collate basic information in response to requests.
- Excellent numeracy and literacy
- Competent IT skills including Word, Outlook, and Excel
- Experience of working with confidential and sensitive information and data
- Experience of using Microsoft packages
- Excellent communication and interpersonal skills
- Good organisational skills
- Ability to prioritise own workload
- Effective time management
- Ability to work on own initiative, and build and develop relationships
- Excellent telephone manner
- While not essential, it is desirable to have experience working within Healthcare and have experience using SystemOne.
We change lives by transforming health and care. Established in 2006, we are one of the UK’s leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services.
Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We’re a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.
While it doesn’t happen often, sometimes a role is very popular, and we’ll need to close it earlier than the date we’ve shown here. If you’re keen to join our team, we’d love to hear from you so please apply as soon as you can.
As you’d expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.
Finally, we need to let you know that the company you’ll work for is part of HCRG Care Group Holdings Limited and by applying for this job we’ll need to process and hold information about you. If you would like to know a little more about how we use your information, please see our website's privacy policy.
Administrator - HMP Chelmsford employer: Operose Health
HCRG Care Group is an exceptional employer, offering a supportive work culture at HMP Chelmsford where your contributions are valued and rewarded. With a competitive salary, access to mental and physical wellbeing resources, and opportunities for professional development, you will thrive in an environment that encourages innovation and personal growth while making a meaningful impact on the lives of others.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - HMP Chelmsford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HMP Chelmsford on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of an Administrator. We recommend using the STAR method to structure your answers – it’s a game changer!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished for your interview. It shows you’re serious about the role and respect the company culture.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a nice touch that keeps you on their radar and shows your enthusiasm for the position. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Administrator - HMP Chelmsford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administrator role at HMP Chelmsford. Highlight your relevant skills, especially in IT and communication, and show us how your experience aligns with our mission of transforming health and care.
Showcase Your Organisational Skills:As an Administrator, you'll need to juggle various tasks. Use your application to demonstrate your organisational abilities. Share examples of how you've managed multiple responsibilities effectively in previous roles.
Be Clear and Concise:When writing your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Make it easy for us to see why you’re a great fit for the role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role. We can’t wait to hear from you!
How to prepare for a job interview at Operose Health
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrator at HMP Chelmsford. Familiarise yourself with tasks like managing internal clinics and booking appointments. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your IT Skills
Since the job requires competent IT skills, be prepared to discuss your experience with Microsoft Word, Outlook, and Excel. You might even want to bring examples of how you've used these tools in previous roles to streamline processes or improve efficiency.
✨Demonstrate Your Communication Skills
As an Administrator, you'll need excellent communication skills. Think of examples from your past where you've effectively communicated with colleagues or clients, especially in sensitive situations. This will highlight your ability to handle confidential information and maintain professionalism.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team culture, training opportunities, or how they support staff wellbeing. This shows that you're not just interested in the job, but also in how you can grow within the company.
