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For Companies At a Glance
- Tasks: Optimise HR systems and data to enhance employee experience and streamline workflows.
- Company: Join OpenWorks, a rapidly growing tech company with a passion for innovation.
- Benefits: Competitive salary, 25 days holiday, free meals, private healthcare, and team socials.
- Why this job: Make a real impact on employee experience while working with cutting-edge HR technology.
- Qualifications: Experience with HRIS/ATS systems and strong data analysis skills required.
- Other info: Flexible working options and excellent career growth opportunities in a supportive culture.
The predicted salary is between 35000 - 45000 £ per year.
This newly created role sits at the core of our "Enabling People" strategy, shaping the systems, data and processes that help OpenWorks scale with confidence. In this role, you will optimise our people and talent systems (Rippling and Workable), strengthen the quality and use of our data, streamline workflows across the employee lifecycle and build the clarity and consistency needed to support an excellent employee experience. You will make our systems landscape smoother, smarter and more user-friendly - creating workflows and infrastructure to enhance employee experience. This 12 month fixed term contract position is based on-site in Prudhoe (close to Newcastle-upon-Tyne) with flexible working options available. We are unable to sponsor a visa or UK/global relocation for this position.
Who We Are
OpenWorks is a rapidly growing business operating globally with a passion for exceptional engineering and building on a legacy of defence innovation in the North East of England. Our products provide ultra-high performance, real-time detection, tracking, identification and targeting of dynamic aerial threats. They have been deployed internationally to protect high-profile military and civilian assets, contributing to the defeat of nuisance, misguided and maliciously deployed drones. We are incredibly proud to support a wide range of law enforcement and military operators, protecting some of the most high-profile sites and individuals worldwide. The amazing things we do are only possible because of a dedicated and passionate team.
Here's what our benefits have to offer
- Competitive remuneration package, salary between £35,000 – £45,000 depending upon experience
- 25 days' holiday + public holidays, with long-service rewards and the option to buy up to 5 additional days
- Free breakfast and freshly cooked lunches every day, courtesy of Chef Mark and his team
- Private healthcare through Aviva
- Life assurance for peace of mind
- Salary sacrifice schemes – including EV car and Cycle to Work
- Paid team socials and community-building activities
- Pension plan with employer-matched contributions
- A culture that empowers – we enable change, encourage challenge and celebrate personal growth
What to expect at interview
- Stage 1 (online): A pre-screen call with Loren (Recruitment Manager)
- Stage 2 (in person): A situational judgement assessment and a competency-based interview with Jo (Head of People and Talent) and Loren
What you'll be doing
- People and Recruitment Systems: Continuously improve our HRIS (Rippling) and ATS (Workable) by ensuring accurate data, effective configuration and user-friendly workflows, while developing intuitive self-service tools and maintaining clear documentation, version control and consistent system standards.
- People and Recruitment Data, Reporting and Insights: Support with people and recruitment reporting and data analysis and help turn large data sets into key metrics and insights.
- Process Design and Continuous Improvement: Standardise and simplify processes, improving workflows through automation and clear governance while supporting strong compliance, audit readiness and data protection best practice.
- Systems Training and User Enablement: Create practical toolkits and micro-learning to build user confidence at all levels of the business, providing clear system guidance and embedding our "Enable People" philosophy throughout all resources.
- Projects and People Strategy Support: Lead system and data related projects that improve automation, data quality and self-service, partnering closely with the Head of People and Talent to modernise processes and our people data infrastructure.
What we're looking for
Essential
- Previous experience configuring HRIS/ATS systems catered to mid-sized businesses or above.
- Previous background in an in-house recruitment, people/HR or learning and development environment.
- Excellent Microsoft Excel skills.
- Good exposure to people analytics, automation and API integrations.
- Able to quickly organise large data sets and translate what's possible into practical solutions.
- Experienced standardising processes and creating clear, user-friendly documentation.
- An excellent communicator who brings clarity, calm and collaboration to every interaction.
- Comfortable delivering training or bite-sized learning.
- Strong understanding of UK people processes and GDPR compliance.
- Proactive, solutions-focused and highly organised, with the ability to manage multiple projects and changing priorities.
Desirable
- Experience in a fast-paced SME environment, ideally engineering or manufacturing.
- Skilled in building people and recruitment related KPI dashboards (Power BI, Google Data Studio, Tableau or similar) using large data sets.
- Experience using Rippling and/or Workable.
- A previous background in an in-house recruitment, people or learning and development environment.
We encourage you to apply as soon as possible as we may close the role early due to high volumes of applications. Applicants must have the right to work in the UK, as we are not able to provide visa sponsorship.
People Systems and Data Specialist employer: OpenWorks Engineering
Contact Detail:
OpenWorks Engineering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land People Systems and Data Specialist
✨Tip Number 1
Get to know the company inside out! Research OpenWorks, their products, and their culture. This will help you tailor your responses during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for those situational judgement assessments! Think about how you would handle various scenarios related to people systems and data. Practising these can boost your confidence and help you shine during the interview.
✨Tip Number 4
Don’t forget to follow up after your interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace People Systems and Data Specialist
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with HRIS/ATS systems like Rippling and Workable. We want to see how your skills align with our needs, so don’t hold back on showcasing your relevant achievements!
Show Off Your Data Skills: Since this role involves a lot of data analysis, be sure to mention your experience with Microsoft Excel and any people analytics tools you've used. We love seeing how you can turn large data sets into actionable insights, so give us the good stuff!
Keep It Clear and Concise: When writing your application, clarity is key! Use straightforward language and structure your information logically. We appreciate a well-organised application that makes it easy for us to see your qualifications at a glance.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure we receive all your details correctly and helps us keep track of your application. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at OpenWorks Engineering
✨Know Your Systems Inside Out
Make sure you’re familiar with Rippling and Workable, as these are key to the role. Brush up on their features and think about how you can optimise them. Being able to discuss specific improvements or workflows you’d implement will show your proactive approach.
✨Data is Your Best Friend
Since this role involves a lot of data analysis, be prepared to talk about your experience with people analytics. Bring examples of how you've turned large data sets into actionable insights in the past. This will demonstrate your ability to support reporting and data-driven decision-making.
✨Showcase Your Process Improvement Skills
Think of examples where you’ve standardised processes or improved workflows. Be ready to discuss how you approached these challenges and the impact they had. This will highlight your problem-solving skills and your fit for the continuous improvement aspect of the role.
✨Communicate Clearly and Confidently
As an excellent communicator, you’ll need to convey complex information simply. Practice explaining technical concepts in layman's terms, especially around training and user enablement. This will help you connect with the interviewers and showcase your ability to train others effectively.
