Governance Officer Apprentice in Swindon

The Governance Officer Apprentice will support the Deputy Company Secretary and wider Company Secretarial team in delivering company secretarial and governance services to the Openwork Group.

This is a development role, designed to build practical experience across board and committee administration, statutory filings and maintenance of corporate records, while working under supervision and following agreed processes.

This is a hybrid role based in Swindon.

Please note, as part of the Apprenticeship, 20% of the working hours will be allocated to training, which could be a blend of classroom, e Learning, self-directed study, shadowing, project work etc.

• The benefits
• Bonus scheme - on target bonus - 7.5%
• Pension scheme - contribute up to 5% of your salary and Openwork will match you and put in an extra 5%
• Critical illness cover
• Income protection
• Death in service - 4x salary
• 27 days holiday + bank holidays, with the opportunity to buy up to an additional 10 days
• A range of other flexible benefits to include private medical insurance, dental insurance and much more.
• Key accountabilities
• Assist with the organisation and delivery of meetings for boards, board committees and other senior management committees (including preparing admin checklists and coordinating actions)
• Support the scheduling of meetings and help ensure attendees are informed of dates and times, escalating diary conflicts and issues as needed.
• Assist with maintaining UK statutory company records and prepare Companies House filings for review, ensuring information is accurate and deadlines are met.
• Maintain Company Secretarial records using physical and electronic filing systems, applying document control and confidentiality requirements.
• Draft minutes and action logs for subsidiary company board and committee meetings for review by the Deputy Company Secretary (or delegated reviewer.)
• Help collate, produce and distribute subsidiary board and management committee papers in electronic form, checking version control and completeness.
• Support the preparation, approval process and filing steps for subsidiary company Annual Report and Accounts (with responsibility retained by senior team members.)
• Assist with keeping terms of reference for boards, committees and other senior management committees up to date, escalating proposed changes for review and approval.
• Help maintain and update Openwork Group corporate structure charts and diagrams, ensuring changes are reflected accurately and promptly.

What will you need to succeed?

• Willingness to study towards Chartered Governance Institute (CGI) qualifications (or equivalent) as part of the Apprenticeship.
• An interest in how organisations are governed and how groups of companies operate.
• Interest in financial services and an appetite to learn relevant regulatory requirements.
• Previous administrative experience (including placements, internships or part-time roles) is desirable; minute-taking experience is helpful but not essential.
• Strong communication (written and verbal) skills
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