Office Administrator in London

At OpenPayd, we are building a universal financial infrastructure to power the growth of the digital economy. Our rails-agnostic approach empowers any business to move and manage money globally - across both traditional rails and stablecoins — at scale, and in real time. The OpenPayd platform delivers a suite of banking and payments infrastructure: accounts in over 40 currencies, FX, on/off ramp, international and domestic payments, Open Banking services – all via a single API. A global network of licences alongside our best-in-class tech is why we're trusted by 1000+ enterprise clients to process over $180bn volume annually.

How will you add to the OpenPayd journey?

• Answering the telephone, taking messages and acting as gatekeeper
• Booking and collecting guests from the main reception, offering drinks and refreshments as necessary
• Acting as the first point of contact for visitors and callers to the company
• Providing office supplies (stationery & kitchen supplies) for staff and maintaining adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price for the company
• Managing company breakfasts, arranging any office drinks or social events
• Assisting in organising all company events
• Arranging travel and accommodation for staff or customers and other external contacts
• Organising and storing paperwork, documents and computer-based information, outgoing post
• Scheduling appointments and meetings for executives and upper-level staff
• Making sure the offices always look neat and tidy
• Engaging with building suppliers and staff regarding general maintenance of the offices
• Ensuring relevant equipment is ordered and ready for new starts, i.e. laptops and screens
• Managing the office facilities, including sorting out broken furniture and equipment, returning and replacing any damaged goods, and arranging any necessary equipment for the office
• Supporting the HR team on administrative duties

The ideal candidate will have the following:

• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office and general office software
• Creative and proactive mindset, with the ability to solve problems efficiently
• Ability to work independently and as part of a team, with keen attention to detail and accuracy
• University Graduate from creative, human resources or business management studies would be a plus
• Must be available to work 5 days from the office Mon-Fri & be flexible to take calls / urgent bookings for executive team out of hours / weekends.
• Must be available for office hours

Our perks and benefits:

• Personal training budget – EUR 1500
• Discounted gym membership
• Health Insurance
• Subsidised Multisport card
• 25 days annual leave plus the Bank Holidays, extra day off for Birthday & Social Volunteering

We’d like you to take a read of our Talent Acquisition AI Transparency and Privacy Notice which explains how we collect and process your personal data. Please read our notice carefully. By submitting the application button, we will consider that you are aware of it.

OpenPayd Talent Team

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please visit our Talent Acquisition AI Transparency and Privacy Notice.

Required skills: Event Planning, Facility Management (FM), Microsoft Office, Office Administration, Procurement, Time Management, HR Administration

Required languages: Bulgarian, English