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- Tasks: Support Project Managers in delivering global conference services and coordinate Video Specialists.
- Company: Join a growing, remote team at OpenExchange with a focus on innovation.
- Benefits: Flexible part-time hours, potential for full-time growth, and remote work opportunities.
- Other info: Dynamic role with opportunities to travel and collaborate with international teams.
- Why this job: Gain valuable experience in project management while working with cutting-edge technology.
- Qualifications: Organisational skills, problem-solving abilities, and excellent communication are key.
The predicted salary is between 30000 - 40000 ÂŁ per year.
OpenExchange is seeking an Assistant Project Manager (APM) to join a growing, remote, part‑time organization. In this role you will support Project Managers (PMs) with the coordination and delivery of our conference services worldwide, beginning with training as a Video Specialist. Mastering Video Specialist skills is critical for success in the APM role. Some travel may be required based on assigned events. Potential for growth to full‑time roles in other delivery areas exists.
Responsibilities
- Assist Project Managers with managing the delivery of information and processes to operations teams before events and during the event day.
- Coordinate staffing of Video Specialists to ensure coverage for events.
- Set up and organize Video Specialists kick‑off calls.
- Communicate key points for each event to Video Specialists.
- Prepare “Cheat Sheets” each night ahead of conference execution.
- Liaise with clients (last pre‑event catch‑up call, day‑of execution call/channel).
- Lead the internal team to successful execution through timely, informative, and positive messaging.
- Create alternate connections via the designated team upon request(s).
- Monitor Helpscout inboxes for client event requests and post to appropriate channels for coverage.
- Enter new events accurately in Salesforce and build them out in Central for a Project Manager to take over.
- Consolidate and prepare post‑conference analytic reports for clients (e.g., registration and attendee reports).
- Fulfill duties as a Video Specialist as needed and any additional duties as required.
Qualifications
- Bachelor’s Degree preferred.
- High degree of organizational skills; able to multitask and prioritize.
- Solid problem‑solving skills.
- Excellent communication skills: verbal, written, and presentation.
- Ability to build trust and model the high‑quality service culture.
- Technology savvy with MS Office, Zoom, and Salesforce.
- Ability to thrive in a virtual enterprise with flexibility, energy, and the capacity to work in a fast‑paced environment.
- Flexible work hours to support international clients and global teams.
Equal Employment Opportunity
OpenExchange provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall.
Assistant Project Manager in London employer: OpenExchange, Inc.
Contact Detail:
OpenExchange, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Project Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at OpenExchange. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Show off your skills! If you’ve got experience with video production or project management, make sure to highlight that in conversations. Share examples of how you've successfully managed events or coordinated teams.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out directly through our website and express your interest in the Assistant Project Manager role. It shows initiative and enthusiasm!
✨Tip Number 4
Prepare for interviews by practising common questions related to project management and video coordination. Think about scenarios where you’ve solved problems or led a team, and be ready to share those stories!
We think you need these skills to ace Assistant Project Manager in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Assistant Project Manager role. Highlight your organisational skills and any relevant experience that shows you can juggle multiple tasks like a pro!
Show Off Your Communication Skills: Since communication is key in this role, use your application to demonstrate your verbal and written skills. Keep it clear, concise, and engaging – we want to see your personality shine through!
Highlight Your Tech Savviness: Mention any experience you have with tools like MS Office, Zoom, or Salesforce. We love tech-savvy candidates who can hit the ground running and help us deliver top-notch conference services.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves.
How to prepare for a job interview at OpenExchange, Inc.
✨Know Your Video Specialist Skills
Since mastering Video Specialist skills is crucial for the Assistant Project Manager role, make sure you brush up on these skills before the interview. Be ready to discuss your experience with video technology and how it relates to event management.
✨Showcase Your Organisational Skills
This role requires a high degree of organisational skills. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised and ensured everything ran smoothly.
✨Communicate Clearly and Confidently
Excellent communication skills are key for this position. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview to demonstrate your engagement and communication prowess.
✨Demonstrate Flexibility and Problem-Solving
The ability to thrive in a fast-paced environment is essential. Think of scenarios where you had to adapt quickly or solve unexpected problems. Sharing these experiences will show that you're ready to handle the dynamic nature of the role.