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- Tasks: Support Project Managers in delivering global conference services and mastering Video Specialist skills.
- Company: Join a growing, remote team at OpenExchange with a focus on innovation.
- Benefits: Flexible part-time hours, potential for full-time growth, and a dynamic work environment.
- Other info: Opportunity to work with international clients and develop your career.
- Why this job: Be part of exciting events and make a real impact in a fast-paced setting.
- Qualifications: Organisational skills, problem-solving abilities, and tech-savviness are key.
The predicted salary is between 20000 - 30000 ÂŁ per year.
OpenExchange is seeking an Assistant Project Manager (APM) to join a growing, remote, part‑time organization. In this role you will support Project Managers (PMs) with the coordination and delivery of our conference services worldwide, beginning with training as a Video Specialist. Mastering Video Specialist skills is critical for success in the APM role. Some travel may be required based on assigned events. Potential for growth to full‑time roles in other delivery areas exists.
Responsibilities
- Assist Project Managers with managing the delivery of information and processes to operations teams before events and during the event day.
- Coordinate staffing of Video Specialists to ensure coverage for events.
- Set up and organize Video Specialists kick‑off calls.
- Communicate key points for each event to Video Specialists.
- Prepare “Cheat Sheets” each night ahead of conference execution.
- Liaise with clients (last pre‑event catch‑up call, day‑of execution call/channel).
- Lead the internal team to successful execution through timely, informative, and positive messaging.
- Create alternate connections via the designated team upon request(s).
- Monitor Helpscout inboxes for client event requests and post to appropriate channels for coverage.
- Enter new events accurately in Salesforce and build them out in Central for a Project Manager to take over.
- Consolidate and prepare post‑conference analytic reports for clients (e.g., registration and attendee reports).
- Fulfill duties as a Video Specialist as needed and any additional duties as required.
Qualifications
- Bachelor’s Degree preferred.
- High degree of organizational skills; able to multitask and prioritize.
- Solid problem‑solving skills.
- Excellent communication skills: verbal, written, and presentation.
- Ability to build trust and model the high‑quality service culture.
- Technology savvy with MS Office, Zoom, and Salesforce.
- Ability to thrive in a virtual enterprise with flexibility, energy, and the capacity to work in a fast‑paced environment.
- Flexible work hours to support international clients and global teams.
Equal Employment Opportunity
OpenExchange provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Assistant Project Manager employer: OpenExchange, Inc.
Contact Detail:
OpenExchange, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Project Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at OpenExchange. A friendly chat can go a long way in getting your foot in the door.
✨Tip Number 2
Show off your skills! If you’ve got experience with video production or project management, make sure to highlight that in conversations. We want to see how you can bring value to the team!
✨Tip Number 3
Be proactive! Don’t wait for job openings to be posted. Send us a message through our website expressing your interest in the Assistant Project Manager role and why you’d be a great fit.
✨Tip Number 4
Prepare for interviews by practising common questions related to project management and video services. We love candidates who can communicate clearly and confidently about their experiences!
We think you need these skills to ace Assistant Project Manager
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Assistant Project Manager role. Highlight your organisational skills and any relevant experience with project management or video services. We want to see how you fit into our team!
Show Off Your Communication Skills: Since communication is key in this role, ensure your written application reflects your ability to convey information clearly and effectively. Use concise language and a friendly tone to demonstrate your personality and professionalism.
Highlight Your Tech Savviness: Mention any experience you have with tools like MS Office, Zoom, and Salesforce. We love tech-savvy candidates who can hit the ground running, so don’t shy away from showcasing your skills in your application!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at OpenExchange, Inc.
✨Master the Video Specialist Skills
Before your interview, make sure you understand the key responsibilities of a Video Specialist. Brush up on your technical skills and be ready to discuss how you can support Project Managers in delivering top-notch conference services.
✨Show Off Your Organisational Skills
Prepare examples that showcase your ability to multitask and prioritise effectively. Think of times when you successfully managed multiple projects or events, and be ready to share these stories during the interview.
✨Communicate Clearly and Confidently
Since excellent communication is crucial for this role, practice articulating your thoughts clearly. You might even want to rehearse common interview questions with a friend to ensure you come across as confident and articulate.
✨Demonstrate Your Problem-Solving Abilities
Be prepared to discuss specific challenges you've faced in previous roles and how you overcame them. This will show your potential employer that you can handle the fast-paced environment and unexpected issues that may arise during events.