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- Tasks: Support the Deputy General Counsel with admin tasks, meeting coordination, and document management.
- Company: Join Open Society Foundations, a leader in promoting democracy and human rights globally.
- Benefits: Enjoy flexible work arrangements, generous time off, and employer-paid health insurance.
- Why this job: Make a real impact while learning in a diverse and inclusive environment.
- Qualifications: Degree level education and experience as an Executive or Legal Assistant required.
- Other info: Open to candidates from all backgrounds; we value diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
Legal Operations Associate page is loaded
Legal Operations Associate
Apply locations London time type Full time posted on Posted Yesterday time left to apply End Date: September 8, 2025 (25 days left to apply) job requisition id JR-0003730 Legal Operations Associate . London. Posting Date: 08/11/2025. Deadline: 09/07/2025
Role Title: Legal Operations Associate
Contract Type: Regular
Reporting To: Unit Manager- Legal Support Unit
Program/Department/Unit Name: Office of the General Counsel
Location: London
Team Name: OGC Operations and Corporate Secretariat
Role Purpose
The role Legal Operations Associate sits within the OGC Operations and Corporate Secretariat division. OGC Operations supports the General Counsel and OGC in strategic planning, work intake and resource management, hiring and professional development, learning and communications, continuous process improvement and optimization, general administration as well as housing the Corporate Secretariat function that is responsible for governance support.
Key responsibilities
As the Legal Operations Associate, your key responsibilities are as follows:
- Provide dedicated, proactive administrative support to the Deputy General Counsel, with a strong focus on complex calendar management, forward planning, coordination of internal and external meetings, preparation of materials in advance, and management of expense reports and travel arrangements.
- Work in OGC’s Legal Support Team as a flexible resource, supporting a team working on ongoing OGC projects, including rotating administrative tasks, coordinating action items, and deliverables.
- Serve as a key administrative point of contact for the OGC London office, supporting team operations through scheduling, meeting coordination, travel planning, logistics, and general administrative tasks.
- Provide support for corporate secretarial matters, including collating and organizing legal documents, arranging for signatures, maintaining version control, and ensuring timely distribution and secure storage of materials.
- Assist attorneys with managing and prioritizing the daily workload and adjusting for revised priorities, including collecting prep materials in advance of meetings and preparing meeting materials.
- Process OGS invoices and support contract and vendor management activities, including monitoring contracts for renewal, liaising with vendors, reviewing for cost-effectiveness, and ensuring timely and accurate invoice processing in line with organizational policies.
- Build and maintain effective working relationships with colleagues across OSF operational departments to support cross-functional collaboration and efficiency
Key internal relationships
Procurement and Contracting Unit, People and Culture, and Global Operations.
Key external relationships
N/A
The ideal candidate
Essential
- Educated to a degree level or equivalent
- Experience as an Executive Assistant or Legal Assistant, preferably within a law firm or in in house legal department.
- Experience and record of accomplishments with duties requiring attention to detail, high degrees of organization, and willingness to work simultaneously on a wide range of administrative tasks and projects.
- Flexible and adaptable, with a strong willingness to take on a wide range of topics and the ability to learn quickly.
Desirable
- Experience working in complex international structures within the non-profit sector or legal field a plus.
- Familiarity with legal concepts and vocabulary.
- Corporate Secretarial or Project Management experience.
Languages
- An excellent knowledge of English. Knowledge of other languages would be an asset.
What we offer
- Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
- Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
- Generous time off and flexible work arrangements.
- Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).
- Exceptional retirement savings plan (non-contributory for employees) and life insurance.
- Progressive paid parental leave, reproductive and family planning support, and much more.
- A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.
Who we are
Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grantmaking around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.
Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.
Additional information
Open Society Foundations is committed to building an inclusive workforce that reflects the communities we serve. We actively seek applications from talented individuals across all backgrounds, identities, and life experiences. Each candidate is evaluated solely on their unique qualifications without regard to race, age, sex, religion, ethnic origin, nationality, gender, sexual orientation, disability, pregnancy, or any other legally protected characteristics.
We are committed to providing reasonable accommodations for candidates with disabilities.
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
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Legal Operations Associate employer: Open Society Foundations
Contact Detail:
Open Society Foundations Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Operations Associate
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Legal Operations Associate. Understanding the nuances of calendar management, meeting coordination, and corporate secretarial tasks will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the legal operations field. Attend industry events or join relevant online forums to connect with individuals who can provide insights into the role and potentially refer you to opportunities at StudySmarter.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 4
Research StudySmarter's values and mission. Being able to articulate how your personal values align with ours can set you apart from other candidates and demonstrate your genuine interest in the position.
We think you need these skills to ace Legal Operations Associate
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements for the Legal Operations Associate position. Tailor your application to highlight relevant experiences that align with these responsibilities.
Highlight Relevant Experience: Emphasise any previous experience as an Executive Assistant or Legal Assistant, particularly in a law firm or legal department. Use specific examples to demonstrate your attention to detail, organisational skills, and ability to manage multiple tasks.
Showcase Your Skills: Make sure to showcase skills that are essential for the role, such as calendar management, meeting coordination, and document organisation. Provide concrete examples of how you've successfully applied these skills in past roles.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are a great fit for the Legal Operations Associate role. Mention your understanding of the organisation's mission and how your values align with theirs.
How to prepare for a job interview at Open Society Foundations
✨Research the Organisation
Before your interview, take some time to understand the Open Society Foundations' mission and values. Familiarise yourself with their work in promoting human rights and democratic ideals, as this will help you align your answers with their goals.
✨Showcase Your Organisational Skills
As a Legal Operations Associate, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples from your past experiences where you've successfully managed complex schedules or coordinated multiple tasks simultaneously.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you've had to adjust priorities quickly or handle unexpected challenges, and be ready to explain how you approached these situations.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this role. Prepare to discuss how you've ensured accuracy in your previous work, whether it's through managing legal documents or processing invoices. Providing concrete examples will strengthen your case.