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- Tasks: Support the General Counsel's office with admin tasks, diary management, and vendor coordination.
- Company: Join a dynamic legal team in a hybrid role based in London.
- Benefits: Flexible working, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a vital team driving operational excellence and making a real impact.
- Qualifications: Experience as an Administrative Assistant with strong organisational skills.
- Other info: Collaborative environment with opportunities to enhance your skills and career.
The predicted salary is between 36000 - 60000 £ per year.
The role plays a pivotal role in supporting the effectiveness of the Office of the General Counsel (OGC). This role ensures smooth administrative and operational workflows through diary management, expenses processing and process optimisation. The successful candidate will contribute to high-level coordination, vendor management, and legal support activities, helping drive operational excellence across the team.
Location: London. This is a hybrid role, with 2-3 days per week in the office.
Responsibilities- Provide proactive administrative support to the Deputy General Counsel (based in Berlin, Germany), including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Collaborate with the Legal Support Team to assist with ongoing projects and rotating administrative tasks.
- Serve as the primary administrative contact for the OGC London team, managing scheduling and logistics, and general office support.
- Lead invoice processing and vendor management for OGC London team, including contract monitoring, vendor liaison, cost-effectiveness reviews, and ensuring timely and accurate invoice handling.
- Support legal and compliance-related tasks under supervision, adhering to established processes.
- Assist with corporate secretarial duties, including document organization, signature coordination, version control, and secure distribution and storage.
- Foster strong working relationships across OSF operational departments to enhance cross-functional collaboration and efficiency.
- Travel is required. Travel frequency depends on the role requirements.
- Proven experience as an Administrative or Executive Assistant.
- Demonstrated success in roles requiring meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks and projects concurrently.
- Proficiency in digital collaboration tools such as Microsoft SharePoint and Teams, with a proactive approach to process improvement.
- Advanced proficiency in Outlook, MS Teams, SharePoint, Excel, Word, and PowerPoint.
- Strong written and verbal communication skills, with cultural sensitivity.
- Ability to support multiple professionals, including in virtual settings.
- Resourceful and self-motivated, with a problem-solving mindset.
- Discretion and confidentiality in handling sensitive information.
- An excellent knowledge of English.
- Knowledge of other languages would be an asset.
Administrative Operational Assistant in City of London employer: Open Society Foundations
Contact Detail:
Open Society Foundations Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Operational Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in administrative roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to discuss how your skills align with their needs. Practise common interview questions and have examples ready to showcase your experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Administrative Operational Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Operational Assistant role. Highlight your experience with diary management, vendor liaison, and any legal support activities you've been involved in. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've contributed to operational excellence in previous roles. We love a good story that showcases your skills!
Showcase Your Tech Skills: Since this role requires proficiency in tools like Outlook, MS Teams, and SharePoint, make sure to mention your experience with these platforms. If you've improved processes using digital tools, let us know! We appreciate tech-savvy candidates.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Open Society Foundations
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Operational Assistant. Familiarise yourself with diary management, expense processing, and vendor management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your strong organisational skills and attention to detail, which are crucial for this position.
✨Familiarise Yourself with Digital Tools
Since proficiency in tools like Microsoft SharePoint and Teams is essential, brush up on these platforms before your interview. If possible, mention any relevant experience you have with these tools, as it shows you're proactive and ready to hit the ground running.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions about the team dynamics, ongoing projects, or the company's approach to process optimisation. This not only shows your interest but also helps you gauge if the company culture aligns with your values.
