At a Glance
- Tasks: Support recruitment, onboarding, and HR administration in a fast-paced environment.
- Company: Join Open Medical, a leader in transforming patient care with innovative technology.
- Benefits: Enjoy 33 days holiday, private health insurance, and a supportive work culture.
- Other info: Potential for permanent role and flexible working options available.
- Why this job: Be part of a dynamic team making a real difference in healthcare.
- Qualifications: 1 year of HR or office experience; strong communication and organisational skills.
The predicted salary is between 26000 - 30000 £ per year.
About the Role
At Open Medical, we have one driving mission: Smarter, Faster Care. We are looking for a proactive HR and Office Assistant to join our team on an initial 6‑month fixed‑term contract. This role is a vital addition to support us through a busy period of increased recruitment, with the potential to convert into a permanent, full‑time position depending on business needs. We are open to both full‑time and reduced FTE candidates for this role. This is a hands‑on, fast‑paced role perfect for someone who is keen to learn and loves getting involved in both people and office operations.
Our Environment
Our team is full‑time in‑office, as we believe this is how we collaborate, problem‑solve, and develop ourselves best. Based at our HQ in Ealing Broadway, West London, we are a small, fast‑moving team of around 35 and growing!
What you will be doing
- Recruitment: Drafting and posting job adverts, corresponding with recruitment agencies, CV and phone screening candidates, liaising with hiring managers and candidates, interview booking and note taking.
- Onboarding: Drafting and sending out offer letters, conducting reference and background checks, coordinating the new starter workflow, delivery of selected induction sessions.
- HR Administration: Maintenance of HR databases and systems, managing issue and return of company assets, coordinating appraisals and other HR related meetings.
- Office Support: Answering the phone, directing calls, welcoming visitors, coordinating meeting rooms, serving as the main point of contact for office supplies, general tidiness and maintenance of the office.
What You’ll Bring to the Role (Skills & Behaviours)
- Organisation & Drive: Outstanding time management skills with a proven ability to prioritise a busy workload.
- Proactive Problem Solver: A fast learner who takes initiative and spots potential issues early.
- People‑First Communication: An engaging personality with the confidence to welcome visitors and build strong relationships.
- Attention to Detail: Pride in producing high‑quality, accurate work.
- Integrity: Commitment to maintaining confidentiality and data protection.
Qualifications and Experience
- Experience: At least 1 year in an HR, recruitment, or collaborative operations office environment.
- Tech Savvy: Strong proficiency in Google Workspace.
- Communication: Excellent written and verbal communication skills.
- Flexibility: Adaptable to working hours and eager to learn.
Benefits
- 33 days holiday per annum (including public holidays).
- Private Health Insurance provided by Vitality.
- Cycle to work and salary sacrifice pension scheme.
- Paid sickness and compassionate leave, alongside enhanced parental leave.
- Salary range: £26‑30k depending on experience.
Human Resources Assistant employer: Open Medical
Open Medical is an exceptional employer that prioritises a collaborative and dynamic work environment, fostering personal and professional growth within our small but rapidly expanding team in Ealing Broadway, West London. With a strong commitment to employee well-being, we offer generous benefits including 33 days of holiday, private health insurance, and opportunities for flexible working arrangements, making it an ideal place for those seeking meaningful and rewarding employment in the HR field.
StudySmarter Expert Advice🤫
We think this is how you could land Human Resources Assistant
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Open Medical and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Open Medical. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Open Medical
✨Showcase Your Adaptability
Given that this is a temporary HR role at Open Medical, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Open Medical uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Open Medical.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Open Medical.
