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- Tasks: Support Project Managers in coordinating and delivering global conference services.
- Company: Join OpenExchange, a leader in video solutions for investor communications.
- Benefits: Remote, part-time role with potential for full-time growth and travel opportunities.
- Other info: Flexible hours to support international clients and excellent career development prospects.
- Why this job: Gain hands-on experience in a dynamic start-up environment while mastering video specialist skills.
- Qualifications: Organisational skills, problem-solving abilities, and tech-savviness are essential.
The predicted salary is between 30000 - 40000 £ per year.
OpenExchange is seeking an Assistant Project Manager (APM) to join our growing organization. In this role, you will be responsible for supporting Project Managers (PM) with the coordination and delivery of OpenExchange’s (OE) conference services worldwide. This opportunity begins with training and work responsibilities as a Video Specialist. Mastering VS skills are critical for success in the APM role in understanding OpenExchange services and processes. This role will be a remote, part-time role. Some travel may be required based on assigned events.
This is a unique opportunity to support OpenExchange Video Conference operations in an organization that has a virtual workforce worldwide. We have a start-up environment and are building our infrastructure while also rapidly expanding our client base. Potential to help in other areas of Delivery with potential for Full Time growth.
Responsibilities:- Assist OpenExchange Project Managers with managing the delivery of information and processes to OE operations teams leading up to events as well as aiding PMs during the day of events.
- Provide assistance to Project Managers with staffing of Video Specialists to ensure coverage for events.
- Help to set-up and organize Video Specialists kick off calls.
- Communicate key points for event to Video Specialists.
- Prepare "Cheat Sheets" each night ahead of a conference execution day.
- Liaise with client (last client catch-up call leading up to event, day of execution call/channel).
- Lead internal team to successful execution through timely, informative, and positive messaging.
- Create alternate connections via the designated team upon request(s).
- Monitor Helpscout inboxes for incoming event requests from clients and post in appropriate channels for Project Manager coverage.
- Enter new events accurately in Salesforce and build out these events in Central for a Project Manager to take over once assigned.
- Consolidate and prepare post conference analytic reports to provide to clients (i.e.: registration and attendee reports).
- Fulfill duties as a Video Specialist as needed as well as any additional duties as required.
- Bachelor’s Degree preferred.
- High degree of organizational skills, able to multitask and prioritize. Solid problem-solving skills.
- Excellent communications skills: verbal, written and presentation ability.
- Ability to build trust and model the way OE provides excellent services.
- Technology savvy: MS Office, Zoom, Salesforce.
- Ability to thrive in a virtual work enterprise along with flexibility, energy, and an ability to work in a fast-paced environment.
- Flexibility on work hours (we support international clients and global OE Teams).
OpenExchange is the worldwide trusted leader in video and multimedia solutions for investor communications. Our video services enable the vital daily communications of the financial services and professional investment industry and its clients with advanced one-to-one, one-to-many, and many-to-many video technologies, tools and services. OpenExchange currently has operations in Boston, New York, London, and Hong Kong.
OpenExchange provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Assistant Project Manager in London employer: Open Exchange Inc
Contact Detail:
Open Exchange Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Project Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at OpenExchange or similar companies. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! If you’ve got experience with video conferencing tools or project management, make sure to highlight that in conversations. We want to see how you can bring value to the team right from the get-go.
✨Tip Number 3
Be proactive! Don’t wait for job postings to pop up. Send us a message through our website expressing your interest in the Assistant Project Manager role. It shows initiative and could put you on our radar before the competition.
✨Tip Number 4
Prepare for virtual interviews! Since this is a remote role, practice your video call skills. Make sure your tech is sorted, and think about how you can communicate your organisational skills and problem-solving abilities effectively.
We think you need these skills to ace Assistant Project Manager in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Assistant Project Manager role. Highlight your organisational skills and any relevant experience in project management or video services. We want to see how you can fit into our unique start-up environment!
Show Off Your Communication Skills: Since excellent communication is key for this role, ensure your written application reflects that. Use clear and concise language, and don’t forget to proofread for any typos. We love a well-presented application!
Demonstrate Your Tech Savviness: Mention any experience you have with tools like MS Office, Zoom, or Salesforce. If you’ve worked in a virtual environment before, let us know! We’re looking for someone who can thrive in our tech-driven world.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Open Exchange Inc
✨Know Your Video Specialist Skills
Since mastering Video Specialist skills is crucial for the Assistant Project Manager role, make sure you brush up on your technical knowledge. Familiarise yourself with the tools and processes used in video conferencing, as this will show your potential employer that you're ready to hit the ground running.
✨Demonstrate Your Organisational Skills
The job requires a high degree of organisational skills, so be prepared to discuss how you've successfully managed multiple tasks in the past. Bring examples of how you've prioritised work or handled tight deadlines, as this will highlight your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Excellent communication skills are key for this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. You might even want to prepare a few questions to ask during the interview to demonstrate your engagement and interest in the role.
✨Show Flexibility and Adaptability
Given the nature of the role and the global client base, showcasing your flexibility is essential. Be ready to discuss instances where you've adapted to changing circumstances or worked outside of standard hours. This will reassure the interviewers that you can handle the demands of a virtual workforce.