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- Tasks: Support the Head of Facilities with admin tasks and streamline operations.
- Company: Join AM Healthcare Group, enhancing lives through mobility and accessibility solutions.
- Benefits: Enjoy a competitive salary, 33-38 days holiday, and enhanced family leave.
- Why this job: Be part of a diverse team making a real difference in people's lives.
- Qualifications: GCSEs in English and maths; strong IT and organisational skills required.
- Other info: Hybrid role based in Abingdon with potential travel across the UK.
The predicted salary is between 24000 - 36000 £ per year.
We have an exciting opportunity for a Facilities Administrator to join our team in Abingdon.
To provide comprehensive administrative support to the Head of Facilities and the wider business, ensuring the smooth and efficient running of day-to-day facilities and fleet operations. The postholder will play a critical role in coordinating multiple workstreams, streamlining processes, and driving continuous improvement through proactive problem-solving and innovative thinking. The Facilities Administrator will be a proactive and highly organised professional, capable of handling multiple priorities with agility, professionalism, and strong attention to detail.
Key Responsibilities:
- Manage a broad range of administrative functions within facilities and fleet management, ensuring timely delivery of services and high standards of documentation and compliance.
- Coordinate and maintain the central database for all mandatory checks across multiple sites, ensuring accuracy and real-time updates.
- Take ownership of communications and scheduling with approved contractors, ensuring seamless service delivery and adherence to compliance timelines.
- Provide administrative and operational support on facilities-related projects, contributing ideas and helping to drive improvements in process and efficiency.
- Support the reactive and proactive organisation of site maintenance, liaising with stakeholders and contractors to minimise disruption and maintain high standards.
- Act as a central point of contact for internal and external stakeholders, resolving queries promptly and professionally.
- Identify opportunities to improve systems and workflows, applying innovative thinking to problem-solving and operational challenges.
Skills and Experience:
- Proven ability to manage multiple tasks simultaneously while maintaining accuracy and quality under pressure.
- Strong administrative capabilities, with exceptional organisational and time-management skills.
- Strong IT skills, particularly in Microsoft Office (Word, Outlook, Excel), and confidence using digital tools for scheduling and data management.
- Proactive problem-solving and analytical thinking, with a focus on identifying and implementing innovative process improvements.
- Excellent interpersonal and communication skills—both written and verbal—with a high degree of professionalism.
Qualifications:
- GCSEs in English and maths.
- Full driving licence preferred.
What do we Offer:
- Competitive market salary
- Incremental holiday allowance stating at 33 days, up to 38 days (inclusive of bank holidays)
- Refer a Friend incentive scheme
- Enhanced Family Leave/Pay
How to Apply: If this sounds like the perfect role for you, we’d love to hear from you! Please submit your CV and a cover letter detailing your suitability for the position to recruitment@am-healthcare.com . Alternatively, you can apply directly through our website – www.amhealthcaregroup.com/careers .
Why Join Us?
At AM Healthcare Group, we are dedicated to enhancing the lives of individuals who rely on mobility and accessibility solutions. As an international group of companies, we provide innovative products and services that make a real difference in people’s daily lives.
We are proud to be an equal opportunities employer with a firm commitment to diversity and inclusion across all areas of our organisation. As a Disability Confident Employer, we actively welcome applications from individuals of all abilities. If you require any support or adjustments during the recruitment process, please do not hesitate to get in touch.
We are also a proud signatory of the Armed Forces Covenant, and we encourage applications from veterans, reservists, and members of the wider armed forces community.
Eligibility to Work in the UK: Please note that applicants must have the right to work in the UK at the time of application. Unfortunately, we are unable to provide visa sponsorship for this role.
Location: Abingdon (hybrid). Given the geographically dispersed facilities and operations within the Group significant travel may be required within the UK.
21 Nuffield Way, Abingdon, Oxfordshire, OX14 1RL, United Kingdom
#J-18808-Ljbffr
Facilities Administrator – Abingdon employer: Opcare Limited
Contact Detail:
Opcare Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator – Abingdon
✨Tip Number 1
Familiarise yourself with the facilities management sector, especially in relation to fleet operations. Understanding the key challenges and trends in this area will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the facilities management field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or database that showcases how you would manage multiple tasks and priorities effectively. This practical example can impress during interviews.
✨Tip Number 4
Research AM Healthcare Group’s values and recent projects. Being able to discuss how your skills align with their mission and how you can contribute to their goals will set you apart from other candidates.
We think you need these skills to ace Facilities Administrator – Abingdon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Facilities Administrator. Focus on your organisational abilities, problem-solving skills, and any experience in facilities or fleet management.
Craft a Compelling Cover Letter: In your cover letter, clearly express why you are interested in the role and how your background makes you a suitable candidate. Mention specific examples of how you've successfully managed multiple tasks or improved processes in previous roles.
Highlight IT Proficiency: Since strong IT skills are essential for this position, ensure you mention your proficiency in Microsoft Office and any other digital tools you have used for scheduling and data management. Provide examples of how these skills have helped you in past roles.
Showcase Communication Skills: Given the importance of interpersonal communication in this role, include examples in your application that demonstrate your ability to communicate effectively with various stakeholders, both verbally and in writing.
How to prepare for a job interview at Opcare Limited
✨Showcase Your Organisational Skills
As a Facilities Administrator, you'll need to manage multiple tasks simultaneously. Be prepared to discuss specific examples from your past experiences where you successfully juggled various responsibilities while maintaining accuracy and quality.
✨Demonstrate Proactive Problem-Solving
Highlight instances where you've identified issues and implemented innovative solutions. This role requires a proactive approach, so share how you've improved processes or resolved challenges in previous positions.
✨Familiarise Yourself with Relevant Software
Since strong IT skills are essential, make sure you're comfortable discussing your experience with Microsoft Office and any digital tools you've used for scheduling and data management. Consider bringing up specific projects where these skills were crucial.
✨Prepare for Interpersonal Questions
Given the importance of communication in this role, be ready to answer questions about how you've effectively liaised with stakeholders or contractors in the past. Think of examples that showcase your professionalism and ability to resolve queries promptly.
