At a Glance
- Tasks: Support senior leaders and manage the Oxford office while coordinating meetings and events.
- Company: Dynamic organisation with a focus on collaboration and professional growth.
- Benefits: Competitive salary, flexible working hours, and opportunities for skill development.
- Other info: Join a supportive team with exciting career advancement opportunities.
- Why this job: Be the backbone of our team, making a real difference in a vibrant office environment.
- Qualifications: Experience as an EA, strong admin skills, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
Requirements
- Previous experience of working as an EA with senior stakeholders
- Previous experience of providing high quality professional minutes
- Strong admin and organisational skills with high attention to detail
- Excellent communications and stakeholder management skills
- Ability to prioritise workload and problem solve
What the job involves
- You’ll primarily provide day to day support to our ExCo members, as well as managing our Oxford Office.
- You will report into the Senior EA and be involved in a range of activities from coordinating meetings and projects through to organising Company events and internal activities.
- Providing day to day support to our ExCo members including diary management, inbox management, coordination of meetings and preparation of agendas and follow up actions.
- Ensure effective governance of meetings by taking minutes and tracking actions.
- Act as a central coordination point for projects and priorities.
- Oversee the smooth running of the Oxford office, including facilities, suppliers, contractors and day to day operational needs.
- Organising Company events and assisting with lunches for any internal or external meetings.
- Acting as the first point of contact for our visitors in the Oxford Office.
- Managing the day-to-day organisation of the office.
Executive Assistant / Office Manager in Oxford employer: Oodle Car Finance
As an Executive Assistant / Office Manager at our Oxford office, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. We offer competitive benefits, a strong emphasis on employee development, and the opportunity to engage with senior stakeholders while managing diverse projects and events. Join us to be part of a culture that prioritises excellence and fosters meaningful contributions to our organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant / Office Manager in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to stakeholder management and organisational skills. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your attention to detail during interviews. Bring along examples of minutes you've taken or projects you've coordinated. This will demonstrate your ability to manage multiple priorities effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant / Office Manager in Oxford
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your previous experience as an EA, especially with senior stakeholders. We want to see how you've provided high-quality professional minutes and managed complex schedules.
Be Organised and Detail-Oriented:Since this role requires strong admin and organisational skills, give us examples of how you've demonstrated attention to detail in your past roles. A well-structured application can really make you stand out!
Communicate Clearly:Excellent communication is key! Use clear and concise language in your application. Show us your stakeholder management skills by explaining how you've effectively communicated in previous positions.
Prioritise Your Workload:We love proactive candidates! Share how you've successfully prioritised tasks and solved problems in your previous roles. This will show us that you can handle the multiple priorities of this position.
How to prepare for a job interview at Oodle Car Finance
✨Know Your Stakeholders
Before the interview, research the senior stakeholders you'll be supporting. Understand their roles and how they interact with the office. This will help you demonstrate your ability to manage relationships effectively during the interview.
✨Showcase Your Minute-Taking Skills
Be prepared to discuss your experience in taking high-quality minutes. Bring examples of past minutes you've taken, and be ready to explain how you ensure accuracy and follow-up on actions. This will highlight your attention to detail and organisational skills.
✨Demonstrate Your Problem-Solving Ability
Think of specific examples where you've had to prioritise tasks or solve problems in a fast-paced environment. Share these stories during the interview to showcase your proactive approach and ability to handle multiple priorities.
✨Prepare for Office Management Questions
Expect questions about managing office operations and events. Be ready to discuss your experience with facilities management, supplier coordination, and organising company events. This will show that you're not just an EA but also a capable office manager.
