At a Glance
- Tasks: Lead workplace operations and ensure efficient studio management across multiple locations.
- Company: Join a creative landscape architecture practice with a collaborative culture.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Other info: Role involves occasional travel between studios in Newcastle, Glasgow, Edinburgh, and Birmingham.
- Why this job: Shape workplace operations and make a meaningful impact in a growing practice.
- Qualifications: Experience in workplace or office management with strong organisational skills.
The predicted salary is between 35000 - 45000 £ per year.
Location: Newcastle based (supporting 3 other offices; Edinburgh, Glasgow, Birmingham)
Practice size: 25 colleagues across four studios
Salary: Dependent on experience
About OOBE
OOBE is a landscape architecture practice of around 25 colleagues working across four studios. Operating across a number of sectors—including Education, Residential, Commercial, and Regeneration—we have some exciting project and business development opportunities ahead.
About the Role
We’re looking for an experienced and proactive Workplace Manager to lead workplace operations across our growing practice. The Workplace Manager has a key role within the business, responsible for ensuring our studios operate efficiently, compliantly and in a way that supports both our people and our project delivery. It’s a varied, hands-on role that sits at the heart of the business. Working closely with Directors and the wider team, you’ll oversee, while driving continuous improvement, workplace operations, compliance processes and business support functions across multiple locations. A primary part of the role will focus on ISO standards, accreditations and audit readiness, ensuring the practice remains compliant and aligned with best practice frameworks.
What You’ll Be Doing
- Overseeing the day-to-day running of multiple studio locations
- Managing workplace operations, facilities and supplier relationships
- Maintaining the QMS – specifically the ISO 9001 and ISO 14001 processes with the Operations Director
- Maintaining CHAS, Constructionline and other business accreditations
- Coordinating internal and external audits and maintaining audit readiness
- Developing and improving operational systems and processes
- Supporting onboarding, employee processes and wellbeing initiatives
- Coordinating operational and finance-related workflows with internal teams
- Acting as a key operational point of contact across the practice
About You
- Highly organised with strong attention to detail
- Experienced in workplace, operations or office management
- Comfortable managing multiple priorities across different areas of a business
- Confident coordinating processes, systems and compliance activities
- A proactive problem-solver who enjoys improving how things work
- A strong communicator who builds positive relationships across teams
- Motivated by creating well-run, efficient and supportive workplace environments
Why Join Us?
- Be part of a creative, collaborative and growing landscape architecture practice
- Play a key role in shaping workplace operations and business processes
- Work closely with leadership and contribute to the future growth of the business
- Make a meaningful impact across multiple areas of the company
- Enjoy a supportive, design-led studio culture
Additional Information
This role supports multiple studio locations across the UK - Newcastle, Glasgow, Edinburgh and Birmingham - and will involve occasional travel between offices.
Workplace Manager employer: OOBE
OOBE is an exceptional employer that fosters a creative and collaborative environment, making it an ideal place for a Workplace Manager to thrive. With a focus on employee wellbeing and professional growth, you will play a pivotal role in shaping workplace operations across multiple studios while enjoying the support of a close-knit team. The practice's commitment to continuous improvement and compliance ensures that you will be part of a forward-thinking organisation dedicated to making a meaningful impact in the landscape architecture sector.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Manager
✨Tip Number 1
Network like a pro! Reach out to current employees at OOBE or similar companies on LinkedIn. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching ISO standards and compliance processes. Show us you know your stuff and how you can improve workplace operations – it’ll make you stand out!
✨Tip Number 3
Practice your communication skills! As a Workplace Manager, you'll need to build relationships across teams. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Workplace Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Workplace Manager role. Highlight your experience in managing workplace operations and compliance processes, as these are key to what we’re looking for.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about creating efficient workplace environments and how your proactive approach can benefit our practice. Keep it engaging and personal!
Showcase Your Organisational Skills:Since this role requires strong organisational abilities, don’t forget to mention specific examples of how you’ve successfully managed multiple priorities in past roles. We love a good story that shows your problem-solving skills!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our practice there!
How to prepare for a job interview at OOBE
✨Know the Company Inside Out
Before your interview, take some time to research OOBE thoroughly. Understand their projects, values, and the sectors they operate in. This will not only help you answer questions more effectively but also show your genuine interest in the role and the company.
✨Showcase Your Organisational Skills
As a Workplace Manager, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple priorities or improved operational systems. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Prepare for Compliance Questions
Given the focus on ISO standards and compliance in this role, be ready to discuss your experience with quality management systems and audits. Think of specific instances where you've ensured compliance or improved processes, as this will highlight your suitability for the position.
✨Build Rapport with Interviewers
During the interview, aim to establish a connection with your interviewers. Be friendly, ask insightful questions about the team and workplace culture, and share your enthusiasm for creating supportive environments. This will help you stand out as a candidate who fits well within their collaborative culture.
