At a Glance
- Tasks: Manage IT purchasing and streamline administrative processes in a dynamic digital environment.
- Company: Join a forward-thinking company focused on digital transformation.
- Benefits: Competitive salary, hybrid work model, and opportunities for professional growth.
- Other info: Collaborative team culture with frequent interaction across departments and vendors.
- Why this job: Be at the forefront of IT procurement and make a real impact on the organisation's success.
- Qualifications: Solid admin experience, preferably in IT, with strong communication and organisational skills.
The predicted salary is between 35000 - 40000 £ per year.
One of the key roles within the Digital Transformation (DX) Department is to manage appropriate payment and asset management of purchased IT equipment and services. The post holder will be responsible for reviewing and streamlining administrative procedures within the department as well as continuing to provide administrative support alongside other members of the administration function.
Key Responsibilities
- To carry out an extensive review of the current administrative procedures within the DX Department and implement appropriate changes, with management approval to internal accounting and procurement process/operation.
- Responsible for dealing with administrative issues/queries as they arise in a timely manner.
- Any other task as may be requested by the General Manager in order to meet the operational needs of the business.
- Organise and attend meetings with vendors - contract meetings with suppliers, assist management providing product details and prices.
- Research and investigate new office equipment and negotiate contracts (Vodafone, Canon, Dell, Sansan etc.).
- Purchase, manage and dispose of company IT equipment. Place orders for IT equipment, allocate devices to users and control/maintain stock, and dispose of IT equipment along with appropriate processes.
- Process payments to vendors. Submit monthly/quarterly cost allocation for mobile device usage/IT services/quarterly expense from Head Office in Tokyo.
- Organise and assist business trip related logistics for visitors and expense claim support, and interdepartmental meetings and training, such as the annual meeting for European IT PIC’s and MS Office training for EMEA users.
- Supervise company mobile phone rollout, lead device related projects and have involvement in other projects such as PC rollout.
- Act as the point of contact in the EMEA for IT device contracts and answer/fix any queries or problems as they arise.
- Implement and deploy new devices and systems by closely liaising with Head office as well as assisting the team in various Robotic Process Automation projects.
- Activate, deactivate and change price plans of users’ mobile numbers.
- Develop and maintain database.
Relationships
- Frequent communication with vendors.
- Frequent communication with IT representatives in overseas offices.
- Frequent internal organisation communication.
- Frequent reporting and communication with General Manager/Deputy General Manager in DX Department.
- Cooperate and communicate with DX Department administrative team members.
Skills/Knowledge
- Good basic verbal and written communication skills in English.
- IT skills – Word, Excel, PowerPoint.
- Team player with a proactive approach to work.
- Excellent organisation, time management and prioritisation skills.
- Expense accounting management knowledge.
- Basic accounting knowledge.
Experience
- Solid administrative experience, preferably gained within an IT department.
- Experience of managing invoice processing.
This is a hybrid position at the Clients office in St Pauls London. The salary for this role will be in the range £35K - £40K. Please send your CV in Word format along with your salary.
Senior IT Purchasing Officer employer: Onyx-Conseil
As a Senior IT Purchasing Officer in our Digital Transformation Department, you will thrive in a dynamic and supportive work environment that prioritises employee growth and development. Our London office fosters a collaborative culture, offering opportunities to engage with leading vendors and contribute to impactful projects, all while enjoying a competitive salary and the flexibility of a hybrid working model.
StudySmarter Expert Advice🤫
We think this is how you could land Senior IT Purchasing Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the IT and procurement sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and challenges in the IT purchasing space. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online platforms. Focus on articulating your experience in managing administrative procedures and vendor relationships, as these are key for the Senior IT Purchasing Officer role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Senior IT Purchasing Officer
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in IT purchasing and administration. We want to see how your skills match the key responsibilities listed in the job description, so don’t hold back on showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Senior IT Purchasing Officer role. Be sure to mention your proactive approach and any specific experiences that relate to managing vendor relationships or streamlining processes.
Show Off Your IT Skills:Since this role involves a lot of IT equipment management, make sure to highlight your IT skills, especially with tools like Excel and PowerPoint. We love seeing candidates who are tech-savvy and can handle administrative tasks efficiently!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your CV and cover letter, and we can’t wait to see what you bring to the table. Good luck!
How to prepare for a job interview at Onyx-Conseil
✨Know Your Stuff
Make sure you’re well-versed in the specifics of IT purchasing and asset management. Brush up on the latest trends in procurement processes and be ready to discuss how you would streamline administrative procedures within the Digital Transformation Department.
✨Showcase Your Communication Skills
Since this role involves frequent communication with vendors and internal teams, prepare examples that highlight your verbal and written communication skills. Think of situations where you successfully resolved queries or managed relationships with suppliers.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you manage multiple tasks and prioritise effectively. Share specific examples from your past experience where your organisational skills made a significant impact, especially in an IT environment.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like dealing with administrative issues or negotiating contracts. Practise your responses to these scenarios, focusing on your problem-solving approach and how you would implement changes with management approval.
