At a Glance
- Tasks: Manage IT purchasing and streamline administrative processes in a dynamic digital environment.
- Company: Join a forward-thinking company focused on digital transformation.
- Benefits: Competitive salary, hybrid work model, and opportunities for professional growth.
- Other info: Collaborate with international teams and vendors in a vibrant workplace.
- Why this job: Be at the forefront of IT procurement and make a real impact on the organisation's success.
- Qualifications: Solid admin experience, preferably in IT, with strong communication and organisational skills.
The predicted salary is between 35000 - 40000 £ per year.
One of the key roles within the Digital Transformation (DX) Department is to manage appropriate payment and asset management of purchased IT equipment and services. The post holder will be responsible for reviewing and streamlining administrative procedures within the department as well as continuing to provide administrative support alongside other members of the administration function.
Key Responsibilities
- Carry out an extensive review of the current administrative procedures within the DX Department and implement appropriate changes, with management approval to internal accounting and procurement process/operation.
- Responsible for dealing with administrative issues/queries as they arise in a timely manner.
- Any other task as may be requested by the General Manager in order to meet the operational needs of the business.
- Organise and attend meetings with vendors - contract meetings with suppliers, assist management providing product details and prices.
- Research and investigate new office equipment and negotiate contracts (Vodafone, Canon, Dell, Sansan etc.).
- Purchase, manage and dispose of company IT equipment.
- Place orders for IT equipment, allocate devices to users and control/maintain stock, and dispose of IT equipment along with appropriate processes.
- Process payments to vendors.
- Submit monthly/quarterly cost allocation for mobile device usage/IT services/quarterly expense from Head Office in Tokyo.
- Organise and assist with business trip logistics for visitors and expense claim support, and interdepartmental meetings and training, such as the annual meeting for European IT PIC’s and MS Office training for EMEA users.
- Supervise company mobile phone rollout, lead device-related projects and have involvement in other projects such as PC rollout.
- Act as the point of contact in the EMEA for IT device contracts and answer/fix any queries or problems as they arise.
- Implement and deploy new devices and systems by closely liaising with Head Office as well as assisting the team in various Robotic Process Automation projects.
- Activate, deactivate and change price plans of users’ mobile numbers.
- Develop and maintain database.
Relationships
- Frequent communication with vendors.
- Frequent communication with IT representatives in overseas offices.
- Frequent internal organisation communication.
- Frequent reporting and communication with General Manager/Deputy General Manager in DX Department.
- Cooperate and communicate with DX Department administrative team members.
Skills/Knowledge
- Good basic verbal and written communication skills in English.
- IT skills – Word, Excel, PowerPoint.
- Team player with a proactive approach to work.
- Excellent organisation, time management and prioritisation skills.
- Expense accounting management knowledge.
- Basic accounting knowledge.
Experience
- Solid administrative experience, preferably gained within an IT department.
- Experience of managing invoice processing.
This is a hybrid position at the client's office in St Pauls, London. The salary for this role will be in the range £35K - £40K. Please send your CV in Word format along with your salary.
Senior IT Purchasing Officer in London employer: Onyx-Conseil
As a Senior IT Purchasing Officer in our Digital Transformation Department, you will thrive in a dynamic and supportive work environment that values innovation and collaboration. Our London office offers a hybrid working model, competitive salary, and opportunities for professional growth, ensuring that you can develop your skills while contributing to meaningful projects that drive our digital initiatives forward.
StudySmarter Expert Advice🤫
We think this is how you could land Senior IT Purchasing Officer in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the IT field and let them know you're on the hunt for a Senior IT Purchasing Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Familiarise yourself with their current vendors and any recent projects they've undertaken. This will show that you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your negotiation skills! As a Senior IT Purchasing Officer, you'll need to negotiate contracts with suppliers. Role-play scenarios with friends or family to build your confidence and refine your approach.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to contribute to the Digital Transformation journey.
We think you need these skills to ace Senior IT Purchasing Officer in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience, especially within IT, and showcase any relevant projects you've managed.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Senior IT Purchasing Officer role. Mention specific examples of how you've streamlined processes or managed vendor relationships in the past.
Show Off Your IT Skills:Since this role involves managing IT equipment and services, be sure to mention your proficiency with tools like Word, Excel, and PowerPoint. If you have experience with expense accounting or invoice processing, make that clear too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Don’t forget to include your salary expectations!
How to prepare for a job interview at Onyx-Conseil
✨Know Your Stuff
Make sure you’re well-versed in the key responsibilities of the Senior IT Purchasing Officer role. Brush up on your knowledge of procurement processes, vendor management, and asset management. Being able to discuss specific examples from your past experience will show that you’re not just familiar with the concepts but have practical experience too.
✨Prepare for Questions
Anticipate questions related to administrative procedures and how you would streamline them. Think about challenges you've faced in previous roles and how you overcame them. This will help you articulate your problem-solving skills and demonstrate your proactive approach.
✨Showcase Your Communication Skills
Since this role involves frequent communication with vendors and internal teams, be ready to showcase your verbal and written communication skills. You might be asked to explain how you would handle a difficult conversation with a vendor or how you keep your team informed about project updates.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the current challenges the DX Department is facing or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
