Senior Executive Assistant - London

As a Senior Executive Assistant at Ontario Teachers’, you will play a critical role in supporting senior leaders and enabling the smooth day-to-day operations of a high-performing investment team. This position requires a proactive, highly organized and solutions-oriented individual who thrives in a fast-paced, dynamic environment and is able to manage multiple priorities with professionalism and discretion.

You will act as a trusted partner to senior executives, providing seamless administrative and operational support across a broad range of activities including complex calendar management, travel coordination, meeting logistics, expense management and team operations. Success in this role requires exceptional attention to detail, strong judgement, a collaborative mindset and the ability to anticipate needs before they arise.

This is an excellent opportunity for an experienced Executive Assistant who enjoys working in a sophisticated global business environment and is looking to contribute beyond traditional administrative responsibilities. The role offers exposure to senior stakeholders, cross-functional collaboration and the opportunity to support key business initiatives within one of the world’s leading institutional investors.

Reporting to a Leadership Team Member of the London Office, you will provide administrative support for a Senior Managing Directors and their team of investment professionals. You will join a team of Administrators and will be providing a wide range of support to employees within our London office.

What You’ll Do

• Provide high-level executive support to two Senior Managing Directors and their wider teams within a fast-paced investment environment.
• Proactively manage complex calendars, meeting coordination and scheduling across multiple time zones, balancing changing priorities and business needs.
• Coordinate international and domestic travel arrangements, including detailed itineraries, logistics and visa requirements where applicable.
• Prepare, review and submit expense reports in a timely and accurate manner, ensuring compliance with internal policies.
• Manage vendor invoices and support the processing and tracking of payments.
• Coordinate and consolidate expenses to support portfolio company chargeback processes.
• Support recurring board and governance engagements for portfolio companies, including scheduling, logistics and meeting preparation.
• Organize internal team meetings, offsites, client meetings and business development events, including catering and venue coordination.
• Build strong working relationships with internal stakeholders, external partners and senior executives, acting as a trusted point of contact.
• Anticipate administrative needs, identify process improvements and provide proactive support to enhance team effectiveness.
• Handle sensitive and confidential information with professionalism, discretion and sound judgment.
• Provide additional administrative and operational support as required across the London office.

What you’ll need

• Significant experience supporting senior executives in financial services, private equity, investment management, or a similarly fast-paced corporate environment.
• Proven ability to manage competing priorities and work effectively under pressure with a high degree of professionalism and attention to detail.
• Strong organizational and time management skills, with the ability to anticipate needs and proactively solve problems.
• Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels internally and externally.
• High level of discretion and judgment in handling confidential and sensitive information.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Experience coordinating complex international travel, executive calendars and senior-level meetings.
• Ability to work independently while also collaborating effectively within a team environment.
• Strong relationship-building skills and a client-service mindset with a positive, adaptable and solutions-oriented approach.
• Demonstrated initiative, accountability and follow-through in managing tasks and projects.
• Experience working in a global or international office environment is an asset.
• Post-secondary education is considered an asset.
• Flexibility and willingness to support business needs outside of core working hours when required.
• Additional language skills would be considered an advantage.

At Ontario Teachers’ Pension Plan, diversity is one of our core strengths. We are a globally minded organization and take pride ensuring that the people we hire and the culture we create reflect and celebrate diversity of thought, background and experience.

What we're offering

• Numerous opportunities for professional growth and development.
• Comprehensive employer paid benefits coverage.
• Competitive time off.
• Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year.

At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves.

How to apply

Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded interview as part of the recruitment process. Accommodations are available upon request for candidates with a disability taking part in the recruitment process and once hired. We thank you for applying, however, only those selected to continue will be contacted.

Note that candidates must be legally entitled to work in the country where this role is located. Ontario Teachers’ may use AI-based tools to assist in screening and assessing applicants for this position. These tools may help us identify candidates whose skills and experience align with Ontario Teachers’ objectives by analyzing information provided in resumes and applications. Our use of AI does not replace human decision-making.