At a Glance
- Tasks: Provide reception and administrative support to enhance the school environment.
- Company: Join a welcoming Catholic school community in Waterlooville.
- Benefits: Competitive salary, term-time only hours, and a supportive team.
- Other info: Opportunity for personal growth in a dynamic educational setting.
- Why this job: Be the first point of contact and make a positive impact on students and visitors.
- Qualifications: Experience as a receptionist and strong organisational skills required.
The predicted salary is between 21845 - 22308 £ per year.
Salary: Salary grade B1 £24,796 - B3 £25,128 FTE 27.5 hours; Salary grade C1 £25,186 - C5 £26,244 FTE 10 hours; Actual salary £21,845.57 - £22,307.83 Actual
Job Type: Permanent, Full Time, 40 Weeks Per Year, Term time only - 39 weeks plus 4 days
Hours: 37.25 hours per week, 8.15am - 4.15pm Monday Thursday and 8.15am - 4pm on Fridays (with 30 minutes unpaid lunch break each day)
The Governors are seeking to appoint a motivated and enthusiastic Business Support Assistant - Reception.
The successful candidate reporting to the Business Support Manager will be responsible for providing reception and administrative services to support the teaching and learning of the school.
As a school receptionist, you serve as the first impression for students, parents, and visitors.
This role allows you to create a welcoming and professional environment, ensuring that everyone feels valued and supported when they enter our school.
If you are a Catholic, you will understand the distinctiveness of Catholic schools such as Oaklands and this will be attractive to you.
You do not have to be a Catholic to work at Oaklands; the Governors welcome applications from candidates of differing faith backgrounds or none who can be supportive of the school ethos.
- Principal Responsibilities
- Promote the image of the school in all contact with the outside world
- Act as the first point of contact for general parent/student/visitor enquiries, responding within standard procedures or referring the enquiry to an appropriate destination
- Perform reception duties in an efficient, professional and courteous manner
- Operate the main switchboard and refer enquiries to the appropriate destination
- Ensure all visitors comply with safeguarding guidelines and have the appropriate ID/DBS etc checks where appropriate
- Administration
- Operate and have responsibility of a variety of standard office machines including a personal computer, signing in machine, franking machine and badge machine
- Order reception resources as required to include inventory rolls, stamps, signing in machine cards etc
- Enable Wi Fi connection to external visitors
- Oversee the collection of returned parcels as instructed by the budget holder
- Be point of contact for student exam certification collection in accordance with guidelines
- Tidy and maintain reception area
- Annual re organisation of staff pigeonholes
- Produce admin packs at the beginning of the academic year for the Business Support Team
- Collection of exam paperwork as instructed by the exams officer
- Provide basic absence cover to attendance as required
- Basic administration support to the Careers Lead; data inputting, making/confirming appointments and calls, sending emails
- Basic administration support to DOE leaders, data inputting, booking camp, booking transport, sending emails and message reminders etc
About you Essential
- Experience as a Receptionist
- GCSE (or equivalent) in English and Maths
- Good organisational skills
- Good time management skills
- Skilled at paying attention to accuracy and detail
- Excellent interpersonal skills, verbal and written
- Ability to form and maintain appropriate relationships and personal boundaries with children and young people
- Values and respects the views and the needs of children and young people
- Displays commitment to the protection and safeguarding of children and young people
- Ability to work in a Catholic School, sensitive to the ethos
- Excellent communication skills
- Ability to work under pressure
- Stamina, initiative and resilience
- Confidentiality and discretion
- Good Health
- Strong commitment to teamwork and partnership
Desirable
- Previous experience in a similar role
- Experience of working in an educational establishment (mixed comprehensive school)
- Experience of developing positive relationships with a range of different students
- Excellent I. T. skills, including Microsoft Word, Excel and Teams
- Previous experience of working with schools' SIMS system
- Previous experience of working with schools' Class Charts
- Understanding of the school's role in the Community
- Understanding of the core purpose of Oaklands Catholic School and Sixth Form College
- Ability to forge and maintain good relationships with staff and students
- Sense of humour
- Willingness to train as Fire Warden/First Aider
- Additional Information
All staff will be required to complete and obtain a clear Enhanced DBS. All applicants must evidence Right to Work.
Business Support Assistant / Receptionist in Waterlooville employer: Ontapjobsearch
As a Temporary Part-Time Administrator in Gosforth, you will join a supportive and inclusive work environment that values diversity and encourages personal growth. With benefits like weekly pay, generous annual leave, and discounts at high street brands, we prioritise employee well-being and satisfaction. Our commitment to direct employment ensures you are part of a team that fosters collaboration and professional development, making this an excellent opportunity for those seeking meaningful and rewarding work.
