At a Glance
- Tasks: Be the face of our London office, managing operations and supporting executives.
- Company: Join a respected financial services firm with a collaborative culture.
- Benefits: Competitive salary, potential for permanent role, and a supportive work environment.
- Other info: Dynamic team atmosphere with opportunities for growth and development.
- Why this job: Make a real impact in a fast-paced office while developing your career.
- Qualifications: Experience in office management or business support, with strong organisational skills.
The predicted salary is between 45000 - 50000 £ per year.
Currently recruiting an Office Manager / PA to join a highly regarded financial services firm on a maternity cover contract. This is an excellent opportunity to become the face and heartbeat of a busy London office, combining office management, front of house and executive support responsibilities in a collaborative and fast paced environment. Reporting into the Chief of Staff, this role offers significant visibility across the business and the potential opportunity to secure a permanent position internally.
Key responsibilities
- Act as the first point of contact for visitors, clients and suppliers, ensuring a professional and welcoming front of house experience.
- Manage the day to day running of the office, ensuring everything operates efficiently and smoothly.
- Coordinate meeting rooms, catering, office supplies and general workplace requirements.
- Support facilities management and liaise with building management and external suppliers.
- Provide ad hoc PA support to senior stakeholders as required.
- Assist with diary management, meeting coordination and travel arrangements.
- Organise internal events, team activities and office communications.
- Support onboarding of new joiners and coordinate office related logistics.
- Manage relationships with vendors and service providers.
- Handle general administration, invoicing and office reporting as required.
Qualifications and experience
- Previous experience within Office Management, Reception, Workplace Experience or Business Support roles.
- Comfortable balancing operational responsibilities with executive support duties.
- Professional, polished and confident dealing with senior stakeholders and visitors.
- Strong organisational skills with excellent attention to detail.
- Proactive, hands on and happy working in a varied role.
- Experience within financial or professional services environments would be highly advantageous.
- Available to start in August 2026.
Company culture and benefits: This is a welcoming, people focused business where everyone plays an important role in the smooth running of the office. The culture is collaborative, supportive and fast paced, with a strong emphasis on teamwork, professionalism and providing an exceptional experience for employees and visitors alike.
Contract details: Salary equivalent of £45,000 - £50,000. Temporary contract until the end of October 2026, with potential for extension and long term opportunities internally.
Location: City of London. Hours: 8.30 am - 5.00 pm. Working pattern: 5 days per week in the office.
Office Manager / Receptionist employer: Ontapjobsearch
As a Temporary Part-Time Administrator in Gosforth, you will join a supportive and inclusive work environment that values diversity and encourages personal growth. With benefits like weekly pay, generous annual leave, and discounts at high street brands, we prioritise employee well-being and satisfaction. Our commitment to direct employment ensures you are part of a team that fosters collaboration and professional development, making this an excellent opportunity for those seeking meaningful and rewarding work.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager / Receptionist
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like Ontapjobsearch.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
✨Stay Active on Job Boards and Company Websites
Keep your eyes peeled on job boards specifically for finance roles. Companies like Ontapjobsearch might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Office Manager / Receptionist
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at Ontapjobsearch will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Ontapjobsearch. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Ontapjobsearch confidence in your short-term commitment to the role.
How to prepare for a job interview at Ontapjobsearch
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Ontapjobsearch.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure Ontapjobsearch that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
