At a Glance
- Tasks: Support facilities management and ensure buildings are safe and compliant.
- Company: Morgan Hunt, a leading recruitment agency with a focus on equal opportunities.
- Benefits: Competitive pay, flexible hours, and a supportive work environment.
- Other info: Opportunity for career growth in a dynamic and collaborative setting.
- Why this job: Gain hands-on experience in facilities management while making a difference.
- Qualifications: Experience in facilities management and basic knowledge of health and safety regulations.
The predicted salary is between 18 - 18 £ per hour.
Morgan Hunt requires a Facilities Administrator for Client based in Southampton.
Pay
Duration: 6 months on going contract.
Role Overview
The Facilities Administrator supports the effective delivery of facilities services for all building users through the monitoring the performance and delivery of the Total Facilities Management Contract.
Key Responsibilities
- Support the oversight and management of the Total Facilities Management (TFM) contract.
- Ensure that the Agency's buildings are safe and compliant through managing the Landlords and the TFM contractor to undertake all the necessary checks and inspections as set out within the contract.
- Maintain all necessary records and documentation relating to Statutory Inspections and Health & Safety Certification to ensure they are accurate and updated.
- Complete any day-to-day administration for the delivery of the TFM contract.
- Maintain the Building Management system to ensure it is up to date.
- Provide regular reports about the performance of the TFM Contractor.
- Support Building Custodians across the Estate with regard to their duties and responsibilities.
- Provide timely and effective communication to stakeholders and monitor the status of works orders placed to ensure works completed on time and satisfactorily.
- Analyse contract expenditure and the types of works being required to identify trends, areas for investment, improvement and cost reduction.
- Produce request to purchase documentation, PO's and manage through all systems/processes to ensure timely payment.
- Oversee the delivery and update of the agency's condition survey, ensure all surveys captured within the Building/Asset Management system and work with the Technical Facilities Manager in monitoring and completing any works arising.
- Support in the provision of Facilities Management Services within Spring Place.
- Provide regular reports as required on the TFM Contractors and any other Facilities Contractors performance with regard to compliance reporting, project completion, remedials works etc.
- Manage and update the Facilities Management risk register.
- Key Requirements
- Experience of administering Facilities Management type contracts.
- Basic knowledge of Health & Safety at Work Act, compliance requirements, building legislation, Construction and Design Management Regulations (CDM), Building Regulations and best practice.
- Basic knowledge of statutory compliance requirements particularly relating to Fire Risk Assessments (FRA), Legionella Risk Assessments (LRA), Asbestos etc as well as other key estate responsibilities.
- A good knowledge of Building Management and Maintenance systems together with competent IT skills.
- Equal Opportunities
Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.
Facilities Administrator - Southampton in Eastleigh employer: Ontapjobsearch
As a Temporary Part-Time Administrator in Gosforth, you will join a supportive and inclusive work environment that values diversity and encourages personal growth. With benefits like weekly pay, generous annual leave, and discounts at high street brands, we prioritise employee well-being and satisfaction. Our commitment to direct employment ensures you are part of a team that fosters collaboration and professional development, making this an excellent opportunity for those seeking meaningful and rewarding work.
