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- Tasks: Support the academy's admin functions, manage communications, and assist with events.
- Company: Join a dedicated team in a vibrant educational environment focused on student success.
- Benefits: Enjoy a competitive salary, training opportunities, and a supportive work culture.
- Why this job: Make a real impact in education while developing your skills in a friendly atmosphere.
- Qualifications: Strong IT skills, excellent communication, and a proactive attitude are essential.
- Other info: Immediate start available; DBS check required.
Salary: £12.21 per hour
Location: Scunthorpe
Contract: Temp to Perm (37 hours/week, 190 days/year)
Immediate Start, DBS Required
Job Overview: We are seeking a highly organised and enthusiastic individual to join our client Schools team as an Administrative Support. In this role, you will play a key part in ensuring the smooth running of the academy’s administrative functions. You will provide a professional, welcoming service, and support staff, students, parents, and visitors with a range of administrative duties. This is an exciting opportunity to develop your skills and contribute to the success of the academy.
Key Responsibilities:
- Present a welcoming and professional service to all visitors, students, and staff.
- Ensure the reception area is always manned and accessible.
- Handle incoming calls and emails, answering queries or forwarding to appropriate team members.
- Sort incoming and outgoing mail (electronic and paper), and maintain communication records.
- Manage and update the room reservation system for booking all facilities.
- Support the administration team with general office duties, including photocopying, scanning, filing, and shredding.
- Demonstrate a high level of initiative in managing sensitive information with discretion.
- Provide administrative support for academy events such as parents' evenings, concerts, and trips.
- Assist in the management of student attendance, including updating registers, contacting parents, and tracking holiday forms.
- Maintain and update student care plans, including administering medication and keeping accurate records (training provided).
- Coordinate and assist with the preparation of teaching resources and other administrative tasks as needed.
- Undertake lunchtime duties, and support the academy’s Fire Wardens.
Person Specification:
- Strong literacy, numeracy, and IT skills (experience with Microsoft Office is essential).
- Excellent interpersonal and customer care skills, with a professional and friendly approach.
- Previous experience in an educational or office environment is highly desirable.
- Able to handle multiple tasks simultaneously, with a strong ability to prioritize and meet deadlines.
- Ability to maintain confidentiality and manage sensitive information with tact and discretion.
- A proactive, flexible approach to work with the ability to work independently or as part of a team.
- A commitment to safeguarding and promoting the welfare of children and young people.
- First Aid qualification is desirable (training can be provided).
Desirable Skills and Experience:
- Experience in a school setting, working with young people, or in a similar administrative role.
- Understanding of school policies and procedures related to health and safety, child protection, and attendance.
- Ability to use ICT systems and databases to manage student information and administrative tasks effectively.
How to Apply:
If you’re an enthusiastic, reliable, and proactive individual with a passion for supporting education and administration, we’d love to hear from you. Apply now and join a supportive and dedicated team.
Administrative Support employer: Ongo Recruitment
Contact Detail:
Ongo Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of managing student attendance and coordinating events will help you stand out during the interview.
✨Tip Number 2
Highlight any previous experience you have in educational settings or similar administrative roles. Be ready to discuss how your skills can directly benefit the academy's operations.
✨Tip Number 3
Prepare examples of how you've demonstrated excellent customer service and interpersonal skills in past roles. This is crucial for presenting a welcoming service to students, parents, and visitors.
✨Tip Number 4
Show your enthusiasm for supporting education and administration by researching the academy's values and mission. Being able to articulate how you align with their goals can make a strong impression.
We think you need these skills to ace Administrative Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your organisational abilities, customer service skills, and any previous administrative roles, especially in educational settings.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the academy's mission. Mention specific examples of how your skills and experiences make you a great fit for the Administrative Support position.
Highlight Relevant Skills: In your application, clearly outline your literacy, numeracy, and IT skills, particularly your proficiency with Microsoft Office. Also, mention your ability to handle sensitive information and your commitment to safeguarding children.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Ongo Recruitment
✨Show Your Organisational Skills
As an Administrative Support role requires strong organisational abilities, be prepared to discuss your experience in managing multiple tasks. Share specific examples of how you've prioritised tasks and maintained efficiency in previous roles.
✨Demonstrate Customer Care Excellence
This position involves interacting with students, parents, and staff. Highlight your interpersonal skills by providing examples of how you've successfully handled customer queries or resolved conflicts in a professional manner.
✨Familiarise Yourself with School Policies
Understanding school policies related to health and safety, child protection, and attendance is crucial. Research these areas beforehand and be ready to discuss how you would apply this knowledge in your role.
✨Emphasise Your IT Proficiency
Since the job requires experience with Microsoft Office and other ICT systems, be prepared to talk about your technical skills. Mention any relevant software you've used and how it has helped you in your administrative tasks.
