Admin Assistant

Overall purpose of role: To provide an efficient and effective clerical and administration support to the Special Educational Needs and Disability (SEND) Team. Main responsibilities: Provide clerical support within the assessment framework and procedures, prepare working papers for staff in the SEND Team. Provide word processing and IT support as required with regular maintenance of data stored on the SEN database. Service meetings as required, including taking and preparing accurate minutes and ensuring follow-up actions are referred to the appropriate officer as necessary. Minute taking will be of a confidential nature and may be complex. Check and certify receipt of pupil files sent by other Local Authorities and make arrangements to forward files to other Local Authorities as necessary. Respond to queries from members of the public and other agencies using own initiative in relation to SEND. Undertake clerical duties i.e. filing, photocopying, faxing, e mailing documents, mail sorting/delivery, document collating/distribution, routine mathematical work and making telephone calls to follow up queries. Maintenance of section filing system and ensure correct labelling/recording of files. Provide support to the SEND Team respect of maintenance of diaries, arranging meetings etc. Receive, file and record documentation related to the SEND process, indexing and recording as necessary, both manually and el…