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For Companies At a Glance
- Tasks: Support the executive team with admin tasks, diary management, and travel arrangements.
- Company: Join one&zero, a leader in subsurface operations focused on innovation and quality.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a dedicated team making impactful decisions in a cutting-edge industry.
- Qualifications: Strong organisational skills and experience in executive assistance are essential.
- Other info: This role is based in Aberdeen, perfect for those seeking a vibrant city life.
The predicted salary is between 36000 - 60000 £ per year.
Company Description
At one&zero, we are devoted to delivering unparalleled performance and results in subsurface operations. Our expert team, utilising innovative processes and technology, is dedicated to ensuring flawless operational execution. We focus on reducing risk and cost while maximizing quality to provide precise subsurface data for informed decision-making.
Role Description
This is a role for a Personal Assistant to the executive team. The Personal Assistant will be responsible for providing executive administrative assistance, managing diaries, handling communication, completing paperwork and making travel and other logistic arrangements. This position is based in Aberdeen.
Qualifications
- Highest-level of organisational skills with proven experience
- Effective and personable communication skills
- Client communication experience
- Skills in Executive Administrative Assistance and Personal Assistance
- Expertise in Diary Management
- Strong Communication skills
- Experience with Logistics and Travel and day-to-day task handling
- Excellent organisational and ability to manage and track multiple tasks
- Proficiency in Microsoft Office Suite
- High level of discretion and confidentiality
Contact Detail:
one&zero Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant (Aberdeen)
✨Tip Number 1
Familiarise yourself with the company, one&zero, and their operations in subsurface management. Understanding their values and mission will help you tailor your approach during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific situations where your diary management and logistical planning made a significant impact.
✨Tip Number 3
Practice your communication skills by engaging in mock interviews or networking events. Being personable and effective in your communication will be crucial for this role, so showcasing your ability to connect with others can set you apart.
✨Tip Number 4
Demonstrate your proficiency in Microsoft Office Suite by being prepared to discuss how you've used these tools in previous roles. Consider bringing examples of documents or presentations you've created that showcase your skills.
We think you need these skills to ace Executive Personal Assistant (Aberdeen)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience in executive administrative assistance. Use specific examples that demonstrate your ability to manage diaries, handle communication, and coordinate logistics.
Craft a Compelling Cover Letter: In your cover letter, emphasise your effective communication skills and client interaction experience. Mention how your background aligns with the role's requirements and express your enthusiasm for working with one&zero.
Showcase Relevant Skills: Clearly outline your proficiency in Microsoft Office Suite and any other relevant tools. Provide examples of how you've successfully managed multiple tasks and maintained confidentiality in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Personal Assistant role.
How to prepare for a job interview at one&zero
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, your organisational skills are paramount. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise and stay organised under pressure.
✨Demonstrate Effective Communication
Effective communication is key in this role. During the interview, practice clear and concise communication. You might also want to prepare examples of how you've handled client communications or resolved misunderstandings in previous positions.
✨Familiarise Yourself with Diary Management Tools
Since diary management is a crucial part of the job, make sure you are familiar with various diary management tools and techniques. Discuss any software you’ve used in the past and how it helped you streamline scheduling and appointments.
✨Prepare for Questions on Confidentiality
Given the high level of discretion required in this role, be ready to answer questions about how you handle sensitive information. Think of scenarios where you maintained confidentiality and how you ensured that information was protected.
