Executive Assistant - 12 month contract in London

Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our clients and shareholders. Onex became a public company in 1987 and is listed on the Toronto Stock Exchange under the symbol ONEX. Onex’ two primary businesses are Private Equity and Credit.

The Opportunity:

We are looking for an Executive Assistant to support the Onex team and assist the Facilities team with day-to-day operations in London. The expectation is that 75% of the successful hire’s time will be spent on executive administration work and the balance on facilities support; this may change depending on business needs and requirements. The ideal candidate will be a collaborative individual looking to grow within a small but high performing team of Executive Assistants.

Key Responsibilities:

• Maintenance and management of calendars for several team members utilizing Microsoft Outlook.
• Scheduling of meetings and travel coordination.
• General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations.
• Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation.
• Management and coordination of interviews as it relates to team recruitment.
• Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services as required.
• Process expense reports in compliance with firm policies.
• Handle incoming communications and respond or redirect as appropriate.
• Other administrative and reception duties as required.
• Meet guests and make any required beverages.
• Support the daily operations of the London office, including managing kitchen spaces and related deliveries.
• Assist with desk moves, space planning, and meeting room setups.
• Help track and report facilities issues and follow up on resolutions in a timely manner.
• Act as point of contact in the absence of the Facilities Manager.

Candidate Profile:

• 2+ years of related administrative/executive assistant experience or 5+ years in a customer-facing role.
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Excellent verbal and written communication skills. Additional languages are beneficial but not required.
• A high degree of professionalism, initiative and independence; excellent and collaborative professional demeanor with the ability to work with a wide range of levels and management.
• Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritise.
• Excellent time management, organisational and interpersonal skills.
• Solutions oriented; resourceful, well organised, highly dependable, efficient and detail oriented.
• Must be able to handle confidential information with the appropriate level of discretion.
• Prior experience within private equity or financial services is preferred but not required.

Other:

• Hybrid Schedule: 4 days in office. Schedule to be decided as part of team rota, flexibility in this regard is critical.

Onex is committed to fostering an inclusive and accessible workplace. If you require accommodations at any stage of the recruitment process, please contact tmanagement@onex.com.