Payroll Assistant in Warwick

OneSchool Global UK has an exciting opportunity for a Payroll Assistant to join our People & Culture team, supporting Payroll across our UK campuses and office staff. This is a full-time, permanent role, with remote working alongside a requirement to be based at our Regional Support Office in Warwick 1–2 days per week. This role will also transition to our new offices in Coventry later this year.

Role Purpose: To support the Payroll Manager in delivering an accurate, timely and compliant payroll service for employees across Regional support office and multiple campuses, ensuring payroll data is processed correctly and staff queries are handled professionally.

We offer:

• A competitive salary, staff laptop, free breakfast and lunches and on-site free parking
• 25 days annual leave plus statutory bank holidays
• Workplace pension scheme and Staff Referral scheme
• Collaborate with fellow OSG educators across the UK and around the world.
• High-quality, technology-empowered learning environments.
• Strong career advancement opportunities.

About OSG: OneSchool Global is one of the world’s largest, truly global schools, with over 8000 students, 120+ campuses and 2000 staff operating across 20 countries. Our innovative approach to education emphasises self-directed learning, where students take initiative and responsibility for their learning journey. In the UK, we have 23 campuses spanning across England, Wales, Scotland and Northern Ireland.

Key responsibilities:

• Assist in the preparation and processing of monthly payroll
• Input and validate payroll data including starters, leavers, contract changes and absence
• Check timesheets, overtime, mileage and additional payments
• Work with the Payroll manager to ensure payroll deadlines are met
• Maintain accurate payroll records within HRIS and payroll systems
• Reconcile payroll reports and identify discrepancies
• Support data uploads and system updates
• Respond to staff queries regarding payslips, deductions, pensions and tax codes
• Liaise with HMRC, pension providers and third parties where required
• Provide clear and professional guidance to employees as requested
• Support statutory payroll requirements (RTI submissions, pensions, statutory payments)
• Assist with audit requests and payroll reporting
• Ensure GDPR compliance and secure handling of payroll data
• Work closely with People & Culture to ensure accurate employee data
• Support Finance with payroll reconciliations and reporting
• Assist with year-end processes including P60s and P11Ds
• Support the transition of payroll processes into the HRIS system, ensuring accurate data migration, system alignment, and streamlined end-to-end payroll operations.

Essential skills and experience:

• Demonstrates a high level of literacy and numeracy
• Possesses strong communication, persuasion, and negotiation skills
• Shows exceptional attention to detail and accuracy
• Works effectively and collaboratively as part of a team
• Takes initiative and works proactively when required
• Has experience supporting and managing payroll changes
• Understanding of UK payroll legislation
• Previous experience working in a payroll or finance-related role
• Experience processing payroll accurately and in line with deadlines
• Familiarity with payroll systems and relevant software
• Experience handling sensitive and confidential information
• Understanding of payroll legislation, tax, and statutory deductions
• Experience supporting payroll changes, audits, or system updates
• Ability to work collaboratively with HR, Finance, and other teams

The OneSchool Global Culture is based on strong values, and we have a supportive and dynamic team of educators and professional staff across the globe. Early applications are encouraged, and we reserve the right to close the vacancy if a suitable candidate is found.

OneSchool Global UK is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records, online searches and vetting checks. We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practice across the school. This is in line with statutory guidance Keeping Children Safe in Education 2024 and The Education Act 2002, we expect all staff and volunteers to share this commitment.