At a Glance
- Tasks: Keep operations running smoothly and support HR processes with precision.
- Company: Join a dynamic team at OneSchool Global UK, focused on People & Culture.
- Benefits: Flexible work arrangement with 3 days in-office and 2 days remote.
- Other info: Exciting opportunity for growth as we relocate to Coventry in 2026.
- Why this job: Be the backbone of our team, ensuring everything runs like clockwork.
- Qualifications: Experience in HR, payroll, or administration with strong organisational skills.
The predicted salary is between 30000 - 34700 £ per year.
Are you highly organised, proactive and someone who thrives on keeping things running smoothly? We're looking for a detail-oriented Systems & Operations Co-ordinator to join our People & Culture team and play a key role in supporting colleagues across OneSchool Global UK. This is a fantastic opportunity for someone who enjoys managing multiple priorities, improving processes, maintaining accurate records, and ensuring nothing slips through the cracks. Based in our Regional Support Office in Warwick (3 days office-based, 2 days working from home), you'll be the go-to person for Dayforce HRIS support, onboarding coordination, employee records, compliance processes and payroll administration support. Please note, our UK Regional Support Office will be relocating to Coventry from September 2026.
About You
- Be exceptionally organised with outstanding attention to detail
- Take ownership of your workload and consistently meet deadlines
- Be proactive, solutions-focused and able to work independently
- Have experience working within HR, payroll, systems or administration
- Be confident managing multiple tasks and competing priorities
- Enjoy working with systems, data and processes
- Have strong Excel and reporting skills
- Be an excellent communicator with a customer-focused approach
- Handle sensitive information with professionalism and discretion
- Have a good understanding of HR processes and compliance requirements
Key Responsibilities
- Maintain and support the Dayforce HRIS, ensuring employee data is accurate and compliant
- Provide first-line support, training and guidance to employees and managers
- Manage employee onboarding, including pre-employment checks, references and new starter administration
- Coordinate DBS and compliance processes
- Maintain employee records and personnel files, conducting regular audits
- Administer probation processes and associated communications
- Support payroll administration, ensuring employee changes are processed accurately and on time
- Produce HR reports and support system improvements and projects
- Manage agency and supply staff onboarding and approvals
- Respond to People & Culture and systems-related queries across the organisation
Systems & Operations Co-ordinator employer: OneSchool Global
OneSchool Global is an exceptional employer that prioritises the well-being and professional growth of its staff at the Hindhead Campus in Tilford. With a strong commitment to inclusive education, employees enjoy a supportive work culture, minimal after-school commitments, and ample opportunities for career advancement within a global network. Join us to make a meaningful impact on diverse learners while developing your own skills in a nurturing environment.
StudySmarter Expert Advice🤫
We think this is how you could land Systems & Operations Co-ordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at OneSchool Global!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at OneSchool Global.
We think you need these skills to ace Systems & Operations Co-ordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at OneSchool Global. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to OneSchool Global and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at OneSchool Global. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to OneSchool Global's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at OneSchool Global
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with OneSchool Global.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at OneSchool Global will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact OneSchool Global and how you would contribute to adapting HR strategies.
