Executive Assistant in Maidstone

About the team

The Executive Support Team at OSB Group plays a central role in enabling our Executive Committee and senior leaders to operate effectively, make informed decisions and deliver on our strategic priorities. We are a trusted, collaborative and high‑performing team that provides proactive support, clear communication and seamless coordination across the organisation.

What you will be doing?

As an Executive Assistant, you will have the opportunity to ensure a consistently professional and proactive administrative and executive support service is provided to the Executive Team. The role will be based in Chatham with a regular requirement for support to be provided at the Whitfield Street office in London and occasional travel to other UK based offices.

Your responsibilities will include:

• Delivering a professional and reliable administrative and executive support service to members of the Executive Team
• Arranging and coordinating meetings, ensuring diaries are aligned, meetings are quorate and all attendees receive accurate information and papers in good time
• Organising refreshments (breakfast, lunch and drinks) for key meetings and ensuring an appropriate on‑site presence from the Executive Support Team when required
• Preparing accurate, well‑structured papers for key meetings and ensuring they are distributed promptly
• Managing expenses for Executive members, including collation, sign‑off and processing of company credit card and personal card expenses in line with policy
• Supporting the coordination of Executive and Board away days, including sourcing venues, negotiating associated costs and managing logistics

Please note that this is a 7-month Fixed Term Contract.

What's in it for you?

We offer a base salary depending on experience from £44,000 – £48,000 per annum and a competitive benefits package including:

• Enhanced family-focused benefits
• Hybrid working

About us

At OSB Group, we understand how much our people bring to our organisation, which is why we try our best to give back too! Our Purpose is to help our customers, colleagues and communities prosper and we are on a transformation journey to become ‘the bank of the future’. Our commitment to professional development, flexible working, and employee well‑being fosters a dynamic and supportive workplace.

Do you have the skills?

We are looking for talented individuals who have the experience and knowledge set out below:

• Previous PA experience supporting a group of Executives or Senior Managers — this is essential
• Experience working in a corporate environment for at least 2 years, where professionalism and a confident, appropriate manner are essential
• Strong technical proficiency, including intermediate skills in Microsoft Word, Excel and PowerPoint, and advanced capability in Microsoft Outlook for diary management, inbox organisation and scheduling
• Excellent organisational ability, with strong prioritisation skills, the capacity to manage multiple tasks calmly and effectively, and exceptional attention to detail when preparing papers, coordinating meetings or processing expenses
• Professional communication and discretion, with the ability to build positive relationships at all levels while handling sensitive information with confidentiality and professionalism

Next steps

If this sounds like you, please apply now! The closing date for applications is midday on Friday 7th July 2026.

For internal applications please visit the internal careers page to apply. Still on the fence? Hear from our team or explore our process: OSB Careers.

Shortlisted candidates will go through a personalised recruitment process, that is relevant and conversational. If you need any adjustments or support, we’re here to make sure you can show your best self. We are proud to be a Disability Confident employer and are committed to creating an inclusive and accessible workplace where everyone can thrive. We welcome applications from people of all backgrounds and encourage candidates with disabilities and long‑term health conditions to apply. If you meet the minimum criteria for the role and would like to be considered under our Disability Confident Scheme, please indicate this on your application.

Diversity, Equity & Inclusion

Our team value spending time together in the office, typically 3 days a week to support collaboration and connection with colleagues, but we’re happy to have a conversation about what flexibility might look like for you. Not sure if you meet the spec? Let us decide. Research tells us that those from marginalised groups feel like they need to meet 100% of the criteria to apply. Here at OSB, we are committed to inclusivity and understand the value different experiences and perspectives can bring, so please don’t feel like you need to check every box to apply for a role internally. We champion diversity at all levels, with Board-level Diversity Champions tracking our progress. We are proud to be signed up to the Women in Finance Charter to actively support the growth and development of senior women in our sector and are dedicated to treating all our employees and job applicants equally, opposed to discrimination on any grounds.