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- Tasks: Support the Chief Customer Officer with diverse administrative tasks in a dynamic aviation tech environment.
- Company: Fast-growing aviation technology company based in Middlesbrough, operating globally.
- Benefits: Flexible part-time hours, competitive pay, and exposure to global operations.
- Why this job: Gain valuable experience while making a real impact in a scaling business.
- Qualifications: Experience as an Executive Assistant or senior administrator with strong organisational skills.
- Other info: Enjoy hybrid working and opportunities for personal growth in a vibrant team.
The predicted salary is between 13 - 16 £ per hour.
Location: Middlesbrough (Hybrid – office & home working)
Reporting to: Chief Customer Officer
Hours: Part-time, approx. 20 hours per week to start (flexible & variable)
Contract: Contract / Freelance
Hourly Rate: Competitive, dependent on experience
About the Company
We are a fast-growing aviation technology company based in Middlesbrough, operating globally and working at the forefront of innovation within the aviation sector. As we continue to scale, we’re looking for a highly organised and proactive Executive Assistant to support our Chief Customer Officer and help keep both operational and commercial activity running smoothly.
Role
This is a varied, hands-on role suited to someone who enjoys working in a dynamic environment and supporting across multiple functions. You’ll provide executive-level support while also assisting with office management, sales administration, recruitment coordination, marketing activity, and tender processes.
We’re ideally looking for someone local to Middlesbrough who can work alongside the CCO in the office when required, while also benefiting from hybrid working flexibility.
Key Responsibilities
- Executive & Administrative Support
- Diary and inbox management
- Organising UK and international travel (flights, accommodation, itineraries)
- Preparing documents, presentations, and reports
- Acting as a key point of contact internally and externally
- Finance & Invoicing
- Raising and tracking invoices
- Supporting basic financial administration
- Liaising with finance providers/accountants as required
- Recruitment Support
- Coordinating interviews
- Managing candidate communications
- Supporting onboarding administration
- Office Management
- Day-to-day office coordination
- Managing suppliers, equipment, and office needs
- Ensuring smooth office operations
- Sales Administration
- CRM updates and sales admin support
- Assisting with customer documentation
- Supporting the sales team with administrative tasks
- Tender & Bid Support
- Assisting with tender and bid applications
- Managing deadlines, documents, and submissions
- Coordinating inputs from internal stakeholders
- Marketing & Events Support
- Providing administrative support to marketing activities
- Coordinating UK-based events in collaboration with our centralised teams
- Organising merchandise, branded items, and event materials within the UK
- Supporting campaign logistics, schedules, and documentation
- Global Team Coordination
- Working closely with our centralised teams based in New Zealand and Australia
- Assisting with coordination across time zones
- Attending fortnightly evening meetings with NZ head office (with flexibility provided elsewhere in working hours)
About You
- Proven experience as an Executive Assistant, PA, or senior administrator
- Highly organised with excellent attention to detail
- Comfortable working in a fast-paced, scaling business
- Confident juggling multiple priorities and variable workloads
- Strong written and verbal communication skills
- Proficient with Microsoft Office / Google Workspace
- Proactive, adaptable, and able to work independently
Working Pattern
- Starting at approximately 20 hours per week
- Hours will be flexible and may vary week to week
- Hybrid working (office-based in Middlesbrough plus home working)
- Occasional evening meetings to support global collaboration
Why Join Us
- Flexible, part-time working
- Exposure to a global aviation tech business
- Varied role with genuine responsibility and impact
- Opportunity to grow alongside a fast-scaling company
Executive Assistant employer: OneReg
Contact Detail:
OneReg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the aviation sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they’re all about innovation. Show them you’re not just another candidate but someone who gets their vibe.
✨Tip Number 3
Be ready to showcase your organisational skills. Bring examples of how you’ve managed multiple tasks or projects before. They’ll want to see you can juggle priorities like a champ!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience that shows you can juggle multiple tasks in a fast-paced environment. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to diary management, travel coordination, or any other key responsibilities listed in the job description. Let us know why you’re excited about joining StudySmarter!
Show Off Your Communication Skills: As an Executive Assistant, strong written communication is key. Make sure your application is clear, concise, and free of typos. This is your first chance to impress us with your attention to detail, so don’t skip this step!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – a quality we love at StudySmarter!
How to prepare for a job interview at OneReg
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, travel coordination, and office administration tasks. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail.
✨Demonstrate Your Communication Prowess
As an Executive Assistant, strong communication is key. Prepare to discuss how you've effectively liaised with different stakeholders in previous roles. You might even want to bring up any experience you have with international teams, as this role involves global coordination.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about their current projects or how they envision the Executive Assistant supporting the Chief Customer Officer. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
