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- Tasks: Manage rotas, forecast staffing needs, and ensure service continuity in a dynamic environment.
- Company: Join OneMedical Group, a family-run organisation dedicated to improving community health since 2004.
- Benefits: Enjoy 33 days annual leave, enhanced pay, wellbeing support, and a dog-friendly workspace.
- Why this job: Be part of a compassionate team making a real difference in healthcare while developing your skills.
- Qualifications: Experience in rota management, strong organisational skills, and proficiency with scheduling software required.
- Other info: Located in scenic Leeds, this role offers a relaxed atmosphere and opportunities for personal growth.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Are you highly organised, detail-driven, and great at balancing the needs of teams and services? We’re looking for a Rota Manager to join our team and play a key role in keeping our services running smoothly.
Based at our head office at Bank Top Farm in Leeds, LS21, this role focuses on ensuring safe staffing levels, planning for change, and supporting our teams with robust rota systems to deliver excellent care.
Interview dates
Interview Dates: 12 November. Please ensure your availability on this date, from 9:30 am – 2:00 pm. We anticipate providing an update to all applicants by 10 November.
Main duties of the job
If you’re experienced in workforce planning and thrive in a fast-moving environment, we’d love to hear from you.
What You’ll Be Doing:
- Creating and managing rotas across teams using Optima/Loop
- Planning for annual leave, sickness, and seasonal pressures
- Working with team leaders to forecast staffing needs
- Managing last-minute changes and ensuring service continuity
- Maintaining compliance with working time regulations and internal policies
- Providing training and support on rota systems to relevant staff
- Collaborating with People and Payroll to ensure accuracy in timekeeping and pay
- Helping to onboard new staff into the system
- Supporting system growth, configuration, reporting, and upgrades
- Managing system access and permissions
- Acting as a key contact for Optima/Loop and other rota software systems
- Maintaining strong relationships with both internal teams and external partners
Job summary
Based at our head office at Bank Top Farm in Leeds, LS21, this role is all about ensuring safe staffing levels, planning effectively for change, and helping us deliver excellent care by supporting our teams with robust rota systems.
Note: Right to work in the UK: We are unable to offer visa sponsorship for this position. Applicants must already have the right to live and work in the UK at the time of application.
About us
OneMedical Group believes there’s a better way to care for communities. Founded in 2004 as a family-run organisation, our mission is to improve lives. Guided by our core values: Putting People First and Working Together for a Healthier Future, we are committed to delivering healthcare with compassion, innovation, and a dedication to reducing health inequalities. Our work spans OneMedical Property, OneMedicare, and our central OMG Support Centre, with teams united by a shared purpose and collaborative spirit.
We value the diversity of skills and perspectives within our organisation, and we focus on NHS values to provide services that improve health and wellbeing, empowering people to adopt healthier lifestyles and achieve better health outcomes.
Job description & responsibilities
What You’ll Need Essential:
- Experience in rota or workforce scheduling
- Strong organisational and time-management skills
- Excellent communication and interpersonal skills
- Ability to stay calm under pressure and adapt to change
- Proficiency with rota management software
- Good understanding of workforce planning principles
- Full Driving License to commute
Desirable:
- Experience with RLDatix (RLD) and/or iTrent systems
- Experience managing staffing across multiple teams or sites
Location: Our head office is based at Bank Top Support Centre, near Leeds (LS21 1PY). The area is rural with nearby walking routes; please note that there is no nearby public transport and own transport is required. We have a dog-friendly workspace and a friendly, collaborative environment.
Why join us?
What we offer
- 33 days annual leave (including Bank holidays), rising with length of service
- Extra day of leave per year for work anniversary
- Enhanced maternity, pregnancy-related benefits, adoption pay
- Continued personal and professional development
- Refer-a-friend scheme
- Wellbeing support via OMG Wellbeing Advisors
- Employee Assistance Program via Health Assured
- Eye care scheme with free eye test and glasses contribution
- Cycle to work scheme
- Access to NHS Discounts
- Vibrant countryside location with a supportive culture
- Company pension
OneMedical Group is committed to promoting equality of opportunity for all applicants. For recruitment support options, please email: recruitment@onemedicalgroup.co.uk
Note: We reserve the right to close this vacancy early if we receive sufficient applications. Please submit your application early.
Person specifications
Knowledge and Skills
Essential
- Experience with RLDatix (RLD) and/or iTrent systems
- Experience managing staffing across multiple teams or sites
Qualifications
Desirable
- Strong organisational and time-management skills
- Excellent communication and interpersonal skills
- Ability to stay calm under pressure and adapt to change
- Proficiency with rota management software
- Good understanding of workforce planning principles
- Full Driving License to commute
Experience
Essential
- Experience in rota or workforce scheduling
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a DBS disclosure will be required.
Employer details
Employer name: OneMedicalGroup
Address: Bank Top Farm, Leeds, England, LS21 1PY
Employer’s website: https://www.onemedicalgroup.co.uk/
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Rota Manager employer: OneMedicalGroup
Contact Detail:
OneMedicalGroup Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Rota Manager
✨Tip Number 1
Familiarise yourself with RLDatix (RLD) and other rota management software. Since this role heavily relies on these systems, having a solid understanding of how they work will give you an edge during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've effectively managed rotas or workforce scheduling in previous roles. Be ready to discuss specific challenges you faced and how you overcame them.
✨Tip Number 3
Highlight your ability to stay calm under pressure. Prepare scenarios where you had to adapt quickly to last-minute changes or staffing shortages, as this is crucial for the Rota Manager position.
✨Tip Number 4
Research OneMedical Group's values and mission. Understanding their commitment to improving lives and reducing health inequalities will help you align your answers with their core principles during the interview.
We think you need these skills to ace Rota Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in rota or workforce scheduling. Use specific examples that demonstrate your organisational and time-management skills, as well as your ability to adapt under pressure.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role of Rota Manager at OneMedical Group. Mention how your values align with their mission of improving lives and your commitment to delivering excellent care.
Highlight Relevant Software Experience: If you have experience with rota management software like RLDatix or iTrent, be sure to mention this in your application. Detail how you've used these tools to manage staffing effectively in previous roles.
Showcase Communication Skills: Since excellent communication is essential for this role, provide examples in your application of how you've successfully collaborated with teams or managed last-minute changes in staffing. This will demonstrate your interpersonal skills.
How to prepare for a job interview at OneMedicalGroup
✨Showcase Your Organisational Skills
As a Rota Manager, your ability to organise and manage schedules is crucial. Be prepared to discuss specific examples of how you've successfully created and managed rotas in the past, especially under pressure.
✨Demonstrate Adaptability
The role requires you to handle last-minute changes and adapt to shifting needs. Share experiences where you've had to quickly adjust plans or strategies, highlighting your calmness and problem-solving skills.
✨Familiarise Yourself with Relevant Software
If you have experience with RLDatix or similar rota management software, make sure to mention it. If not, do some research on these systems so you can speak confidently about how you would approach using them.
✨Emphasise Team Collaboration
This role involves working closely with team leaders and other departments. Prepare to discuss how you've effectively collaborated with others in previous roles, focusing on communication and relationship-building.