Administrator (on-site) in Leeds

Join us on a mission to deliver healthcare differently. Are you highly organised, proactive, and excited by the idea of supporting meaningful projects that positively impact communities across the UK? Do you enjoy research, coordinating projects, and being the person who brings structure, clarity, and creativity to a busy team? If so, we’d love you to join our Growth Team at OneMedical Group.

As our Administrator, you’ll play a key role in helping us secure new opportunities and retain valued services. You’ll provide essential administrative, research, and coordination support that keeps our Growth function running smoothly day‑to‑day. You’ll be involved in every stage of the bid process: sourcing opportunities, coordinating responses, developing content, and supporting high-quality submissions that reflect the best of who we are. Your work will directly contribute to the development of innovative, community-focused healthcare solutions.

Your Responsibilities Will Include:

• Sourcing Opportunities – Monitor and track new opportunities via multiple portals.
• End-to-End Bid Coordination – Facilitate bid meetings, collate responses, track progress, and lead submissions.
• Research & Analysis – Conduct research into strategy, specifications, and market intelligence.
• Content Development – Manage clear, concise, persuasive content using bid information, research, and subject matter expertise; work with AI tools to support high‑quality bid writing.
• Document Preparation – Manage compliant tenders, proposals, and supporting materials aligned with OneMedical Group’s values and objectives.
• Editing & Proofreading – Review and refine content for structure and consistency; ensure win themes are embedded; produce case studies for use in responses.
• Collaboration – Work closely with internal teams and external partners to gather information and produce compelling bids.
• Data & Reporting – Collate, analyse and present business reports such as opportunity pipeline, governance and monthly reports for the Growth team, Directors and Subject Matter Experts across the business, as well as handling ad‑hoc information and data analysis requests for both internal and external customers.

If you’re excited by the idea of contributing to impactful healthcare services and enjoy producing high-quality written work, we’d love to hear from you.

Essential What we’re looking for:

• Excellent planning and organisational skills
• Strong data analysis and reporting capabilities
• Confident communicator at all levels
• Exceptional attention to detail
• Able to prioritise multiple tasks and meet tight deadlines
• Positive attitude to learning and problem solving
• Strong team player, able to collaborate across functions
• Comfortable working flexibly during busy periods
• Willing to support administrative tasks at all levels

Desirable:

• Proficient in Microsoft Office (Word, PowerPoint, Excel)
• Experience in bid coordination or familiarity with tender processes
• Understanding of healthcare or public sector bidding

Why join OneMedical Group?

• The chance to be part of a supportive, forward-thinking team
• Opportunities to work on meaningful, varied projects
• The ability to shape impactful service proposals that improve patient outcomes
• A culture that values collaboration, innovation, and continuous improvement

Right to work in the UK: Please note that we are unable to offer visa sponsorship for this position. Applicants must therefore already have the right to live and work in the UK at the time of application.

Location: Our head office is based at Bank Top Support Centre, just outside Leeds (LS21 1PY). Surrounded by open fields and scenic walking routes, we’re minutes from Golden Acre Park, a great spot to take a breather. Please note that there’s no public transport nearby, so own transport is required. We also have a dog-friendly workspace, a relaxed, welcoming environment where people (and the occasional four‑legged friend) are all part of the team.

What we offer:

• 33 days annual leave (inc. Bank holidays), which rises with length of Service
• Extra day of leave per year for work anniversary
• Enhanced Maternity, Maternity Support (Paternity), Adoption pay
• Participation in OMG’s refer a friend scheme
• Employee Assistance Program run by award-winning Health Assured
• Eye care scheme – free eye test plus a contribution towards glasses
• Cycle to work scheme
• Access to NHS discounts
• Working in a vibrant, countryside location – a place not just to build your career, but make great friends and have a great experience along the way
• Company pension

Join OneMedical Group. Shape a healthier future. For over 20 years, OneMedical Group has been redefining how healthcare is delivered in the UK. As a leading independent healthcare organisation, we provide NHS services at scale and design, build and manage the spaces where care happens, bringing everything together under one roof. We are proud to be the only organisation in the UK to do this. Family-run and values-led, our purpose is simple and powerful: to provide a healthier future for all. Guided by People First, Working Together and A Healthier Future, we deliver healthcare with compassion, innovation and a deep commitment to reducing health inequalities working in true partnership with the NHS. At OneMedical, diversity of thought is valued, collaboration is essential and every role contributes to meaningful change. Inspired by the traditional family doctor, The OneMedical Way is personal, trusted and rooted in community.

Equality and Diversity: OneMedical Group is committed to promoting equality of opportunity for all job applicants. Throughout the recruitment process we want all candidates to be at their best. If you would like to discuss the support options available during the recruitment process please email: recruitment@onemedicalgroup.co.uk