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- Tasks: Support the Small Works Manager with project documentation and administrative processes.
- Company: Dynamic construction firm in Bristol with a focus on small works.
- Benefits: Gain valuable experience in a fast-paced environment with career growth potential.
- Other info: Join a supportive team and make a real impact on exciting projects.
- Why this job: Perfect for organised individuals looking to kickstart their career in construction administration.
- Qualifications: Previous admin experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
My client is looking for a well organised Administrator to support the Small Works Manager and assist with the day-to-day administration of the Small Works department. The primary responsibility of this role is to ensure project documentation, purchasing and administrative processes are managed efficiently. In addition, the successful candidate will provide ad-hoc administrative support to the Office Manager and wider office team when required. This role would suit someone with strong organisational skills and good commercial awareness, ideally gained within a construction, engineering or project-based environment.
Key Responsibilities
- Provide direct administrative support to the Small Works Manager
- Maintain accurate project files and documentation
- Assist with the preparation of commissioning certificates and project completion documentation
- Support the compilation and organisation of Operation & Maintenance (O&M) manuals
- Maintain project trackers, logs and internal records
- Carry out project close-out checks, including completion paperwork and customer feedback
Procurement & Commercial Support
- Raise purchase orders for materials and subcontract labour
- Record and track project-related costs where required
- Assist with processing and checking supplier invoices
- Input quotations and project information into company systems
- Maintain equipment and project records
Communication & Coordination
- Act as a point of contact for general enquiries relating to Small Works projects
- Liaise with clients, suppliers and subcontractors when required
- Arrange meetings and manage diaries where needed
- Assist with coordinating project documentation and information
Skills & Experience
Essential
- Previous experience in an administrative or office support role
- Strong organisational and time management skills
- Good written and verbal communication
- Ability to manage multiple tasks and priorities
- Competent in Microsoft Office (Word, Excel and Outlook)
Desirable
- Experience within construction, engineering or a project-based environment
- Understanding of purchase orders, invoicing and project documentation
- Good commercial awareness
Personal Attributes
- Reliable, organised and detail focused
- Proactive and able to work independently
- Comfortable working in a busy project environment
- Positive and supportive team attitude
If you are interested in applying, please forward an updated CV and copies of your qualifications to Ben Willis at O’Neill and Brennan.
Administrator HVAC - Small works in Bristol employer: O'Neill & Brennan
Contact Detail:
O'Neill & Brennan Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator HVAC - Small works in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the construction and engineering sectors. Attend local events or join online forums where you can connect with industry professionals. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational skills and experience in project-based environments. Use specific examples from your past roles to demonstrate how you can add value to their team.
✨Tip Number 3
Be proactive! If you see a job that fits your skills, don’t just wait for the application process to open. Reach out directly to the hiring manager or team leader via LinkedIn or email. A friendly introduction can set you apart from the crowd.
✨Tip Number 4
Keep it organised! Create a tracker for all the jobs you apply for, including details like deadlines and follow-up dates. This will help you stay on top of your applications and ensure you don’t miss any opportunities. And remember, apply through our website for the best chances!
We think you need these skills to ace Administrator HVAC - Small works in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Small Works Administrator role. Highlight your organisational skills and any relevant experience in construction or project-based environments. We want to see how you can support our Small Works Manager effectively!
Showcase Your Skills: In your application, emphasise your strong time management and communication skills. Mention specific examples of how you've managed multiple tasks or supported a team in previous roles. This will help us see you as a great fit for our busy project environment.
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. Explain why you're interested in the role and how your background aligns with the responsibilities listed. We appreciate straightforward communication, so make it easy for us to see your potential!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at O'Neill & Brennan
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Small Works Administrator role. Familiarise yourself with project documentation, purchasing processes, and how to maintain accurate records. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in a busy environment.
✨Brush Up on Communication
Good communication is key in this role. Think about times when you effectively liaised with clients, suppliers, or team members. Be prepared to demonstrate your verbal and written communication skills, as well as your ability to coordinate meetings and manage diaries.
✨Get Comfortable with Tech
Make sure you're confident using Microsoft Office, particularly Word and Excel, as these tools will be essential for your day-to-day tasks. If you have experience with project management software or tracking systems, mention that too. It’ll show you’re tech-savvy and ready to adapt to their systems.