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For Companies At a Glance
- Tasks: Keep the office running smoothly and support a multimillion-pound construction project.
- Company: Join a forward-thinking team committed to sustainability and safety.
- Benefits: Competitive salary, inclusive environment, and opportunities for growth.
- Why this job: Make a real impact behind the scenes in a dynamic, fast-paced setting.
- Qualifications: 6 months of admin experience, GCSEs in Maths and English.
- Other info: Diverse workplace promoting equality and teamwork.
The predicted salary is between 28800 - 43200 £ per year.
Location: South Bristol
Reports to: Contracts Manager
Contract Type: Full-time, Permanent
Salary: Competitive, based on experience
About the Role
Are you highly organised and approachable with a knack for keeping things running smoothly? If the answer is yes, then we have an urgent requirement for an Office Coordinator on a multimillion pound construction project in South Bristol that could be the perfect next position for you! In this vital role, you will be the welcoming face of the project office, ensuring seamless operations, efficient administration, and a professional environment for all staff and visitors. If you thrive in a fast-paced setting and enjoy supporting project success behind the scenes, this is your opportunity to make a real impact.
Key Responsibilities
- Open and close the project/consultant office, operate the switchboard with courtesy and efficiency, and welcome all visitors while upholding a professional company image.
- Handle general office and project-related administrative tasks promptly, including maintaining records and providing Safety, Health & Environmental files for site use.
- Manage and maintain the office and all resources/supplies to ensure everything is in top condition.
- Book meeting rooms and provide support services as needed, such as photocopying, refreshments, and more.
- Support document control processes when required.
- Assist site management with essential tasks, including updating Project Directories, handling Site Registrations/Applications, setting up the ‘Snagging App’, recording and maintaining Apprenticeship records, tracking Waste, Energy, and Water figures via SustainIQ (in line with BREEAM requirements), and aiding with project close-out activities like permit closures and deposit returns.
- Collate and record Company CCS/CSR activities electronically.
- Uphold quality and environmental control procedures in line with the Company’s IMS System.
- Comply with the Company’s Health & Safety Policy at all times.
Note: This list is not exhaustive, and you may be required to undertake additional duties to support the role's effective delivery.
What We’re Looking For
Required Experience
- At least 6 months of recent, relevant administrative experience.
- Proven ability to work to tight deadlines.
Desirable Experience
- Previous experience as a receptionist or office manager.
Required Education
- GCSEs (or equivalent) including Maths and English.
Required Skills & Abilities
- Strong interpersonal skills to build and maintain positive working relationships.
- Excellent organisational abilities with a keen eye for detail.
- Proven troubleshooting skills.
- Outstanding written and verbal communication.
- Proficient in Microsoft Office packages.
- Ability to collaborate effectively in a team while also working independently.
Other Requirements
- Full eligibility to work in the UK.
Why apply?
The company values a supportive, inclusive environment where your contributions directly support groundbreaking projects. This role offers the chance to grow within a forward-thinking team committed to excellence in sustainability and safety.
O’Neill and Brennan values diversity and promotes equality. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.
Office Coordinator employer: O'Neill & Brennan - Taunton
Contact Detail:
O'Neill & Brennan - Taunton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and projects. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Office Coordinator, especially your organisational abilities and interpersonal skills.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit can boost your confidence and set the right tone for your interview.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Office Coordinator role. Highlight your relevant experience and skills that match the job description, like your organisational abilities and interpersonal skills. We want to see how you can bring value to our team!
Showcase Your Experience: Don’t just list your previous jobs; explain how your past experiences have prepared you for this role. If you've managed office supplies or handled administrative tasks, let us know! We love seeing how you’ve made an impact in your previous positions.
Be Professional Yet Approachable: Since you'll be the welcoming face of the project office, it’s important to convey a friendly yet professional tone in your application. Use clear language and maintain a positive vibe throughout your writing. We’re looking for someone who can create a great atmosphere!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you don’t miss out on any updates regarding your application. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at O'Neill & Brennan - Taunton
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the key responsibilities listed in the job description, such as managing office supplies and supporting document control processes. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Organisational Skills
As an Office Coordinator, being organised is crucial. Prepare examples from your past experience where you've successfully managed multiple tasks or projects simultaneously. Highlight your attention to detail and how it contributed to a smooth-running office environment.
✨Practice Your Communication Skills
Since this role requires excellent written and verbal communication, practice articulating your thoughts clearly. You might want to prepare answers to common interview questions and even rehearse them with a friend. This will help you feel more confident and articulate during the actual interview.
✨Demonstrate Your Team Spirit
The ability to collaborate effectively is key for this position. Be ready to discuss how you've worked well in teams before, perhaps by sharing a specific example of a successful project you contributed to. Emphasising your interpersonal skills will show that you're a great fit for their supportive and inclusive environment.
