Design Coordinator in Bath

Reports to: Design Manager

Summary of the Role:

Reporting to the Design Manager, the post holder will be responsible for managing the overall design of the projects allocated to them. This will include appointing, managing and monitoring progress of consultants, designers and specialist sub-contractors. Ensuring that the design is progressed in such a manner as to achieve all of the contracted deliverables, whilst maximising commercial opportunities and ensuring that all design information is released in line with the requirements of the project construction programme and procurement schedule.

Key Responsibilities / Accountabilities:

• Develop a comprehensive understanding of the contents of the Employers Requirements and Performance specifications, look for opportunities to develop the detailed design to maximise margins and reduce latent risks.
• Negotiate and execute the appointments, scope and fees of consultants and designers.
• Prepare design programmes and Information Release Schedules, get designers and specialist sub-contractor buy-in to these timescales and then manage the process and monitor progress during the course of the project.
• Review key materials and interfaces to ensure they are fit for purpose and provide long-term durable solutions without exposing unnecessary latent maintenance or H&S risks.
• Review all design information to ensure it is clear, complete, meets statutory requirements, complies with the ERs and is fully coordinated with all other disciplines.
• Organise, schedule and chair technical meetings with members of the design team and supply chain, during the pre and construction phases of the project. Generate technical queries and monitor response performance.
• Attend Client meetings to report on design release/design development progress, ensuring support and guidance is offered to the client in relation to requests and their obligations in the building design.
• Participate in tender submissions and produce answers to questions to support the construction logic in line with coordination, design management, Breeam, etc. Attend and Present at Client interviews.
• Review tender drawings and assist the Estimating team in understanding any gaps or risks within the tender design.
• Manage the RFI process, raise the RFI, chase the relevant party, report on progress and close out.
• Manage the DAR (Document Approval Request) process, raise the RFI, chase the relevant party, report on progress and close out.
• Manage the Sample approval process, in a timeous manner, chase the relevant party, report on progress and close out. This applies both to Planning requirements and sample requirements within the ERs.
• Set-up and manage Drawing Control protocol for issuing drawings and onward distribution to sub-contractors and the wider project team.
• Oversee the BREEAM tracker, ensure all designers fulfil the requirements and provide the evidence for credits allocated to them. Assist the Contracts Manager and QS in providing the evidence required for contractor allocated credits.
• Provide technical/commercial support to the project surveyor, in relation to design development, VE, potential variations and settlement of final accounts.
• Contribute to the compilation of the project handover documentation, O&M manuals, H&S files, Building User Guides and as-built information.
• Develop construction staff knowledge through participation at technical meetings and site inspections, particularly, in relation to awareness of scope, installation logistics, programme and interface issues.
• Fulfil health, safety and welfare responsibilities as detailed in the Company's Policy and in compliance with OHSAS 45001. Chair CDM design meetings to ensure that we fulfil our responsibility to design out H&S risks and if there are residual risks that can't be designed out, that the appropriate management strategies and mitigation measures are implemented.
• Maintain quality and environmental control procedures in accordance with ISO 9001 and ISO 14001.
• Ensure design process recognises current legislation, standards and codes of practice where appropriate.
• Creating and maintaining good relations with Consultants, Clients and Contractors ensuring effective communication channels are in place.
• During the design and development stage of the project ensure the Site Waste Minimisation and Management Policy is applied.
• Maintain comprehensive and accurate records of own activity related to projects to enable traceability.
• Carry out people management practices in line with policies as well as any HR strategies/initiatives.
• Fulfil the role of mentor as and when required.
• Encourage, promote and implement sustainable design practices including innovative solutions.
• Continually develop knowledge of innovative construction techniques and products to enhance the business and fulfil CPD requirements.
• Undertake all relevant training and development activities as required.
• Attend Industry dinners, functions, seminars etc., as required.
• Contribute to Corporate Responsibility initiatives.

The above list is not exhaustive, and the post holder may be required to take on other duties and responsibilities for the effective and efficient performance of this role.

Person Specification:

Required Experience:

• 2 years' experience and knowledge of construction projects.
• Document Management.
• Experience working as part of a team from different disciplines.
• Proven experience creating coordinated, clear and coherent designs.

Desirable Experience:

• Experience of carrying out appraisals.
• Knowledge of Web-based information portals.
• Knowledge of Building Information Modelling (BIM).

Required Education:

• A related construction or design qualification: Degree/Post-Grad Cert such as an MSc.

Desirable Education:

• Design qualification
• RIBA / ACE / APM / CIOB Membership
• CSR or CSCS Card
• COSHH
• Autocad/BIM
• First Aid at Work Qualification

Required Skills & Abilities:

• Ability to create and maintain good working relationships, especially with clients.
• Excellent organisational skills.
• Proven troubleshooting skills.
• Excellent written and oral skills.
• Good working knowledge of Microsoft Office Packages.
• Excellent attention to detail.
• Good communication skills.
• Ability to work effectively as part of a team and independently.

Oneill and Brennan values diversity and promotes equality. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.