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- Tasks: Support our management team with essential office administration and documentation.
- Company: Join Onecare, a reputable Home Care provider dedicated to quality care.
- Benefits: Professional development opportunities and a supportive work environment.
- Why this job: Make a positive difference while gaining valuable administrative experience.
- Qualifications: 1 year of admin experience and strong communication skills required.
- Other info: Flexible, dynamic role with opportunities for growth in a caring industry.
The predicted salary is between 24000 - 36000 £ per year.
Onecare is a professional Home Care provider that has built a reputation for providing quality care. We are now recruiting a reliable Office Admin to join our professional management team, who is organised, flexible with good time management skills and wants to make a positive difference. It is essential that you have relevant experience and knowledge in administration. We encourage and support the professional development of staff through our training programme.
Responsibilities
- Experience in documentation and maintaining effective systems for electronic and paper filing accurately and information retrieval efficiently.
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including official correspondence, memos, resumes, and presentations.
- Provide support as part of the management team to other officers as required.
- Ensure the office area creates a positive impression – tidy and clean with up-to-date information available.
- Ordering and requesting PPE and office supplies.
- Registering staff on DBS and updating service records.
- Coordinate with Care Manager, Coordinators, Supervisors and HR to ensure seamless office administration (print outs of care plans, supervisory reports, spot checks, etc., or creating any new documents needed).
- Prepare folders for new packages and update packages on the POC spreadsheet; provide general support to office staff and carers.
- Maintain effective systems for electronic and paper filing with approval of the Care Manager.
- Ensure all documentation and reports are fully CQC compliant.
- Undertake administrative duties as allocated by the Director or Managers.
Qualifications & Skills
- Flexible and adaptable.
- Ability to work as a team player and independently.
- Enthusiastic, outgoing and reliable.
- Outstanding verbal and written communication skills.
- Good telephone manner.
- Problem-solver with good time-management skills.
- A minimum of 1 year of experience in an administrative position.
- Good knowledge of Microsoft Office.
- Proven experience of administration in a business setting is a bonus.
- Admin qualification will be appreciated.
Office Administrator in City of Westminster employer: Onecare-UK Ltd
Contact Detail:
Onecare-UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Onecare and understanding their values. Show us that you’re not just another candidate; demonstrate how your skills and experience align with their mission to provide quality care.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles, and don’t forget to highlight your organisational skills and flexibility – they’re key for this position!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of our team at Onecare. Don’t miss out on this opportunity!
We think you need these skills to ace Office Administrator in City of Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience in administration and any specific skills that match the job description, like time management and communication skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for Onecare. Mention your enthusiasm for making a positive difference and how your background aligns with their values.
Showcase Your Organisational Skills: Since the role requires good organisational skills, consider including examples of how you've effectively managed documentation or maintained filing systems in previous jobs. This will show us you can handle the responsibilities!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Onecare-UK Ltd
✨Know Your Stuff
Make sure you brush up on your administrative skills and knowledge. Familiarise yourself with common office software, especially Microsoft Office, as well as any specific tools mentioned in the job description. Being able to discuss your experience with documentation and filing systems will show that you're ready to hit the ground running.
✨Show Off Your Organisation Skills
Since the role requires strong organisational abilities, prepare examples of how you've successfully managed multiple tasks or projects in the past. Think about times when you maintained effective filing systems or coordinated with different teams. This will demonstrate your capability to keep things running smoothly in the office.
✨Communicate Clearly
Outstanding verbal and written communication skills are a must for this position. Practice answering common interview questions clearly and concisely. You might even want to prepare a few questions to ask the interviewer about the team dynamics or office culture, showing that you’re genuinely interested in the role.
✨Be Ready to Adapt
Flexibility is key in an office environment. Be prepared to discuss how you've adapted to changes in previous roles or how you handle unexpected challenges. This will highlight your ability to thrive in a dynamic setting, which is essential for supporting the management team effectively.
