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- Tasks: Coordinate shipping schedules, manage documentation, and ensure timely deliveries.
- Company: Join a global brand known for its innovative approach in logistics.
- Benefits: Enjoy 25 days holiday, 60% staff discount, and exclusive sample sales.
- Why this job: Be part of a dynamic team that values problem-solving and attention to detail.
- Qualifications: Bachelor’s degree in Supply Chain Management and 1-3 years in logistics required.
- Other info: Opportunity to grow in a fast-paced environment with evolving responsibilities.
One to One Personnel is proud to be working with our global brand client who is looking to hire a Shipping Coordinator based at their head office in Watford. To be considered for this role you must have the following experience:
- Bachelor’s degree in Supply Chain Management/Logistics
- Previous experience in shipping, logistics, freight forwarding, or supply chain operations (typically 1–3 years)
- Advanced Excel Formulas: Proficiency in IF conditions, VLOOKUP/XLOOKUP
- ERP Knowledge: Basic understanding of the full cycle from Procurement to Payment (PO creation to GRN)
- Proficiency in shipping/logistics software
- Strong knowledge of import/export documentation, INCOTERMS, and customs clearance processes
- Excellent coordination and communication skills to work effectively with suppliers, freight forwarders, and internal teams
- Strong attention to detail to verify shipping documentation and ensure regulatory compliance
- Problem-solving abilities to resolve shipment delays, discrepancies, and clearance issues efficiently
- Ability to multitask and work under pressure in a fast-paced logistics environment
You must be able to clearly explain the following processes in detail:
- WMS (Warehouse Management System) helps manage stock movements in the warehouse (inbound and outbound)
- How stock is received against Purchase order or Inbound delivery (ASN), including the steps and measures they follow or consider, and what is required
- How they create a GRN (Goods Receipt Note) to bring inventory into the system
- For outbound operations, how they manage the process, including stock allocation, generating a picking ticket, delivery note, packing list, and commercial invoice from the system
Role and Responsibilities:
- Monitor the PO schedule (Ex-factory), follow up with suppliers for shipment bookings, and notify stakeholders of potential delays in advance
- Utilise & maintain Infor nexus and our ERP systems
- Coordinate with suppliers, forwarders, and 3PL logistics partners to ensure timely dispatch, shipment, and delivery
- Confirm shipping schedules with suppliers and freight forwarders to meet cargo cut-off times
- Track shipments, provide timely updates to stakeholders, and report progress to the shipping manager and internal teams
- Verify and approve import documents (e.g., invoices, packing lists, bills of lading) to ensure compliance with customs and regulatory requirements
- Work with customs agents to resolve clearance issues and prevent delays
- Enter inbound shipment details accurately and promptly into the ERP system
- Monitor shipping costs and identify cost-saving opportunities
- Maintain accurate shipment records to support audits and reporting
- Resolve shipping issues with forwarders and address discrepancies in documentation promptly
- Conduct regular analyses and reconciliations of shipments and invoices
The scope of the role and responsibilities may be expanded or vary depending on the needs of the Company’s business to adapt to changing market conditions.
Benefits:
- 25 days holiday
- 60% staff discount across the brands
- Staff sample sale
- Staff Christmas gifts
If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at 121 Personnel or forward your CV.
Shipping Coordinator employer: One to One Personnel
Contact Detail:
One to One Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Coordinator
✨Tip Number 1
Familiarise yourself with the specific shipping and logistics software mentioned in the job description. If you have experience with similar systems, be ready to discuss how your skills can transfer to their software during the interview.
✨Tip Number 2
Brush up on your knowledge of INCOTERMS and customs clearance processes. Being able to confidently explain these concepts will demonstrate your expertise and readiness for the role.
✨Tip Number 3
Prepare examples of how you've successfully resolved shipment delays or discrepancies in the past. This will showcase your problem-solving abilities and your capacity to work under pressure.
✨Tip Number 4
Network with professionals in the shipping and logistics field, especially those who have worked with ERP systems. They might provide insights or tips that could give you an edge in your application process.
We think you need these skills to ace Shipping Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in shipping, logistics, and supply chain operations. Emphasise your proficiency in advanced Excel formulas and any ERP systems you've used.
Craft a Strong Cover Letter: In your cover letter, explain how your background aligns with the role of Shipping Coordinator. Mention specific experiences that demonstrate your problem-solving abilities and attention to detail.
Showcase Relevant Skills: Clearly outline your knowledge of import/export documentation, INCOTERMS, and customs clearance processes. Provide examples of how you've successfully managed shipping schedules and resolved issues in past roles.
Prepare for Potential Questions: Anticipate questions related to WMS, stock management, and shipment tracking. Be ready to discuss your experience in detail, including how you handle discrepancies and ensure compliance with regulations.
How to prepare for a job interview at One to One Personnel
✨Showcase Your Relevant Experience
Make sure to highlight your previous experience in shipping, logistics, or supply chain operations. Be prepared to discuss specific examples of how you've successfully managed shipments or resolved issues in the past.
✨Demonstrate Excel Proficiency
Since advanced Excel skills are crucial for this role, be ready to explain how you've used formulas like VLOOKUP or IF conditions in your previous jobs. You might even want to bring a sample spreadsheet to demonstrate your skills.
✨Understand Import/Export Processes
Brush up on your knowledge of import/export documentation and customs clearance processes. Be prepared to explain these concepts clearly, as they are essential for the role of a Shipping Coordinator.
✨Communicate Effectively
Strong communication skills are key in this position. Practice articulating how you would coordinate with suppliers and freight forwarders, and be ready to discuss how you handle potential delays or discrepancies in shipping documentation.
