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- Tasks: Manage shipping operations, coordinate with suppliers, and ensure timely deliveries.
- Company: Join a global brand known for its innovative approach in logistics.
- Benefits: Enjoy 25 days holiday, 60% staff discount, and exclusive sample sales.
- Why this job: Be part of a dynamic team, enhance your skills, and make an impact in logistics.
- Qualifications: Bachelor’s degree in Supply Chain Management and 3-5 years experience in shipping or logistics.
- Other info: Opportunity to supervise junior staff and expand your role as the company grows.
Watford
Up to £32,000 based on qualifications and experience
One to One Personnel is proud to be working with our global brand client who is looking to hire an Assistant Shipping Manager based at their head office in Watford.
To be considered for this role you must have the following experience:
- Bachelor’s degree in Supply Chain Management/Logistics
- Previous experience in shipping, logistics, freight forwarding, or supply chain operations (typically 3–5 years)
- Familiarity with international shipping regulations, Incoterms, customs procedures, and trade compliance
- Advanced Excel Formulas: Proficiency in IF conditions, VLOOKUP/XLOOKUP, as well as experience with Power Pivot, Data Modelling, Power BI and Power Query
- Basic understanding of Dashboards & Charts: Ability to understand and interpret dashboards and visual reports
- ERP Knowledge: Good understanding of the full cycle from Procurement to Payment (PO creation to GRN), including process flows and key stages and experience in creation of Advance shipping Notifications (ASNs) in ERP
- Ability to track and analyse shipping costs, ensuring budget compliance and identifying cost-saving opportunities in a fast-paced environment
- Excellent coordination and communication skills to work effectively with suppliers, freight forwarders, and internal teams
You must be able to clearly explain the following processes in detail:
- WMS (Warehouse Management System) helps manage stock movements in the warehouse (inbound and outbound)
- How stock is received against Purchase order or Inbound delivery (ASN), including the steps and measures they follow or consider, and what is required
- How they create a GRN (Goods Receipt Note) to bring inventory into the system
- For outbound operations, how they manage the process, including stock allocation, generating a picking ticket, delivery note, packing list, and commercial invoice from the system
Role and Responsibilities:
- Coordinate with suppliers for shipment bookings, providing necessary shipping instructions and approvals
- Plan, schedule, and track incoming shipments to ensure timely delivery
- Review and monitor the loading and consolidation plan for efficiency
- Communicate with suppliers, freight forwarders, and customs agents to ensure smooth operations
- Effectively manage and monitor daily reports and processes with Power BI and Power Query functions
- Receive, verify, and manage import documentation (e.g., invoices, packing lists, bills of lading)
- Send customs clearance instructions to the clearing agent and verify shipping references before sending the ASN to the 3PL
- Negotiate and secure competitive airfreight rates from forwarders
- Address and resolve delays, transit issues, and discrepancies in shipping documentation
- Supervise and support junior staff in the shipping department
- Provide operational and performance updates to the Shipping Manager
- Maintain and organize import documentation, data sheets, and filing systems
- Conduct shipment and invoice analysis, reconciliations, and progress tracking
- Review financial documents and collaborate with the Accounts team to manage payments and invoices
The scope of the role and responsibilities may be expanded or vary depending on the needs of the Company’s business to adapt to changing market conditions.
Benefits:
- 25 days holiday
- 60% staff discount across the brands
- Staff sample sale
- Staff Christmas gifts
If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at 121 Personnel or forward your CV.
Shipping Assistant Manager employer: One to One Personnel
Contact Detail:
One to One Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Assistant Manager
✨Tip Number 1
Familiarise yourself with the specific shipping regulations and Incoterms relevant to the role. This knowledge will not only help you in interviews but also demonstrate your commitment to understanding the industry.
✨Tip Number 2
Brush up on your Excel skills, particularly advanced functions like VLOOKUP and Power Query. Consider creating a small project or analysis that showcases these skills, as it can be a great talking point during discussions.
✨Tip Number 3
Network with professionals in the logistics and shipping industry. Attend relevant events or join online forums where you can connect with others who might provide insights or even referrals for the Assistant Shipping Manager position.
✨Tip Number 4
Prepare to discuss your experience with ERP systems in detail. Be ready to explain how you've managed processes from procurement to payment, as this is crucial for the role and will show your practical understanding of the operations.
We think you need these skills to ace Shipping Assistant Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in shipping, logistics, and supply chain operations. Emphasise your familiarity with international shipping regulations and any specific software or tools mentioned in the job description.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your qualifications and how they align with the role. Mention your experience with advanced Excel functions, ERP systems, and your ability to manage shipping processes effectively.
Showcase Relevant Skills: In your application, specifically mention your skills in data analysis, communication, and coordination. Provide examples of how you've successfully managed shipping operations or resolved issues in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at One to One Personnel
✨Know Your Shipping Regulations
Make sure you brush up on international shipping regulations, Incoterms, and customs procedures. Being able to discuss these topics confidently will show that you have the necessary knowledge for the role.
✨Excel Skills Are Key
Since advanced Excel skills are crucial for this position, be prepared to demonstrate your proficiency with formulas like VLOOKUP/XLOOKUP and Power BI. You might even want to bring examples of how you've used these tools in past roles.
✨Understand the Full Supply Chain Cycle
Familiarise yourself with the entire procurement process from PO creation to GRN. Be ready to explain how you manage stock movements and create Advance Shipping Notifications (ASNs) in an ERP system.
✨Communication is Crucial
Highlight your coordination and communication skills during the interview. Be prepared to share examples of how you've effectively worked with suppliers, freight forwarders, and internal teams to resolve issues and ensure smooth operations.
