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- Tasks: Support a team of Coordinators with administrative tasks and ensure smooth operations.
- Company: Join a well-established and growing organisation that values collaboration and support.
- Benefits: Enjoy competitive salary, annual reviews, 25 days leave, and health support.
- Why this job: Be part of a dynamic team, gain valuable experience, and contribute to meaningful educational visits.
- Qualifications: Strong customer service and administration skills; proficiency in Microsoft Office required.
- Other info: Opportunities for training, development, and career progression await you!
The predicted salary is between 28800 - 43200 £ per year.
We are currently seeking a proactive and detail-oriented Administration Assistant. One to One Personnel are proud to partner with a well established and growing organisation. Whether you're a recent graduate or an experienced pro, or if you flourish in a collaborative, supportive environment, you could be the perfect fit for the team.
As an Administrative Assistant, you will play a key role in supporting a team of experienced Coordinators, each responsible for managing multiple educational visits throughout the year. Your main responsibility will be to provide efficient administrative support, helping to ensure all arrangements are in place before departures and that any necessary follow-up tasks are completed afterward.
Key Responsibilities- Provide operational and administrative support to Coordinators from enquiries
- Organise consultation visits and presentations, liaising with our guide team as required
- Liaise with suppliers in the UK and overseas to confirm services and finalise arrangements
- Assist with credit control activities
- Maintain awareness of the company's Safety Management System and contribute to improvements
- Provide general administrative support, including GDPR, Health & Safety, and office facilities tasks
- Perform general office duties and support the business as needed
- Trustworthy, motivated, and professional
- Able to work independently and collaboratively
- Calm and constructive under pressure or in emergencies
- Flexible and adaptable to changing priorities
- Willing and able to travel occasionally
- Quick to learn, detail-oriented, and conscientious
- Strong customer service experience
- Strong Administration skills
- Ability to prioritise, multitask, and meet deadlines
- Proficient in Microsoft Office and able to learn bespoke systems
- Intermediate keyboard and IT skills
- Excellent spoken and written English
- Commercial awareness and some financial understanding
- Problem-solving ability and strong attention to detail
- Commitment to process and accuracy
- Competitive salary with annual performance-based reviews
- Reward and recognition programme
- Pension scheme (company contribution of 3% after qualifying period)
- Access to health and mental wellbeing support
- 25 days annual leave plus bank holidays (increasing with service to a max of 30 days)
- Up to 10 days of unpaid leave (subject to approval)
- Training, development, and career progression opportunities
- Regular team events
- Free onsite parking and great access to public transport
Drive your future forward- apply now! If you're ready to join a respected brand and a supportive team, get in touch at One to One Personnel.
Administration Assistant employer: One to One Personnel
Contact Detail:
One to One Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the company’s operations and values. Understanding their mission and how they support educational visits will help you tailor your conversations during interviews, showing that you're genuinely interested in contributing to their goals.
✨Tip Number 2
Highlight your customer service experience in any discussions or networking opportunities. Since the role requires strong interpersonal skills, sharing specific examples of how you've successfully managed client relationships can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your proficiency in Microsoft Office and any bespoke systems you've used. Being able to demonstrate your technical skills and adaptability will reassure the hiring team that you can hit the ground running.
✨Tip Number 4
Showcase your problem-solving abilities by preparing examples of challenges you've faced in previous roles. This will illustrate your capacity to remain calm under pressure and your commitment to accuracy and process, which are key attributes for this position.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative skills and experiences. Focus on your customer service experience, proficiency in Microsoft Office, and any previous roles that required multitasking and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and how your personal attributes align with the company's needs. Mention your ability to work independently and collaboratively, as well as your problem-solving skills.
Highlight Relevant Experience: In your application, emphasise any experience you have with operational support, liaising with suppliers, or managing administrative tasks. Use specific examples to demonstrate your capabilities and achievements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Ensure that your written English is clear and professional, reflecting the strong communication skills the role requires.
How to prepare for a job interview at One to One Personnel
✨Showcase Your Organisation Skills
As an Administration Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple responsibilities or projects simultaneously.
✨Demonstrate Customer Service Experience
Strong customer service skills are essential for this role. Think of instances where you provided excellent service, resolved issues, or went above and beyond for a client. Sharing these stories will highlight your suitability for the position.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is a must. Brush up on your skills, especially in Excel and Word, and be ready to discuss how you've used these tools in previous roles. If possible, mention any experience with bespoke systems as well.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Prepare for scenarios where you might need to adapt quickly or manage unexpected changes, showcasing your calmness and flexibility under pressure.
