Project Coordinator

One to One Personnel are thrilled to be partnering exclusively with a growing client in Leigh‑on‑Sea, who are now looking for a dynamic Project Coordinator to join their expanding team. This is a fantastic opportunity for someone who loves being at the centre of a busy operation. You’ll support projects from start to finish, handling key administrative, logistical, and some financial tasks that keep everything running smoothly. If you’re highly organised, detail‑driven, and thrive in a fast‑paced environment, this role will keep you motivated and challenged.

Responsibilities

• Co-ordinating assigned projects from start to finish
• Working with sales team to raise quotations for allocated exhibitions
• Assisting with project planning, timelines, and scheduling
• Supporting the Project Management team with ad hoc tasks
• Coordinating supplier orders (raising POs), quotations, and logistics
• Liaising with clients, suppliers, venues, and contractors regarding project requirements
• Preparing and maintaining project documentation and job files
• Track and maintain project timelines and schedules using Monday.com
• Coordinating travel, accommodation, and site logistics where required
• Supporting onsite builds where necessary (travel across UK and sometimes EU)
• Creation and submission of RAMS and stand plans
• Escalating risks or issues to the Senior Project Manager where required

Experience

• Demonstrable experience in maintaining professional relationships with clients and suppliers
• Experience in preparing cost estimates
• Experience in raising and processing purchase orders with a high level of accuracy
• Proficient in the use of Adobe and Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint

What You’ll Need?

• Willingness to travel throughout the UK and overseas when required to support onsite event installations.
• Excellent organisational skills and the ability to manage multiple tasks and deadlines simultaneously.
• Strong communication skills, with the confidence to interact professionally with clients, suppliers, and colleagues.
• A flexible approach to working hours, particularly during busy event periods and onsite project delivery.
• Strong attention to detail and a commitment to maintaining high standards of accuracy.
• Ability to work independently as well as collaboratively within a team environment.
• A genuine interest in events, exhibitions, project management, or live event delivery.
• Ideal for a university graduate or someone at the beginning of their career who is looking to develop a long‑term career within the events and exhibitions industry.
• A willingness to take ownership of tasks, learn new skills, and progress into a Project Manager role in the future.

What’s in it for you?

• Monday to Friday 9am – 5pm (1 hour lunch)
• £27,000 - £30,000 depending on experience
• Generous holiday 20 days + bank holidays + an extra 7 days over Christmas and New Year closure
• Pension Scheme
• Onsite Parking
• Team events
• Dress down Fridays!