Bookkeeping Administrator

Bookkeeping Administrator

On-Site | Westcliff on Sea | 37.5 hours | Permanent | Upto £32,000 PA plus discretionary annual bonus

An exciting opportunity has arisen for a Bookkeeping Administrator to join a professional and growing organisation. This varied role will suit someone who enjoys a combination of finance and office administration, supporting the smooth running of the business while managing day-to-day bookkeeping responsibilities. You will work closely with colleagues, clients, and external contacts, using your organisational skills, attention to detail, and proactive approach to deliver a high standard of support within a busy office environment.

Key Responsibilities

• Manage day-to-day bookkeeping responsibilities using QuickBooks.
• Process expenses and invoices, monitor late payments, and deal with account queries.
• Assist with bank requests and maintain accurate financial records.
• Manage timesheets and ensure information is recorded correctly.
• Act as the first point of contact for callers.
• Deal with post delivered to the office.
• Manage the ordering of office supplies, including stationery, office sundries, fruit, and drinks.
• Organise the programme of office maintenance tasks and liaise with contractors, ensuring the office is maintained as a pleasant, clean, and safe working environment.
• Operate HR systems, ensuring new colleagues have access to required platforms and complete induction processes and right‑to‑work checks.
• Issue anti‑money laundering verification requests using automated systems and maintain records of identity documents due for review.
• Undertake a variety of other responsibilities to support the efficient running of the office.

Skills & Experience

• Previous bookkeeping and administrative experience.
• Experience using QuickBooks or similar accounting software.
• Numerate and able to prepare written work to a high standard.
• Excellent attention to detail and ability to work accurately.
• Computer literate with good working knowledge of Microsoft Office, specifically Word and Outlook, with the willingness to learn new IT systems.
• Experience working in a customer‑focused role would be beneficial.
• Ability to manage time effectively, work to deadlines, and prioritise a varied workload.

Personal Attributes

• Willingness to learn new skills and knowledge.
• Strong communication skills when dealing with clients, suppliers, and colleagues.
• Organised with excellent attention to detail.
• Able to build positive working relationships.
• Works collaboratively and constructively as part of a team.
• Understands the importance of confidentiality, compliance, data protection, and company procedures.

Job Details & Benefits

• Monday to Friday, 9:00am – 5:30pm (37.5 hours per week)
• Flexible working hours available, including part‑time options (must include a Monday and Friday)
• Working fully on‑site
• 25 days holiday
• Stakeholder Pension
• Benenden Health Care
• Team Socials