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- Tasks: Manage and distribute project documents, ensuring accuracy and efficiency.
- Company: Join a supportive team in a dynamic construction environment.
- Benefits: Competitive pay, Monday to Friday hours, and opportunities for personal development.
- Why this job: Make a real impact on project success while enhancing your organisational skills.
- Qualifications: Experience in document control, strong attention to detail, and advanced IT skills.
- Other info: Collaborative culture with a focus on continuous improvement and career growth.
The predicted salary is between 13 - 16 £ per hour.
Temp – Permanent opportunity London Office + Site Visits | Monday to Friday 08:00 – 17:00 | 40 hrs per week | £21.44 per hour
We’re looking for a highly organised, detail driven professional to play a key role in ensuring project documentation is delivered accurately, efficiently and on time. If you love bringing order to complex information, coordinating with multiple teams, and supporting smooth project delivery then this is the perfect role for you.
Key Responsibilities- Document Control & Project Support
- Manage, upload, track and distribute all instructions, construction documents and client comments via project portals/intranet systems.
- Ensure all contract documentation is downloaded, stored and accessible to relevant internal teams.
- Produce and manage project handover packages including as built drawings and Operation & Maintenance Manuals in line with client protocols.
- Check, QA, amend, upload and distribute documentation within required timeframes.
- Liaise with internal teams, subcontractors and client document control/O&M teams to ensure all information is accurate and complete.
- Respond to client comments and coordinate updates with relevant departments.
- Support project setup, including Aconex training for principal contractor projects.
- Assist with document control for ITPs, fire door installation and defect clearance processes.
- Continuous Improvement
- Review current processes and recommend improvements to enhance efficiency and quality.
- Business Support
- Contribute to ongoing personal and team development.
- Strengthen the quality and value of administrative support across the business.
- Ensure clear communication with all internal stakeholders.
- Health, Safety & Compliance
- Maintain a safe working environment by complying with statutory regulations and company standards.
- Protect all personal information in line with GDPR.
- Complete all required H&S and refresher training.
- Essential
- Experience in a similar construction-based document control role
- Proven experience producing O&M Manuals
- Exceptional attention to detail
- Strong organisational skills with the ability to meet deadlines
- Excellent interpersonal and communication skills
- Proactive and flexible approach to work
- Advanced IT skills (Word, Excel)
- Experience with project platforms such as Aconex, Kahua, Conject, Asite (Viewpoint)
- Desirable
- Basic CAD skills for producing as-built drawings
- Understanding of BIM processes
Why Apply? You’ll be part of a collaborative, supportive environment where accuracy, quality, and continuous improvement are celebrated. This is a key role with real impact on project success, ideal for someone who thrives on structure, coordination and consistent delivery.
Site Document Controller & Administrator in Basildon employer: One to One personnel Limited
Contact Detail:
One to One personnel Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Document Controller & Administrator in Basildon
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values so you can tailor your answers to show how you fit right in. We want you to shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Site Document Controller & Administrator in Basildon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document control and project support. Use keywords from the job description to show we’re on the same page about what you bring to the table.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share specific examples of how you've managed documentation in previous roles and how your skills align with our needs. Keep it concise but impactful!
Show Off Your Attention to Detail: Since this role requires exceptional attention to detail, make sure your application is free from typos and errors. A polished application reflects your ability to manage important documents accurately.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at One to One personnel Limited
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with common construction documents and processes. Brush up on how to manage and distribute project documentation, as well as your experience with O&M Manuals. This will show that you’re not just a candidate, but someone who understands the role deeply.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple documents or projects in the past. Use specific instances where your attention to detail made a difference. This will help demonstrate your ability to keep everything in order, which is crucial for this role.
✨Communicate Clearly and Confidently
Since the role involves liaising with various teams, practice articulating your thoughts clearly. Be ready to discuss how you’ve effectively communicated with internal teams and clients in previous roles. Good communication skills are key to ensuring everyone is on the same page.
✨Be Ready to Discuss Improvements
Think about any processes you’ve improved in past roles. Be prepared to share your ideas on how to enhance efficiency and quality in document control. This shows that you’re proactive and committed to continuous improvement, which aligns perfectly with what they’re looking for.
