At a Glance
- Tasks: Create a welcoming and inspiring office environment while managing events and supporting the team.
- Company: Join a vibrant tech company focused on creativity and collaboration.
- Benefits: Enjoy 25 days holiday, healthcare plan, and fun social events.
- Other info: Flexible working patterns available; great opportunities for personal growth.
- Why this job: Be the heartbeat of our London studio and shape workplace culture.
- Qualifications: Previous office management experience and a passion for creativity are a plus.
The predicted salary is between 30000 - 40000 £ per year.
Working as part of the wider People team, you'll play a crucial role in shaping our workplace culture. You'll be a highly visible member of the team, offering a great front of house experience for clients and all that work from our London studio, while also ensuring a safe, tidy and creative work space.
Responsibilities
- Creating a welcoming, tidy and inspiring place to be.
- Working with the studio runners to keep the office well stocked and meeting rooms and shared spaces ready for use.
- Greeting all guests and making sure our clients are well looked after.
- Planning and organising social events for the London studio, and working with the Office Manager for the Paris studio on ad hoc all Company events both internal and external.
- Running studio tours and talks for visiting schools.
- Gathering and actioning any feedback to continually enhance our working environment.
- Working with the People team to play an active role in onboarding new joiners.
- Implementing and maintaining health and safety policies, conducting risk assessments and acting as the main point of contact in this area offering compliant and professional support.
- Maintaining requirements relating to First Aid and Fire Wardens.
- Liaising with the tech team to coordinate workstation set up and any ongoing IT maintenance.
- Liaising with external suppliers regarding building maintenance.
- Project managing studio refurbs to create a space that meets the changing needs of our team.
- Collaborating with the CTO and Director of Business Operations on any ad hoc projects relating to the building and security.
- Organising travel for those travelling between studios.
- Managing the London office budget and working with the finance team to source ethical and cost effective suppliers.
- Inputting into increasing our social media presence through sharing any relevant social and cultural events and news.
Requirements
- Previous experience as an Office Manager.
- Previous experience in a creative environment, hospitality or customer service would be an asset.
- An interest in and user level understanding of social media.
- The drive to make things better, from your own personal development to initiatives that have a positive impact on those you work with.
- An infectious energy, with an ability to work proactively to make things happen.
- Self awareness in all situations, treating colleagues and clients with kindness and respect.
- A confident and personable approach, to be able to work well with others regardless of their seniority and office location.
Benefits
- 25 days holiday, plus bank holidays.
- 5 days carers leave per year.
- 2 paid volunteering days per calendar year.
- Company pension and life insurance.
- Medicash healthcare cash plan.
- A calendar full of wrap parties and other social events.
Hours and location
9am to 6pm for this role. We run a shift pattern between this role and the runners to give office cover from 8.30am-6.30pm which will be discussed at the interview with you. We have a great office in Old Street where you would be based and given the nature of the role, you would be required to work from the office 5 days of the week. Flexibility - We're open to variations in working patterns providing you can manage the demands of the role so please talk to us about your preferences when you apply.
Seniority level Entry level
Employment type Full-time
Job function Other
Industries IT Services and IT Consulting
Office Manager employer: One of Us
At One of Us, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters creativity and collaboration in the heart of London. Our commitment to employee growth is evident through our comprehensive benefits package, including 25 days of holiday, paid volunteering days, and hybrid working options that promote work-life balance. Join us for a rewarding career where you can thrive in a supportive environment filled with exciting social events and opportunities to make a meaningful impact in the VFX industry.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you tailor your conversation and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your people skills! As an Office Manager, you'll be the face of the company. Role-play with a friend or family member to get comfortable greeting guests and handling various situations with confidence.
✨Tip Number 3
Don’t just wait for the interview; network! Reach out to current employees on LinkedIn and ask them about their experiences. This can give you insider info and might even lead to a referral!
✨Tip Number 4
When you apply, make sure to do it through our website. It shows you're serious about the role and helps us keep track of your application. Plus, it’s super easy to navigate!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your unique style into your cover letter and CV. Remember, we’re looking for someone who can bring energy and creativity to our team.
Tailor Your Application:Make sure to tailor your application to the Office Manager role specifically. Highlight your previous experience in office management or customer service, and how it relates to creating a welcoming and inspiring workspace. We love seeing how your skills align with what we do!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate a well-structured application that gets straight to the heart of why you’d be a great fit for our team.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen and ready to join our awesome team at StudySmarter!
How to prepare for a job interview at One of Us
✨Know the Company Culture
Before your interview, take some time to research the company's culture and values. Understanding what makes their workplace unique will help you align your answers with their expectations and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept things running smoothly and efficiently, as this will demonstrate your capability for the role.
✨Engage with Your Interviewers
Make sure to engage with your interviewers by asking thoughtful questions about the team and the office environment. This not only shows your enthusiasm but also gives you a chance to assess if the company is the right fit for you.
✨Demonstrate Your People Skills
Since you'll be interacting with clients and colleagues regularly, it's important to showcase your interpersonal skills. Share anecdotes that illustrate your ability to connect with others, resolve conflicts, or create a welcoming atmosphere, as these are crucial for the Office Manager role.
