At a Glance
- Tasks: Create a welcoming and inspiring office environment while managing events and supporting the team.
- Company: Join a vibrant tech company that values creativity and collaboration.
- Benefits: Enjoy 25 days holiday, healthcare plan, and fun social events.
- Other info: Flexible working patterns available; great career growth opportunities.
- Why this job: Be the heartbeat of our London studio and shape workplace culture.
- Qualifications: Previous office management or customer service experience is a plus.
The predicted salary is between 30000 - 42000 £ per year.
Working as part of the wider People team, you'll play a crucial role in shaping our workplace culture. You'll be a highly visible member of the team, offering a great front of house experience for clients and all that work from our London studio, while also ensuring a safe, tidy and creative work space.
Responsibilities:
- Creating a welcoming, tidy and inspiring place to be.
- Working with the studio runners to keep the office well stocked and meeting rooms and shared spaces ready for use.
- Greeting all guests and making sure our clients are well looked after.
- Planning and organising social events for the London studio, and working with the Office Manager for the Paris studio on ad hoc all Company events both internal and external.
- Running studio tours and talks for visiting schools.
- Gathering and actioning any feedback to continually enhance our working environment.
- Working with the People team to play an active role in onboarding new joiners.
- Implementing and maintaining health and safety policies, conducting risk assessments and acting as the main point of contact in this area offering compliant and professional support.
- Maintaining requirements relating to First Aid and Fire Wardens.
- Liaising with the tech team to coordinate workstation set up and any ongoing IT maintenance.
- Liaising with external suppliers regarding building maintenance.
- Project managing studio refurbs to create a space that meets the changing needs of our team.
- Collaborating with the CTO and Director of Business Operations on any ad hoc projects relating to the building and security.
- Organising travel for those travelling between studios.
- Managing the London office budget and working with the finance team to source ethical and cost effective suppliers.
- Inputting into increasing our social media presence through sharing any relevant social and cultural events and news.
Requirements:
- Previous experience as an Office Manager.
- Previous experience in a creative environment, hospitality or customer service would be an asset.
- An interest in and user level understanding of social media.
- The drive to make things better, from your own personal development to initiatives that have a positive impact on those you work with.
- An infectious energy, with an ability to work proactively to make things happen.
- Self awareness in all situations, treating colleagues and clients with kindness and respect.
- A confident and personable approach, to be able to work well with others regardless of their seniority and office location.
Benefits:
- 25 days holiday, plus bank holidays.
- 5 days carers leave per year.
- 2 paid volunteering days per calendar year.
- Company pension and life insurance.
- Medicash healthcare cash plan.
- A calendar full of wrap parties and other social events.
Hours and location:
9am to 6pm for this role. We run a shift pattern between this role and the runners to give office cover from 8.30am-6.30pm which will be discussed at the interview with you. We have a great office in Old Street where you would be based and given the nature of the role, you would be required to work from the office 5 days of the week. Flexibility - We're open to variations in working patterns providing you can manage the demands of the role so please talk to us about your preferences when you apply.
Seniority level: Entry level
Employment type: Full-time
Job function: Other
Industries: IT Services and IT Consulting
Office Manager in London employer: One of Us
At One of Us, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters creativity and collaboration in the heart of London. Our commitment to employee growth is evident through our comprehensive benefits package, including 25 days of holiday, paid volunteering days, and hybrid working options that promote work-life balance. Join us for a rewarding career where you can thrive in a supportive environment filled with exciting social events and opportunities to make a meaningful impact in the VFX industry.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at One of Us!
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If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at One of Us.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at One of Us. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to One of Us and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at One of Us. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to One of Us's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at One of Us
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with One of Us.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at One of Us will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact One of Us and how you would contribute to adapting HR strategies.
