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- Tasks: Create a welcoming and inspiring office environment while managing events and supporting the team.
- Company: Join a vibrant tech company that values creativity and collaboration.
- Benefits: Enjoy 25 days holiday, healthcare plan, and fun social events.
- Why this job: Be the heartbeat of our London studio and shape workplace culture.
- Qualifications: Previous office management or customer service experience is a plus.
- Other info: Flexible working patterns available; great career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Working as part of the wider People team, you'll play a crucial role in shaping our workplace culture. You'll be a highly visible member of the team, offering a great front of house experience for clients and all that work from our London studio, while also ensuring a safe, tidy and creative work space.
Responsibilities:
- Creating a welcoming, tidy and inspiring place to be.
- Working with the studio runners to keep the office well stocked and meeting rooms and shared spaces ready for use.
- Greeting all guests and making sure our clients are well looked after.
- Planning and organising social events for the London studio, and working with the Office Manager for the Paris studio on ad hoc all Company events both internal and external.
- Running studio tours and talks for visiting schools.
- Gathering and actioning any feedback to continually enhance our working environment.
- Working with the People team to play an active role in onboarding new joiners.
- Implementing and maintaining health and safety policies, conducting risk assessments and acting as the main point of contact in this area offering compliant and professional support.
- Maintaining requirements relating to First Aid and Fire Wardens.
- Liaising with the tech team to coordinate workstation set up and any ongoing IT maintenance.
- Liaising with external suppliers regarding building maintenance.
- Project managing studio refurbs to create a space that meets the changing needs of our team.
- Collaborating with the CTO and Director of Business Operations on any ad hoc projects relating to the building and security.
- Organising travel for those travelling between studios.
- Managing the London office budget and working with the finance team to source ethical and cost effective suppliers.
- Inputting into increasing our social media presence through sharing any relevant social and cultural events and news.
Requirements:
- Previous experience as an Office Manager.
- Previous experience in a creative environment, hospitality or customer service would be an asset.
- An interest in and user level understanding of social media.
- The drive to make things better, from your own personal development to initiatives that have a positive impact on those you work with.
- An infectious energy, with an ability to work proactively to make things happen.
- Self awareness in all situations, treating colleagues and clients with kindness and respect.
- A confident and personable approach, to be able to work well with others regardless of their seniority and office location.
Benefits:
- 25 days holiday, plus bank holidays.
- 5 days carers leave per year.
- 2 paid volunteering days per calendar year.
- Company pension and life insurance.
- Medicash healthcare cash plan.
- A calendar full of wrap parties and other social events.
Hours and location:
9am to 6pm for this role. We run a shift pattern between this role and the runners to give office cover from 8.30am-6.30pm which will be discussed at the interview with you. We have a great office in Old Street where you would be based and given the nature of the role, you would be required to work from the office 5 days of the week. Flexibility - We're open to variations in working patterns providing you can manage the demands of the role so please talk to us about your preferences when you apply.
Seniority level: Entry level
Employment type: Full-time
Job function: Other
Industries: IT Services and IT Consulting
Office Manager in London employer: One Of Us
Contact Detail:
One Of Us Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you connect with them during your chat and show that you're genuinely interested.
✨Tip Number 2
Practice your elevator pitch! You want to be able to introduce yourself confidently and highlight your relevant experience in just a couple of minutes. Keep it engaging and make sure to mention why you’re excited about this role.
✨Tip Number 3
Don’t forget to prepare questions for your interviewers. This shows that you’re proactive and really thinking about how you can fit into their team. Ask about their office culture or upcoming projects to get the conversation flowing.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your conversation to remind them of your great chat.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your unique style into your cover letter and CV. Remember, we’re looking for someone who can bring energy and creativity to our team.
Tailor Your Application: Make sure to tailor your application specifically for the Office Manager role. Highlight your previous experience in similar environments and how it relates to the responsibilities listed in the job description. This shows us that you’ve done your homework and are genuinely interested in joining our team.
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured documents that are easy to read. Use bullet points where necessary and make sure to highlight your key achievements and skills that align with what we’re looking for.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture and values while you’re at it!
How to prepare for a job interview at One Of Us
✨Know the Company Culture
Before your interview, take some time to research the company’s culture and values. Understanding what makes their workplace unique will help you align your answers with their expectations and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. This could be anything from planning events to coordinating office supplies. Be ready to discuss how you keep things running smoothly.
✨Engage with Your Interviewers
Make sure to engage with your interviewers by asking thoughtful questions about the role and the team. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you. Think about what you want to know regarding their expectations and the office environment.
✨Demonstrate Your People Skills
Since this role involves a lot of interaction with clients and colleagues, be prepared to highlight your interpersonal skills. Share stories that illustrate your ability to connect with others, resolve conflicts, or create a welcoming atmosphere. A personable approach can set you apart!
