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- Tasks: Create a welcoming and inspiring office environment while managing events and supporting the team.
- Company: Join a vibrant tech company focused on creativity and collaboration.
- Benefits: Enjoy 25 days holiday, healthcare plan, and fun social events.
- Why this job: Be the heartbeat of our London studio and shape workplace culture.
- Qualifications: Previous office management experience and a passion for creativity.
- Other info: Flexible working patterns available; great opportunities for personal growth.
The predicted salary is between 28800 - 43200 £ per year.
Working as part of the wider People team, you'll play a crucial role in shaping our workplace culture. You'll be a highly visible member of the team, offering a great front of house experience for clients and all that work from our London studio, while also ensuring a safe, tidy and creative work space.
Responsibilities
- Creating a welcoming, tidy and inspiring place to be.
- Working with the studio runners to keep the office well stocked and meeting rooms and shared spaces ready for use.
- Greeting all guests and making sure our clients are well looked after.
- Planning and organising social events for the London studio, and working with the Office Manager for the Paris studio on ad hoc all Company events both internal and external.
- Run studio tours and talks for visiting schools.
- Gather and action any feedback to continually enhance our working environment.
- Working with the People team to play an active role in onboarding new joiners.
- Implement and maintain health and safety policies, conduct risk assessments and act as the main point of contact in this area offering compliant and professional support.
- Maintain requirements relating to First Aid and Fire Wardens.
- Liaise with the tech team to coordinate workstation set up and any ongoing IT maintenance.
- Liaise with external suppliers regarding building maintenance.
- Project manage studio refurbs to create a space that meets the changing needs of our team.
- Collaborate with the CTO and Director of Business Operations on any ad hoc projects relating to the building and security.
- Organise travel for those travelling between studios.
- Manage the London office budget and work with the finance team to source ethical and cost effective suppliers.
- Input into increasing our social media presence through sharing any relevant social and cultural events and news.
Requirements
- Previous experience as an Office Manager.
- Previous experience in a creative environment, hospitality or customer service would be an asset.
- An interest in and user level understanding of social media.
- The drive to make things better, from your own personal development to initiatives that have a positive impact on those you work with.
- An infectious energy, with an ability to work proactively to make things happen.
- Self awareness in all situations, treating colleagues and clients with kindness and respect.
- A confident and personable approach, to be able to work well with others regardless of their seniority and office location.
Benefits
- 25 days holiday, plus bank holidays.
- 5 days carers leave per year.
- 2 paid volunteering days per calendar year.
- Company pension and life insurance.
- Medicash healthcare cash plan.
- A calendar full of wrap parties and other social events.
Hours and location
9am to 6pm for this role. We run a shift pattern between this role and the runners to give office cover from 8.30am-6.30pm which will be discussed at the interview with you. We have a great office in Old Street where you would be based and given the nature of the role, you would be required to work from the office 5 days of the week. Flexibility - We're open to variations in working patterns providing you can manage the demands of the role so please talk to us about your preferences when you apply.
Seniority level Entry level
Employment type Full-time
Job function Other
Industries IT Services and IT Consulting
Office Manager in City of London employer: One Of Us
Contact Detail:
One Of Us Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in City of London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you connect with them during the chat and show that you're genuinely interested.
✨Tip Number 2
Practice your elevator pitch! You want to be able to introduce yourself confidently and highlight your relevant experience in a way that grabs attention. Keep it short, sweet, and tailored to the Office Manager role.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the job. Plus, it shows initiative and can give you insider info.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Office Manager in City of London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your own style into your cover letter and CV. Remember, we’re looking for someone who can bring energy and creativity to our team.
Tailor Your Application: Make sure to tailor your application to the Office Manager role specifically. Highlight your previous experience in office management or customer service, and how it relates to creating a welcoming and inspiring workplace. We love seeing how you connect your skills to what we do!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate a well-structured application that gets straight to the heart of why you’d be a great fit for our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at One Of Us
✨Know the Company Culture
Before your interview, take some time to research the company’s culture and values. Since this role is all about shaping the workplace environment, understanding what makes their culture tick will help you align your answers with their expectations.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. This could be anything from planning events to coordinating office supplies—make sure to highlight your ability to keep things running smoothly.
✨Engage with Your Interviewers
Don’t just answer questions; engage with your interviewers! Ask them about their experiences at the company and how they see the role evolving. This shows your interest in the position and helps you gauge if the company is the right fit for you.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think of situations where you had to handle difficult clients or manage a crisis in the office. Practising these scenarios will help you respond confidently and demonstrate your proactive approach.
