HR Administrator in Sheffield

Job summary

Occasional travel to Scunthorpe is required.

Must have a valid UK Driving licence.

The HR Administrator will provide comprehensive administrative support across the employee lifecycle, ensuring HR processes are delivered efficiently, accurately and in line with organisational policies and employment legislation. The role is responsible for supporting recruitment, onboarding, payroll preparation, absence management, employee relations processes, compliance monitoring and workforce reporting. The post holder will work closely with managers and employees to ensure a positive employee experience while maintaining accurate HR records and supporting wider people initiatives. For hub-based employees, the role will also support additional compliance requirements including occupational health checks, vaccination records and mandatory training monitoring. This position requires strong organisational skills, attention to detail and the ability to manage confidential information appropriately.

Main duties of the job

Coordinate recruitment administration from offer through to onboarding.

Prepare contracts, offer letters and employment-related correspondence.

Complete pre-employment checks, including right-to-work, registration and occupational health requirements.

Coordinate inductions and maintain accurate employee records and HR systems.

Process contractual changes, including salary, hours and role amendments.

Issue contractual documentation and ensure confidential records remain accurate and compliant.

Monitor probation periods and support absence management and employee relations processes.

Provide administrative support for disciplinary, grievance and formal meetings.

Prepare payroll information and ensure changes are processed accurately and on time.

Manage annual leave records, absence monitoring and related reporting.

Coordinate maternity, paternity and family leave administration.

Support the maintenance of HR policies, procedures and compliance requirements.

Monitor mandatory training and policy acknowledgement compliance.

Produce HR reports, workforce data and management information.

Maintain HR databases, trackers and reporting tools.

Support employee wellbeing and engagement initiatives.

Maintain records relating to fitness for work, workplace adjustments and vaccinations.

Coordinate MSK assessments, timesheet administration and other workforce processes.

About us

One Health Group was established in Sheffield in 2004 and has steadily and successfully grown to become a significant healthcare provider in the region. Commissioned by the NHS, we provide services for patients referred for Orthopaedics, General Surgery, Spine, Urology and Gynaecology and with clinics located in over 30 locations across Yorkshire, Derbyshire, Nottinghamshire, Leicestershire and Lincolnshire, we bring healthcare closer to where people live. We are committed to clinical excellence, and our mission is to provide innovative, high quality medical and clinical services for our patients, optimising outcomes so they can quickly continue healthy lives.

The One Health Group PLC Elective Surgery Hub is a specialist purpose-built elective surgical facility providing high-quality care for patients undergoing major orthopaedic and spinal procedures.

Our service includes:

• One operating theatre.
• Three-bay recovery unit.
• Twelve inpatient bedrooms.
• Dedicated pre-assessment clinic and outpatient facilities.

We specialise in elective surgery including:

• Total hip replacement.
• Total knee replacement.
• Revision arthroplasty where clinically appropriate.
• Spinal procedures including:
• Anterior Cervical Discectomy and Fusion (ACDF).
• Cervical decompression.
• Lumbar decompression.
• Lumbar discectomy.
• Spinal fusion procedures.

Our aim is to deliver safe, high-quality elective surgical care through excellent clinical practice, multidisciplinary teamwork and patient-centred care.