Job Title: Bid & Tender Specialist – Rolling Stock
Company: On Track Group Ltd
Location: [Hybrid - Bristol office/Home]
Department: Commercial / Business Development
Reports To: Commercial Manager / Head of Bids
Job Purpose
To support the growth of On Track Group Ltd by identifying, managing, and delivering high-quality bids and tenders within the rolling stock and wider rail services sector. The role focuses on securing contracts across maintenance, refurbishment, engineering support, and rail operations.
Key Responsibilities
1. Opportunity Identification & Pipeline Management
- Monitor UK rail procurement platforms (e.g., Find a Tender Service, Network Rail, ROSCOs).
- Identify opportunities in rolling stock maintenance, overhaul, upgrades, and support services.
- Assess opportunities for strategic fit with On Track Group Ltd capabilities.
2. Bid & Tender Coordination
- Manage the full bid lifecycle: EOI, PQQ/SSQ, ITT, and final submission.
- Develop bid plans, timelines, and responsibility matrices.
- Coordinate input from engineering, operations, HSQE, finance, and supply chain teams.
3. Proposal Writing
- Produce clear, compelling, and compliant tender responses.
- Translate technical rail and rolling stock concepts into client-focused value propositions.
- Align submissions with evaluation criteria and scoring methodologies.
4. Technical & Commercial Support
- Collaborate with engineering teams on rolling stock scope (e.g., bogies, traction systems, interiors, maintenance regimes).
- Support pricing models, cost build-ups, and commercial submissions.
- Ensure bids reflect operational capability, safety standards, and delivery assurance.
5. Compliance & Governance
- Ensure all submissions comply with client requirements and UK rail industry standards.
- Maintain document control, formatting, and version management.
- Support adherence to internal governance and approval processes.
6. Stakeholder & Client Engagement
- Liaise with internal teams and external partners, including suppliers and subcontractors.
- Support client clarifications, presentations, and negotiations.
- Build relationships across the UK rail sector, including operators and leasing companies.
7. Continuous Improvement
- Maintain and develop a library of reusable bid content and case studies.
- Conduct post-bid reviews to improve win rates and processes.
- Contribute to bid strategy development and competitive positioning.
Compensation & Incentives
- Competitive base salary (dependent on experience)
- Performance-based bonus:
- Earn 1–3% of net profit (or 0.5–1% of contract value, depending on company policy) for each successfully awarded bid/tender you have led or significantly contributed to
- Bonus paid upon contract award and/or key milestone achievements
- Additional benefits: [pension, holiday, etc.]
Key Skills & Experience
Essential
- Proven experience in bid writing or tender management within rail, engineering, or infrastructure.
- Strong writing skills with the ability to simplify complex technical information.
- Experience managing multiple bids and tight deadlines.
- Excellent organisational and coordination skills.
Desirable
- Experience in rolling stock (maintenance, overhaul, modifications, or leasing environments).
- Familiarity with UK rail clients (e.g., TOCs, ROSCOs, Network Rail).
- Understanding of rail standards, safety, and compliance frameworks.
- Knowledge of public sector procurement processes.
Qualifications
- Degree or equivalent experience in Engineering, Business, or a related discipline.
- APMP (Association of Proposal Management Professionals) certification desirable.
Key Competencies
- Commercial awareness in rail sector
- Strong stakeholder management
- Attention to detail and quality focus
- Ability to work under pressure
- Proactive and results-driven mindset
Success Measures
- Bid win rate and total contract value secured
- Contribution to revenue and profitability growth
- Quality and compliance of submissions
- Timely delivery of all tender documentation
Why Join On Track Group Ltd
- Opportunity to work within a growing UK rail services provider
- Exposure to diverse rolling stock projects
- Direct financial reward linked to success in winning work
- Clear pathway for progression into senior bid or commercial roles
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Rolling Stock Bid And Tender Specialist employer: On Track Group Ltd
Join a forward-thinking company that prioritises safety, quality, and environmental responsibility in the heart of North Wales. With a strong commitment to employee development and a culture of continuous improvement, we offer robust training programmes and opportunities for career advancement, ensuring you can thrive in your role as a Rolling Stock Production Integration Manager. Our dynamic work environment fosters collaboration and innovation, making it an excellent place for those seeking meaningful and rewarding employment.
